Large

Freshfields Bruckhaus Deringer is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions and governments on ground-breaking and business-critical mandates. 

Our 2,800-plus lawyers deliver results worldwide through our own offices and alongside leading national firms. Our commitment and business know-how mean our clients rely on us when it matters most.

Freshfields Bruckhaus Deringer has offices in Austria, Bahrain, Belgium, China, England, France, Germany, Hong Kong, Italy, Japan, the Netherlands, Singapore, Spain, the United Arab Emirates, the United States of America and Vietnam.


Freshfields Bruckhaus Deringer

You need experience in risk management or legal fields, strong communication skills, attention to detail, ability to work under pressure, and be a reliable team player.

You will steward the firm’s risk management framework, analyze risks, track key risk indicators, assist with insurance placements, handle insurance inquiries, and contribute to training and communications.

Accounting & Tax

London

<p>Head of Practice Protection/ the Global Head of Risk Management] and will provide support in relation to risk issues for the firm on a global basis.</p><p><strong>Key responsibilities and deliverables:</strong></p><ul><li>Play a key role, in conjunction with the Global Head of Risk Management and the Global Risk Partner (or equivalent), for the stewarding (and strengthening) of the firm’s central risk management framework by:</li><li class="ql-indent-1">liaising with risk owner teams and functional specialists who lead on existing controls or agreed improvement actions;</li><li class="ql-indent-1">keeping analyses of individual principal risks up-to-date;</li><li class="ql-indent-1">drafting periodic risk reports prepared for the firm’s management team, Conduct and Risk Committee and Board; and</li><li class="ql-indent-1">facilitating the execution of risk assessments for new change projects, or into specialist areas of the business.</li><li>Undertake horizon scanning for emerging risk issues (via internal stakeholder engagement, multi-media monitoring and participation in external knowledge forums).</li><li>Take a proactive role in identifying and tracking objective data points (‘key risk indicators’) that measure risk management performance in real-time.</li><li>Contribute to the production and roll-out of compelling risk-related training and communications material.</li><li>Lead or participate in lessons-learned exercises following materialised or near-miss risk incidents and share learnings from these or other instructive developments in our peer group with relevant audiences.</li><li>Support the firm’s global network of Risk Partners on specific risk-related questions and general risk-related material they can share with their offices/teams.</li><li>In conjunction with the Global Head of Practice Protection and supported by the GC and the Claims Partners, assist with the placement and renewal of the firm’s global professional risk insurances programme (currently covering professional indemnity, management and employment practices liability and cyber liability) and general insurance programme. This will include, in conjunction with the firm’s brokers, the preparation and, where applicable, presentation of documents in support of renewals and assisting in responding to specific questions from underwriters.</li><li>Liaising with international offices as appropriate in respect of the management and integration of the firm’s local professional risk insurance policies.</li><li>Responsible for ensuring that all internal enquiries in relation to the general insurances are appropriately triaged and resolved.</li><li>Dealing with ad hoc internal enquiries relating to professional indemnity issues and questions of liability, including advising on relevant provisions in client terms and any other insurance-related matters.</li><li>Helping to run tender processes for insurance broking services.</li><li>Maintaining claims and complaints records for reporting to the firm's insurers, the SRA or other regulators as appropriate and for the identification of any trends.</li></ul><p><strong>Key requirements:</strong></p><ul><li>Relevant past experience could have been gained in a number of ways.&nbsp; By way of example only, this role could suit a risk professional with relevant experience gained in the professional services sector or a qualified lawyer with in-house experience in risk and / or regulatory and / or insurance fields in a commercial law firm or other professional services sector.</li><li>Must possess initiative and a combination of confidence, presence and a diplomatic manner.</li><li>Must be able to effectively liaise with all levels of both legal and support staff to assist with the resolution of issues and be able to inspire confidence from senior people.</li><li>Strong analytical and organisational skills necessary.&nbsp; Must have a close attention to detail and be used to working to very high standards of accuracy and efficiency, but balanced with a practical, common-sense approach.</li><li>Effective written and oral communication is crucial to successful job performance. Excellent English skills are a key requirement. Polished drafting, showing confidence, commerciality and understanding of recipient’s needs and expectations is required. You must be able to draft complex information succinctly, thoroughly and in plain English with minimal input from senior colleagues.</li><li>Team player - reliable, flexible, helpful and willing to work beyond contractual hours from time to time.</li><li>Resourceful, possessing initiative and able to work autonomously with a high personal motivation, whilst also being an effective member of a team.</li><li>Fast thinker, quick learner and able to work effectively under pressure to meet deadlines.&nbsp; Must be able to prioritise and multitask. Show resilience, confidence and the ability to remain calm under pressure.</li></ul>

