Cooley LLP is a global law firm that provides comprehensive legal services to businesses, entrepreneurs, and investors across various industries, including technology, life sciences, and venture capital. Their ultimate mission is to offer exceptional legal expertise and innovative solutions that help clients achieve their strategic goals and navigate complex legal challenges. The purpose of Cooley is to support the growth and success of their clients by delivering high-quality, client-focused legal counsel and fostering long-term partnerships. They aim to advance the legal profession through excellence, integrity, and a commitment to serving the best interests of their clients and communities.

Cooley LLP

You must type 65WPM, have advanced MS Office skills, previous litigation experience, strong organizational and communication skills, and demonstrate reliability and professionalism in a fast-paced environment.

You will support fee earners by preparing documents, managing diaries, coordinating travel, handling client communications, and maintaining organized files while ensuring compliance with internal policies.

Legal

London

The London Litigation department are seeking a Legal PA to join the Litigation Secretary team.<br><br>Position Summary: To provide complex and specialised secretarial and administrative support to assigned fee earners within the Litigation and Pro Bono practices, while also confident in supporting fee earners based in the Business Department practices when required. Specific duties include, but are not limited to, the following:<br><br>Position Responsibilities:<br><br>Technical<br><br><br> * Prepare documents to support fee earners which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product.<br> * Complete all document processing and correspondence assignments accurately and within fee earner’s stated timeframes.<br> * Assist with preparation of court and arbitration bundles and documents.<br> * Make all necessary travel arrangements, adhering to the firm’s Travel Policy.<br> * Organise diary appointments, arrange meetings (book meeting rooms, confirm appointments/details, distribute/prepare material where required) and diary management.<br> * Prepare presentation slides and materials for internal/external meetings and seminars in the Firm's house style.<br> * Assist with the production of bills and liaise with the Accounting and Finance department where required.<br> * Comply with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role).<br> * Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters.<br> * Maintain client/matters lists.<br> * Photocopying, scanning and printing.<br>   <br>   <br>   <br><br>Personal Management<br><br><br> * Coordinate internal procedures and compile backup materials for fee earner/paralegal preparation of audit letter responses.<br> * Deal with telephone enquiries, managing client enquiries/requests for meetings and taking accurate messages and passing them on promptly or trying to assist and responding on behalf of the fee-earner, if appropriate.<br> * Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for fee earner’s contacts and updating, maintaining and resolving conflicts within the CRM tool.<br> * Managing fee earner work, allocating and prioritising tasks on a daily basis.<br> * Prepare Expense Reports, Travel Reimbursements, etc. in accordance with accounting guidelines.<br> * Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.<br> * Follow firm’s archiving process as set by the Records Department.<br> * Prepare and arrange couriers, document production and facsimile requests as needed.<br> * Enter daily time entry for timekeepers when required.<br>   <br>   <br>   <br><br>Client Focus<br><br><br> * Maintain good client relationships for the fee earners.<br> * Assist with client queries in a professional and timely manner.<br> * Assist internal clients (all groups within the business) with queries and respond in a timely manner.<br>   <br>   <br>   <br><br>Communication<br><br><br> * Liaise with clients and callers when fee earners are out of the office. Take accurate messages and dealing with queries or assist callers wherever possible.<br> * Assist and take ownership for internal/external queries in a polite and professional manner. Seek out information and resolve queries.<br> * Maintain confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.<br>   <br>   <br>   <br><br>Team Work<br><br><br> * Provide assistance to other Partners and fee earners during the absence of other secretaries in the team, as and when required.<br> * Other duties as assigned or required.<br>   <br>   <br>   <br><br>Skills & Experience:<br><br>Required:<br><br><br> * Fast and accurate typing (minimum typing speed 65WPM).<br> * Advanced knowledge of Word, MS Windows, Outlook, Excel, PowerPoint, and Acrobat.<br> * After orientation at Cooley, exhibit proficiency in all Firm specific applications including WorkSite/FileSite, IntApp, eDictation, the CRM tool, WorkShare, Litera ChangePro, Best Authority and scanning software.<br> * Ability to strip document formatting and reformat in house style.<br> * Educated to GCSE standard/equivalent or above.<br> * Previous Litigation legal secretarial experience in a law firm environment.<br> * Available to work overtime, as necessary.<br>   <br>   <br>   <br><br>Preferred:<br><br><br> * A secretarial qualification preferred.<br>   <br>   <br>   <br><br>Competencies:<br><br><br> * Strong customer service focus.<br> * Ability to work independently and as part of a team in a fast-paced environment for multiple fee earners, meet deadlines and maintain flexibility with work assignments (including changes in fee earner assignments) and work schedule.<br> * Ability to organise and prioritise work assignments, as well as delegate tasks to support departments when necessary.<br> * Must demonstrate initiative, diplomacy and tact.<br> * Possess excellent written, communication and proofreading skills with high level of attention to detail.<br> * Demonstrate professional manner at all times.<br> * Excellent organisational skills.<br> * Resilient and calm under pressure.<br> * Demonstrate a proactive approach and sound judgement at all times and in line with service need with the ability to identify solutions and deliver resolutions effectively.<br> * Demonstrate numerate and analytical skills.<br> * Reliable, committed and punctual.<br>   <br>   <br>   <br><br>Cooley offers an excellent benefits package and competitive compensation including:<br><br><br> * Enhanced family leave<br> * Health and dental insurance<br> * Group income protection<br> * Life assurance<br> * Pension<br> * Fertility benefits<br> * Wellness programs<br> * Employee discounts including a fitness and nutrition allowance<br> * And more!<br>   <br>   <br>   <br><br>A comprehensive benefits brochure will be provided to all candidates during the interview process.<br><br>Hybrid Working<br><br>As part of the Cooley culture, we recognise and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. This role follows our hybrid working approach which supports our business professional staff to work in a hybrid way with the expectation that you are required to have some in-office presence and some work from home days. The office presence requirement is very much dependant on the department needs and the business needs, which are subject to change at any time.<br><br>Our Values<br><br>We are the counselors, strategists and advocates for today and tomorrow’s leaders of the business economy. We seek to meet the evolving needs of our clients by building a community of professionals of the highest caliber who share our vision and embrace our values.<br><br><br> * We do not compromise on quality;<br> * We are one firm;<br> * We are ethical, fair and honest;<br> * We take pride in the firm and its reputation;<br> * We value diversity;<br> * We give to our communities;<br> * We strive for balance in our lives.<br>   <br>   <br>   <br><br>Diversity, Equity and Inclusion<br><br>Diversity is embedded in Cooley’s culture. We are dedicated to maintaining a truly diverse workplace that values and celebrates differences. We strive to create an inclusive and rewarding environment that allows our people to thrive both professionally and personally. At Cooley, we lead by example. For us, workplace diversity means offering all employees the tools, training and mentoring they need to succeed. It means embracing the importance of diversity on our team. It also means looking beyond our four walls, fostering community involvement and participation in local and national diversity initiatives. The Firm does not discriminate in employment opportunities or practices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation. This policy governs all aspects of employment, including but not limited to, recruitment, selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. The firm is thus committed to providing a work environment that is free of prohibited discrimination, which includes harassment that is based on any legally protected status.<br><br>Cooley (UK) LLP is dedicated to making our recruitment practices and candidate interviews inclusive and accessible for everyone. If you have a medical condition, disability or are neurodivergent and require reasonable accommodations, adjustments or support during your interview process, please contact LNHR@cooley.com. We assure you all requests will be treated with sensitivity and strict confidentiality, and they will not affect your potential employment with Cooley (UK) LLP.<br><br>Affinity Groups<br><br>We have a variety of Affinity Groups which are open to our lawyers and business professionals. To find out more about Cooley’s culture, please click Here.