Head of Practice Protection/ the Global Head of Risk Management] and will provide support in relation to risk issues for the firm on a global basis.Key responsibilities and deliverables:Play a key role, in conjunction with the Global Head of Risk Management and the Global Risk Partner (or equivalent), for the stewarding (and strengthening) of the firm’s central risk management framework by:liaising with risk owner teams and functional specialists who lead on existing controls or agreed improvement actions;keeping analyses of individual principal risks up-to-date;drafting periodic risk reports prepared for the firm’s management team, Conduct and Risk Committee and Board; andfacilitating the execution of risk assessments for new change projects, or into specialist areas of the business.Undertake horizon scanning for emerging risk issues (via internal stakeholder engagement, multi-media monitoring and participation in external knowledge forums).Take a proactive role in identifying and tracking objective data points (‘key risk indicators’) that measure risk management performance in real-time.Contribute to the production and roll-out of compelling risk-related training and communications material.Lead or participate in lessons-learned exercises following materialised or near-miss risk incidents and share learnings from these or other instructive developments in our peer group with relevant audiences.Support the firm’s global network of Risk Partners on specific risk-related questions and general risk-related material they can share with their offices/teams.In conjunction with the Global Head of Practice Protection and supported by the GC and the Claims Partners, assist with the placement and renewal of the firm’s global professional risk insurances programme (currently covering professional indemnity, management and employment practices liability and cyber liability) and general insurance programme. This will include, in conjunction with the firm’s brokers, the preparation and, where applicable, presentation of documents in support of renewals and assisting in responding to specific questions from underwriters.Liaising with international offices as appropriate in respect of the management and integration of the firm’s local professional risk insurance policies.Responsible for ensuring that all internal enquiries in relation to the general insurances are appropriately triaged and resolved.Dealing with ad hoc internal enquiries relating to professional indemnity issues and questions of liability, including advising on relevant provisions in client terms and any other insurance-related matters.Helping to run tender processes for insurance broking services.Maintaining claims and complaints records for reporting to the firm's insurers, the SRA or other regulators as appropriate and for the identification of any trends.Key requirements:Relevant past experience could have been gained in a number of ways.  By way of example only, this role could suit a risk professional with relevant experience gained in the professional services sector or a qualified lawyer with in-house experience in risk and / or regulatory and / or insurance fields in a commercial law firm or other professional services sector.Must possess initiative and a combination of confidence, presence and a diplomatic manner.Must be able to effectively liaise with all levels of both legal and support staff to assist with the resolution of issues and be able to inspire confidence from senior people.Strong analytical and organisational skills necessary.  Must have a close attention to detail and be used to working to very high standards of accuracy and efficiency, but balanced with a practical, common-sense approach.Effective written and oral communication is crucial to successful job performance. Excellent English skills are a key requirement. Polished drafting, showing confidence, commerciality and understanding of recipient’s needs and expectations is required. You must be able to draft complex information succinctly, thoroughly and in plain English with minimal input from senior colleagues.Team player - reliable, flexible, helpful and willing to work beyond contractual hours from time to time.Resourceful, possessing initiative and able to work autonomously with a high personal motivation, whilst also being an effective member of a team.Fast thinker, quick learner and able to work effectively under pressure to meet deadlines.  Must be able to prioritise and multitask. Show resilience, confidence and the ability to remain calm under pressure.

Risk Management Advisor - Freshfields Bruckhaus Deringer

Risk Management Advisor

You should have relevant risk management or legal experience, strong analytical and communication skills, attention to detail, team spirit, and the ability to work under pressure and autonomously.

You will manage risk frameworks, conduct assessments, track key indicators, create training materials, support insurance processes, triage inquiries, and maintain claims records.

Banking & Finance

<div>
 Head of Practice Protection/ the Global Head of Risk Management] and will provide support in relation to risk issues for the firm on a global basis.
 <div></div>
 <div>
   Key responsibilities and deliverables
 </div>
 <ul>
  <li>
   <div>
     Play a key role, in conjunction with the Global Head of Risk Management and the Global Risk Partner (or equivalent), for the stewarding (and strengthening) of the firm’s central risk management framework by:
   </div>
   <ul>
    <li>
     <div>
       liaising with risk owner teams and functional specialists who lead on existing controls or agreed improvement actions;
     </div></li>
    <li>
     <div>
       keeping analyses of individual principal risks up-to-date;
     </div></li>
    <li>
     <div>
       drafting periodic risk reports prepared for the firm’s management team, Conduct and Risk Committee and Board; and
     </div></li>
    <li>
     <div>
       facilitating the execution of risk assessments for new change projects, or into specialist areas of the business.
     </div></li>
   </ul></li>
  <li>
   <div>
     Undertake horizon scanning for emerging risk issues (via internal stakeholder engagement, multi-media monitoring and participation in external knowledge forums).
   </div></li>
  <li>
   <div>
     Take a proactive role in identifying and tracking objective data points (‘key risk indicators’) that measure risk management performance in real-time.
   </div></li>
  <li>
   <div>
     Contribute to the production and roll-out of compelling risk-related training and communications material.
   </div></li>
  <li>
   <div>
     Lead or participate in lessons-learned exercises following materialised or near-miss risk incidents and share learnings from these or other instructive developments in our peer group with relevant audiences.
   </div></li>
  <li>
   <div>
     Support the firm’s global network of Risk Partners on specific risk-related questions and general risk-related material they can share with their offices/teams.
   </div></li>
  <li>
   <div>
     In conjunction with the Global Head of Practice Protection and supported by the GC and the Claims Partners, assist with the placement and renewal of the firm’s global professional risk insurances programme (currently covering professional indemnity, management and employment practices liability and cyber liability) and general insurance programme. This will include, in conjunction with the firm’s brokers, the preparation and, where applicable, presentation of documents in support of renewals and assisting in responding to specific questions from underwriters.
   </div></li>
  <li>
   <div>
     Liaising with international offices as appropriate in respect of the management and integration of the firm’s local professional risk insurance policies.
   </div></li>
  <li>
   <div>
     Responsible for ensuring that all internal enquiries in relation to the general insurances are appropriately triaged and resolved.
   </div></li>
  <li>
   <div>
     Dealing with ad hoc internal enquiries relating to professional indemnity issues and questions of liability, including advising on relevant provisions in client terms and any other insurance-related matters.
   </div></li>
  <li>
   <div>
     Helping to run tender processes for insurance broking services.
   </div></li>
 </ul>
 <ul>
  <li>
   <div>
     Maintaining claims and complaints records for reporting to the firm's insurers, the SRA or other regulators as appropriate and for the identification of any trends.
   </div></li>
 </ul>
 <div></div>
 <div>
   Key requirements
 </div>
 <ul>
  <li>
   <div>
     Relevant past experience could have been gained in a number of ways. By way of example only, this role could suit a risk professional with relevant experience gained in the professional services sector or a qualified lawyer with in-house experience in risk and / or regulatory and / or insurance fields in a commercial law firm or other professional services sector.
   </div></li>
  <li>
   <div>
     Must possess initiative and a combination of confidence, presence and a diplomatic manner.
   </div></li>
  <li>
   <div>
     Must be able to effectively liaise with all levels of both legal and support staff to assist with the resolution of issues and be able to inspire confidence from senior people.
   </div></li>
  <li>
   <div>
     Strong analytical and organisational skills necessary. Must have a close attention to detail and be used to working to very high standards of accuracy and efficiency, but balanced with a practical, common-sense approach.
   </div></li>
  <li>
   <div>
     Effective written and oral communication is crucial to successful job performance. Excellent English skills are a key requirement. Polished drafting, showing confidence, commerciality and understanding of recipient’s needs and expectations is required. You must be able to draft complex information succinctly, thoroughly and in plain English with minimal input from senior colleagues.
   </div></li>
  <li>
   <div>
     Team player - reliable, flexible, helpful and willing to work beyond contractual hours from time to time.
   </div></li>
  <li>
   <div>
     Resourceful, possessing initiative and able to work autonomously with a high personal motivation, whilst also being an effective member of a team.
   </div></li>
  <li>
   <div>
     Fast thinker, quick learner and able to work effectively under pressure to meet deadlines. Must be able to prioritise and multitask. Show resilience, confidence and the ability to remain calm under pressure.
   </div></li>
 </ul>
 <div></div>
 <div>
   Location Overview: London
  <br> Our London office is at the heart of our global network, in one of the most exciting world cities. London is arguably the world’s greatest financial centre: all of the world’s leading financial institutions have a significant presence here. It’s home to the headquarters of more than 100 of Europe’s largest companies.
  <br> 
  <br> Our London team has a reputation that’s second to none. They’re the team the world’s leading businesses turn to for help with their most challenging problems. They work with colleagues around the world on complex, cross-border deals and disputes. Whether you join as a lawyer, a recent graduate or in a business services role, London is a great place to work.
  <br> 
  <br> You will have the opportunity to work on challenging, engaging work that will give you the opportunity to make your mark and progress your career. We believe there is no better place to work.
 </div>
 <div>
  <br> Inclusion
 </div>
 <div>
   Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.
 </div>
 <div>
  <br> Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (eg the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.
 </div>
 <div></div>
 <div>
   Please let us know if you require any additional support or adjustments to be made in order to submit your application to Freshfields.
 </div>
</div>