The London Litigation department are seeking a Legal PA to join the Litigation Secretary team.Position Summary: To provide complex and specialised secretarial and administrative support to assigned fee earners within the Litigation and Pro Bono practices, while also confident in supporting fee earners based in the Business Department practices when required. Specific duties include, but are not limited to, the following:Position Responsibilities:Technical * Prepare documents to support fee earners which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product. * Complete all document processing and correspondence assignments accurately and within fee earner’s stated timeframes. * Assist with preparation of court and arbitration bundles and documents. * Make all necessary travel arrangements, adhering to the firm’s Travel Policy. * Organise diary appointments, arrange meetings (book meeting rooms, confirm appointments/details, distribute/prepare material where required) and diary management. * Prepare presentation slides and materials for internal/external meetings and seminars in the Firm's house style. * Assist with the production of bills and liaise with the Accounting and Finance department where required. * Comply with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role). * Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters. * Maintain client/matters lists. * Photocopying, scanning and printing.         Personal Management * Coordinate internal procedures and compile backup materials for fee earner/paralegal preparation of audit letter responses. * Deal with telephone enquiries, managing client enquiries/requests for meetings and taking accurate messages and passing them on promptly or trying to assist and responding on behalf of the fee-earner, if appropriate. * Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for fee earner’s contacts and updating, maintaining and resolving conflicts within the CRM tool. * Managing fee earner work, allocating and prioritising tasks on a daily basis. * Prepare Expense Reports, Travel Reimbursements, etc. in accordance with accounting guidelines. * Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary. * Follow firm’s archiving process as set by the Records Department. * Prepare and arrange couriers, document production and facsimile requests as needed. * Enter daily time entry for timekeepers when required.         Client Focus * Maintain good client relationships for the fee earners. * Assist with client queries in a professional and timely manner. * Assist internal clients (all groups within the business) with queries and respond in a timely manner.         Communication * Liaise with clients and callers when fee earners are out of the office. Take accurate messages and dealing with queries or assist callers wherever possible. * Assist and take ownership for internal/external queries in a polite and professional manner. Seek out information and resolve queries. * Maintain confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.         Team Work * Provide assistance to other Partners and fee earners during the absence of other secretaries in the team, as and when required. * Other duties as assigned or required.         Skills & Experience:Required: * Fast and accurate typing (minimum typing speed 65WPM). * Advanced knowledge of Word, MS Windows, Outlook, Excel, PowerPoint, and Acrobat. * After orientation at Cooley, exhibit proficiency in all Firm specific applications including WorkSite/FileSite, IntApp, eDictation, the CRM tool, WorkShare, Litera ChangePro, Best Authority and scanning software. * Ability to strip document formatting and reformat in house style. * Educated to GCSE standard/equivalent or above. * Previous Litigation legal secretarial experience in a law firm environment. * Available to work overtime, as necessary.         Preferred: * A secretarial qualification preferred.         Competencies: * Strong customer service focus. * Ability to work independently and as part of a team in a fast-paced environment for multiple fee earners, meet deadlines and maintain flexibility with work assignments (including changes in fee earner assignments) and work schedule. * Ability to organise and prioritise work assignments, as well as delegate tasks to support departments when necessary. * Must demonstrate initiative, diplomacy and tact. * Possess excellent written, communication and proofreading skills with high level of attention to detail. * Demonstrate professional manner at all times. * Excellent organisational skills. * Resilient and calm under pressure. * Demonstrate a proactive approach and sound judgement at all times and in line with service need with the ability to identify solutions and deliver resolutions effectively. * Demonstrate numerate and analytical skills. * Reliable, committed and punctual.         Cooley offers an excellent benefits package and competitive compensation including: * Enhanced family leave * Health and dental insurance * Group income protection * Life assurance * Pension * Fertility benefits * Wellness programs * Employee discounts including a fitness and nutrition allowance * And more!         A comprehensive benefits brochure will be provided to all candidates during the interview process.Hybrid WorkingAs part of the Cooley culture, we recognise and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. This role follows our hybrid working approach which supports our business professional staff to work in a hybrid way with the expectation that you are required to have some in-office presence and some work from home days. The office presence requirement is very much dependant on the department needs and the business needs, which are subject to change at any time.Our ValuesWe are the counselors, strategists and advocates for today and tomorrow’s leaders of the business economy. We seek to meet the evolving needs of our clients by building a community of professionals of the highest caliber who share our vision and embrace our values. * We do not compromise on quality; * We are one firm; * We are ethical, fair and honest; * We take pride in the firm and its reputation; * We value diversity; * We give to our communities; * We strive for balance in our lives.         Diversity, Equity and InclusionDiversity is embedded in Cooley’s culture. We are dedicated to maintaining a truly diverse workplace that values and celebrates differences. We strive to create an inclusive and rewarding environment that allows our people to thrive both professionally and personally. At Cooley, we lead by example. For us, workplace diversity means offering all employees the tools, training and mentoring they need to succeed. It means embracing the importance of diversity on our team. It also means looking beyond our four walls, fostering community involvement and participation in local and national diversity initiatives. The Firm does not discriminate in employment opportunities or practices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation. This policy governs all aspects of employment, including but not limited to, recruitment, selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. The firm is thus committed to providing a work environment that is free of prohibited discrimination, which includes harassment that is based on any legally protected status.Cooley (UK) LLP is dedicated to making our recruitment practices and candidate interviews inclusive and accessible for everyone. If you have a medical condition, disability or are neurodivergent and require reasonable accommodations, adjustments or support during your interview process, please contact LNHR@cooley.com. We assure you all requests will be treated with sensitivity and strict confidentiality, and they will not affect your potential employment with Cooley (UK) LLP.Affinity GroupsWe have a variety of Affinity Groups which are open to our lawyers and business professionals. To find out more about Cooley’s culture, please click Here.