Freshfields Bruckhaus Deringer LLP

You need strong academic or professional background, Microsoft Office skills, organisational abilities, communication, resilience, flexibility, and willingness to learn and collaborate.

You will support stakeholders with administrative tasks, document management, matter management, financial management, marketing and business development, events coordination, travel arrangements, and collaboration with peers and colleagues.

People, HR & Administration

<ul><li>The Assistant role works within the Assistant Centre (AC) for London as part of a dynamic and client focused team, collaborating with Admin Assistants (AA), Executive Assistants (EA) and other support functions to deliver proactive and effective administrative assistance and to support across a range of tasks as part of a centralised service.</li><li>Reporting to the Practice Group Manager (PGM) and working closely with the AC Resource Coordinator (ARC) for work allocation and day-to-day support. The role requires the ability to deliver excellent client service and develop a high level of technical and business understanding. Client orientated, always ensuring excellent client experience and identifying opportunities to add value wherever possible.</li><li>Development within the role will be supported by the PGM with support from the ARC including the opportunity to build expertise in different areas.</li></ul>

The Assistant role works within the Assistant Centre (AC) for London as part of a dynamic and client focused team, collaborating with Admin Assistants (AA), Executive Assistants (EA) and other support functions to deliver proactive and effective administrative assistance and to support across a range of tasks as part of a centralised service.Reporting to the Practice Group Manager (PGM) and working closely with the AC Resource Coordinator (ARC) for work allocation and day-to-day support. The role requires the ability to deliver excellent client service and develop a high level of technical and business understanding. Client orientated, always ensuring excellent client experience and identifying opportunities to add value wherever possible.Development within the role will be supported by the PGM with support from the ARC including the opportunity to build expertise in different areas.