PA - Cooley LLP

The London Litigation department are seeking a Legal PA to join the Litigation Secretary team.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Position Summary&lt;/strong&gt;: To provide complex and specialised secretarial and administrative support to assigned fee earners within the Litigation and Pro Bono practices, while also confident in supporting fee earners based in the Business Department practices when required. Specific duties include, but are not limited to, the following:&lt;br&gt;&lt;br&gt;&lt;strong&gt;Position Responsibilities: &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;Technical&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Prepare documents to support fee earners which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product.&lt;/li&gt;&lt;li&gt;Complete all document processing and correspondence assignments accurately and within fee earner’s stated timeframes.&lt;/li&gt;&lt;li&gt;Assist with preparation of court and arbitration bundles and documents.&lt;/li&gt;&lt;li&gt;Make all necessary travel arrangements, adhering to the firm’s Travel Policy.&lt;/li&gt;&lt;li&gt;Organise diary appointments, arrange meetings (book meeting rooms, confirm appointments/details, distribute/prepare material where required) and diary management.&lt;/li&gt;&lt;li&gt;Prepare presentation slides and materials for internal/external meetings and seminars in the Firm's house style.&lt;/li&gt;&lt;li&gt;Assist with the production of bills and liaise with the Accounting and Finance department where required.&lt;/li&gt;&lt;li&gt;Comply with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role).&lt;/li&gt;&lt;li&gt;Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters.&lt;/li&gt;&lt;li&gt;Maintain client/matters lists.&lt;/li&gt;&lt;li&gt;Photocopying, scanning and printing.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Personal Management&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Coordinate internal procedures and compile backup materials for fee earner/paralegal preparation of audit letter responses.&lt;/li&gt;&lt;li&gt;Deal with telephone enquiries, managing client enquiries/requests for meetings and taking accurate messages and passing them on promptly or trying to assist and responding on behalf of the fee-earner, if appropriate.&lt;/li&gt;&lt;li&gt;Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for fee earner’s contacts and updating, maintaining and resolving conflicts within the CRM tool. &lt;/li&gt;&lt;li&gt;Managing fee earner work, allocating and prioritising tasks on a daily basis.&lt;/li&gt;&lt;li&gt;Prepare Expense Reports, Travel Reimbursements, etc. in accordance with accounting guidelines.&lt;/li&gt;&lt;li&gt;Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.&lt;/li&gt;&lt;li&gt;Follow firm’s archiving process as set by the Records Department.&lt;/li&gt;&lt;li&gt;Prepare and arrange couriers, document production and facsimile requests as needed.&lt;/li&gt;&lt;li&gt;Enter daily time entry for timekeepers when required.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Client Focus&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Maintain good client relationships for the fee earners.&lt;/li&gt;&lt;li&gt;Assist with client queries in a professional and timely manner.&lt;/li&gt;&lt;li&gt;Assist internal clients (all groups within the business) with queries and respond in a timely manner.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Communication&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Liaise with clients and callers when fee earners are out of the office. Take accurate messages and dealing with queries or assist callers wherever possible.&lt;/li&gt;&lt;li&gt;Assist and take ownership for internal/external queries in a polite and professional manner. Seek out information and resolve queries.&lt;/li&gt;&lt;li&gt;Maintain confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Team Work&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Provide assistance to other Partners and fee earners during the absence of other secretaries in the team, as and when required.&lt;/li&gt;&lt;li&gt;Other duties as assigned or required.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Skills &amp;amp; Experience: &lt;br&gt;&lt;br&gt;&lt;/strong&gt;Required:&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Fast and accurate typing (minimum typing speed 65WPM).&lt;/li&gt;&lt;li&gt;Advanced knowledge of Word, MS Windows, Outlook, Excel, PowerPoint, and Acrobat.&lt;/li&gt;&lt;li&gt;After orientation at Cooley, exhibit proficiency in all Firm specific applications including WorkSite/FileSite, IntApp, eDictation, the CRM tool, WorkShare, Litera ChangePro, Best Authority and scanning software.&lt;/li&gt;&lt;li&gt;Ability to strip document formatting and reformat in house style.&lt;/li&gt;&lt;li&gt;Educated to GCSE standard/equivalent or above.&lt;/li&gt;&lt;li&gt;Previous Litigation legal secretarial experience in a law firm environment.&lt;/li&gt;&lt;li&gt;Available to work overtime, as necessary.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;Preferred:&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;A secretarial qualification preferred.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Competencies: &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Strong customer service focus.&lt;/li&gt;&lt;li&gt;Ability to work independently and as part of a team in a fast-paced environment for multiple fee earners, meet deadlines and maintain flexibility with work assignments (including changes in fee earner assignments) and work schedule.&lt;/li&gt;&lt;li&gt;Ability to organise and prioritise work assignments, as well as delegate tasks to support departments when necessary.&lt;/li&gt;&lt;li&gt;Must demonstrate initiative, diplomacy and tact.&lt;/li&gt;&lt;li&gt;Possess excellent written, communication and proofreading skills with high level of attention to detail.&lt;/li&gt;&lt;li&gt;Demonstrate professional manner at all times.&lt;/li&gt;&lt;li&gt;Excellent organisational skills.&lt;/li&gt;&lt;li&gt;Resilient and calm under pressure.&lt;/li&gt;&lt;li&gt;Demonstrate a proactive approach and sound judgement at all times and in line with service need with the ability to identify solutions and deliver resolutions effectively.&lt;/li&gt;&lt;li&gt;Demonstrate numerate and analytical skills.&lt;/li&gt;&lt;li&gt;Reliable, committed and punctual.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;Cooley offers an excellent benefits package and competitive compensation including:&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Enhanced family leave&lt;/li&gt;&lt;li&gt;Health and dental insurance &lt;/li&gt;&lt;li&gt;Group income protection &lt;/li&gt;&lt;li&gt;Life assurance&lt;/li&gt;&lt;li&gt;Pension &lt;/li&gt;&lt;li&gt;Fertility benefits &lt;/li&gt;&lt;li&gt;Wellness programs&lt;/li&gt;&lt;li&gt;Employee discounts including a fitness and nutrition allowance &lt;/li&gt;&lt;li&gt;And more! &lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;A comprehensive benefits brochure will be provided to all candidates during the interview process.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Hybrid Working &lt;br&gt;&lt;br&gt;&lt;/strong&gt;As part of the Cooley culture, we recognise and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. This role follows our hybrid working approach which supports our business professional staff to work in a hybrid way with the expectation that you are required to have some in-office presence and some work from home days. The office presence requirement is very much dependant on the department needs and the business needs, which are subject to change at any time.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Our Values&lt;br&gt;&lt;br&gt;&lt;/strong&gt;We are the counselors, strategists and advocates for today and tomorrow’s leaders of the business economy. We seek to meet the evolving needs of our clients by building a community of professionals of the highest caliber who share our vision and embrace our values.&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;We do not compromise on quality;&lt;/li&gt;&lt;li&gt;We are one firm;&lt;/li&gt;&lt;li&gt;We are ethical, fair and honest;&lt;/li&gt;&lt;li&gt;We take pride in the firm and its reputation;&lt;/li&gt;&lt;li&gt;We value diversity;&lt;/li&gt;&lt;li&gt;We give to our communities;&lt;/li&gt;&lt;li&gt;We strive for balance in our lives.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Diversity, Equity and Inclusion&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Diversity is embedded in Cooley’s culture. We are dedicated to maintaining a truly diverse workplace that values and celebrates differences. We strive to create an inclusive and rewarding environment that allows our people to thrive both professionally and personally. At Cooley, we lead by example. For us, workplace diversity means offering all employees the tools, training and mentoring they need to succeed. It means embracing the importance of diversity on our team. It also means looking beyond our four walls, fostering community involvement and participation in local and national diversity initiatives. The Firm does not discriminate in employment opportunities or practices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation. This policy governs all aspects of employment, including but not limited to, recruitment, selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. The firm is thus committed to providing a work environment that is free of prohibited discrimination, which includes harassment that is based on any legally protected status.&lt;br&gt;&lt;br&gt;Cooley (UK) LLP is dedicated to making our recruitment practices and candidate interviews inclusive and accessible for everyone. If you have a medical condition, disability or are neurodivergent and require reasonable accommodations, adjustments or support during your interview process, please contact LNHR@cooley.com. We assure you all requests will be treated with sensitivity and strict confidentiality, and they will not affect your potential employment with Cooley (UK) LLP.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Affinity Groups&lt;br&gt;&lt;br&gt;&lt;/strong&gt;We have a variety of Affinity Groups which are open to our lawyers and business professionals. To find out more about Cooley’s culture, please click Here.