Personal Assistant - Assistant Centre (Monday to Friday; 09:30-17:30) - Freshfields Bruckhaus Deringer

Personal Assistant - Assistant Centre (Monday to Friday; 09:30-17:30)

You must have strong academic or professional experience, excellent Microsoft Office skills, strong organizational and communication skills, attention to detail, and a flexible, proactive approach.

You will provide administrative support, manage documents, schedule meetings, assist with travel arrangements, facilitate events, and collaborate with teams to ensure smooth operations.

<ul><li><span style="background-color: rgb(255, 255, 255); color: rgb(73, 73, 73);">The Assistant role works within the Assistant Centre (AC) for London as part of a dynamic and client focused team, collaborating with Admin Assistants (AA), Executive Assistants (EA) and other support functions to deliver proactive and effective administrative assistance and to support across a range of tasks as part of a centralised service. </span></li><li><span style="background-color: rgb(255, 255, 255); color: rgb(73, 73, 73);">Reporting to the Practice Group Manager (PGM) and working closely with the AC Resource Coordinator (ARC) for work allocation and day-to-day support.  The role requires the ability to deliver excellent client service and develop a high level of technical and business understanding. Client orientated, always ensuring excellent client experience and identifying opportunities to add value wherever possible.</span></li><li><span style="background-color: rgb(255, 255, 255); color: rgb(73, 73, 73);">Development within the role will be supported by the PGM with support from the ARC including the opportunity to build expertise in different areas.</span></li><li><span style="background-color: rgb(255, 255, 255); color: rgb(73, 73, 73);">The AC core operating hours are 9.30am – 5.30pm, with extension from 8.00am – 8.00pm, Monday to Friday</span></li></ul>

The Assistant role works within the Assistant Centre (AC) for London as part of a dynamic and client focused team, collaborating with Admin Assistants (AA), Executive Assistants (EA) and other support functions to deliver proactive and effective administrative assistance and to support across a range of tasks as part of a centralised service. Reporting to the Practice Group Manager (PGM) and working closely with the AC Resource Coordinator (ARC) for work allocation and day-to-day support.  The role requires the ability to deliver excellent client service and develop a high level of technical and business understanding. Client orientated, always ensuring excellent client experience and identifying opportunities to add value wherever possible.Development within the role will be supported by the PGM with support from the ARC including the opportunity to build expertise in different areas.The AC core operating hours are 9.30am – 5.30pm, with extension from 8.00am – 8.00pm, Monday to Friday

Personal Assistant - Assistant Centre (Monday to Friday; 12:00-20:00) - Freshfields Bruckhaus Deringer