You must have a high school diploma, administrative experience, strong communication skills, proficiency in Office applications, and the ability to thrive in a fast-paced environment.

You will manage mail, answer phones, schedule meetings and travel, prepare reports, handle expenses, maintain files, and assist with various admin tasks while ensuring confidentiality and accuracy.

Washington

<div>
 <div>
  Cooley is seeking a Practice Team Assistant to join Washington DC's Business Department.
 </div>
 <div></div>
 <div>
   Position Summary: Primarily responsible for providing administrative support for various administrative projects and duties in support of the timekeepers and secretaries in the assigned practice group(s). Specific duties include, but are not limited to, the following:
 </div>
 <div></div>
 <div>
   Position Responsibilities:
 </div>
 <ul>
  <li> Open and organize all interoffice mail for team members.</li>
  <li> Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out).</li>
  <li> Assist with lunch orders, car service and other scheduling tasks as needed.</li>
  <li> Greet visitors; escort them to appropriate meeting rooms and provide them with amenities as needed.</li>
  <li> Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases.</li>
  <li> Review all documents prepared for accuracy, completeness, grammar, and syntax.</li>
  <li> Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors’ full confidence and trust in all interactions.</li>
  <li> As requested by Practice Group Mentor, schedule, coordinate and confirm meeting space and relevant attendees for team members’ meetings.</li>
  <li> As requested, coordinate travel arrangements.</li>
  <li> Prepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.</li>
  <li> Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion.</li>
  <li> Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product.</li>
  <li> Assist with internal procedures for the preparation of audit letter responses when needed and where applicable.</li>
  <li> Enter Daily Time Entry on a daily basis. As requested, maintain file copies of released time.</li>
  <li> Create and maintain files, including chronological files and indexes not stored in Records Department.</li>
  <li> Complete e-Records filing, as requested.</li>
  <li> Under the direction of the Practice Group Mentor, keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.</li>
  <li> Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes.</li>
  <li> Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.</li>
  <li> Copy documents that are not appropriate to send to the Copy Center.</li>
  <li> Scan documents into PDF format. Scanning jobs of 200 pages or more should be sent to Document Processing.</li>
  <li> Responsible for printing large PDF documents and emails.</li>
  <li> Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool.</li>
  <li> Coordinate and assist with other special projects as required.</li>
  <li> Assist other team members and timekeepers with various administrative tasks.</li>
  <li> All other duties as assigned or required.</li>
 </ul>
 <div></div>
 <div>
   Skills &amp; Experience
 </div>
 <div>
   Required:
 </div>
 <ul>
  <li> High school diploma or equivalent required.</li>
  <li> After orientation and training at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, PowerPoint, Outlook, FileSurf, CRM and other Cooley applications.</li>
  <li> Availability to work overtime, as required.</li>
  <li> Previous office experience as an Administrative Assistant.</li>
 </ul>
 <div>
   Preferred:
 </div>
 <ul>
  <li> Bachelor’s degree.</li>
  <li> Previous law firm or professional services industry experience.</li>
 </ul>
 <div></div>
 <div>
   Competencies
 </div>
 <ul>
  <li> Ability to work well under pressure;</li>
  <li> Strong administrative and secretarial skills;</li>
  <li> Ability to consistently meet deadlines;</li>
  <li> Excellent verbal (both listening and speaking) and written communication skills;</li>
  <li> Professional demeanor;</li>
  <li> Ability to handle a complex and fast-paced environment;</li>
  <li> Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently;</li>
  <li> Ability to use initiative, diplomacy and tact;</li>
  <li> Good-natured and pleasant to work with good sense of humor;</li>
  <li> Ability to function well as a team member.</li>
 </ul>
 <div></div>
 <div>
   The expected hourly pay range for this position with a work schedule of 40 hours per week is $26.50 - $28.00 ($55,120.00 - $58,240.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
 </div>
 <div></div>
 <div>
   We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
 </div>
 <div></div>
 <div>
   Cooley offers a competitive compensation and excellent benefits package. EOE
 </div>
</div>


 
  Cooley is seeking a Practice Team Assistant to join Washington DC's Business Department.
 
 
 
   Position Summary: Primarily responsible for providing administrative support for various administrative projects and duties in support of the timekeepers and secretaries in the assigned practice group(s). Specific duties include, but are not limited to, the following:
 
 
 
   Position Responsibilities:
 
 
   Open and organize all interoffice mail for team members.
   Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out).
   Assist with lunch orders, car service and other scheduling tasks as needed.
   Greet visitors; escort them to appropriate meeting rooms and provide them with amenities as needed.
   Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases.
   Review all documents prepared for accuracy, completeness, grammar, and syntax.
   Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors’ full confidence and trust in all interactions.
   As requested by Practice Group Mentor, schedule, coordinate and confirm meeting space and relevant attendees for team members’ meetings.
   As requested, coordinate travel arrangements.
   Prepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.
   Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion.
   Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product.
   Assist with internal procedures for the preparation of audit letter responses when needed and where applicable.
   Enter Daily Time Entry on a daily basis. As requested, maintain file copies of released time.
   Create and maintain files, including chronological files and indexes not stored in Records Department.
   Complete e-Records filing, as requested.
   Under the direction of the Practice Group Mentor, keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.
   Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes.
   Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.
   Copy documents that are not appropriate to send to the Copy Center.
   Scan documents into PDF format. Scanning jobs of 200 pages or more should be sent to Document Processing.
   Responsible for printing large PDF documents and emails.
   Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool.
   Coordinate and assist with other special projects as required.
   Assist other team members and timekeepers with various administrative tasks.
   All other duties as assigned or required.
 
 
 
   Skills & Experience
 
 
   Required:
 
 
   High school diploma or equivalent required.
   After orientation and training at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, PowerPoint, Outlook, FileSurf, CRM and other Cooley applications.
   Availability to work overtime, as required.
   Previous office experience as an Administrative Assistant.
 
 
   Preferred:
 
 
   Bachelor’s degree.
   Previous law firm or professional services industry experience.
 
 
 
   Competencies
 
 
   Ability to work well under pressure;
   Strong administrative and secretarial skills;
   Ability to consistently meet deadlines;
   Excellent verbal (both listening and speaking) and written communication skills;
   Professional demeanor;
   Ability to handle a complex and fast-paced environment;
   Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently;
   Ability to use initiative, diplomacy and tact;
   Good-natured and pleasant to work with good sense of humor;
   Ability to function well as a team member.
 
 
 
   The expected hourly pay range for this position with a work schedule of 40 hours per week is $26.50 - $28.00 ($55,120.00 - $58,240.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
 
 
 
   We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
 
 
 
   Cooley offers a competitive compensation and excellent benefits package. EOE
 


Cooley LLP

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