<div>
 Role summary/purpose of job
 <br> 
 <br> The Assistant role works within the Assistant Centre (AC) for London as part of a dynamic and client focused team, collaborating with Admin Assistants (AA), Executive Assistants (EA) and other support functions to deliver proactive and effective administrative assistance and to support across a range of tasks as part of a centralised service.
 <br> 
 <br> Reporting to the Practice Group Manager (PGM) and working closely with the AC Resource Coordinator (ARC) for work allocation and day-to-day support. The role requires the ability to deliver excellent client service and develop a high level of technical and business understanding. Client orientated, always ensuring excellent client experience and identifying opportunities to add value wherever possible.
 <br> 
 <br> Development within the role will be supported by the PGM with support from the ARC including the opportunity to build expertise in different areas.
 <br> 
 <br> The AC core operating hours are 9.30am – 5.30pm, with extension from 8.00am – 8.00pm, Monday to Friday.
 <div></div>
 <div>
   Location Overview: London
 </div>
 <div></div>
 <div>
   Our London office is at the heart of our global network, in one of the most exciting world cities. London is arguably the world’s greatest financial centre: all the world’s leading financial institutions have a significant presence here. It is home to the headquarters of more than 100 of Europe’s largest companies.
 </div>
 <div>
  <br> Our London team has a reputation that is second to none. They are the team the world’s leading businesses turn to for help with their most challenging problems. They work with colleagues around the world on complex, cross-border deals, and disputes. Whether you join as a lawyer, a recent graduate or in a business services role, London is a great place to work.
  <br> 
  <br> You will have the opportunity to work on challenging, engaging work that will give you the opportunity to make your mark and progress your career. We believe there is no better place to work.
 </div>
 <div></div>
 <div>
   Function Overview
 </div>
 <div></div>
 <div>
   The assistant service in London delivers administrative business support to the firm, provided by Admin Assistants and Personal Assistants from within the Assistant Centre, and by Executive Assistants directly supporting assigned senior level stakeholders. Our service supports stakeholders in the delivery of exceptional services to our global clients and offices, and in a manner that is effective and efficient.
 </div>
 <div></div>
 <div>
   Key responsibilities and deliverables
 </div>
 <div></div>
 <div>
   Floor/practice support and administration
 </div>
 <ul>
  <li>
   <div>
     Ensure that all tasks and duties are carried out in full compliance with our regulatory requirements and internal policies.
   </div></li>
  <li>
   <div>
     Assisting with administrative tasks, as delegated to AC by stakeholders and the EA team.
   </div></li>
  <li>
   <div>
     Liaising with business services infrastructure (such as reprographics, document services, IT) to process tasks and follow through to completion.
   </div></li>
  <li>
   <div>
     Support with diary events and scheduling.
   </div></li>
  <li>
   <div>
     Coordination of meetings to include the consideration of and responsibility for ensuring all necessary arrangements and documentation.
   </div></li>
  <li>
   <div>
     Assisting with conference calls and meetings supported by platforms such as Teams or other where external parties may use a different platform.
   </div></li>
  <li>
   <div>
     Screening calls and taking accurate messages.
   </div></li>
  <li>
   <div>
     Preparation of holiday/absence trackers, processing leave requests to Workday.
   </div></li>
  <li>
   <div>
     Providing initial troubleshooting assistance and support for technical or general queries.
   </div></li>
  <li>
   <div>
     Delivering subject matter expertise (SME) support in areas such as expenses, billing and travel etc.
   </div></li>
  <li>
   <div>
     Filing and archiving, accurately maintaining hard and digital copy files.
   </div></li>
  <li>
   <div>
     Data entry for updating client database etc.
   </div></li>
  <li>
   <div>
     Processing submissions for expense claims in line with firm policy
   </div></li>
  <li>
   <div>
     Arranging couriers, collections and/or deliveries.
   </div></li>
  <li>
   <div>
     Ad hoc administrative tasks and requests such as arranging labels, scanning, copying and binding.
   </div></li>
  <li>
   <div>
     Storage coordination.
   </div></li>
 </ul>
 <div></div>
 <div>
   Document support
 </div>
 <ul>
  <li>
   <div>
     Preparation of internal and client documents: printing, copying, binding and scanning of documents in digital or hard copy formats, liaising with reprographics as appropriate.
   </div></li>
  <li>
   <div>
     Creating short documents and making minor amendments across all formats (Word, PowerPoint, Excel).
   </div></li>
  <li>
   <div>
     Triaging complex or lengthy documents to specialist support via the Global Centre. Tracking progression and maintaining ownerships, ensuring updates are provided to stakeholder.
   </div></li>
  <li>
   <div>
     Filing, locating or retrieving documents from storage in the Document Management System (DMS).
   </div></li>
  <li>
   <div>
     Archiving including indexing contents and retrieval of documents.
   </div></li>
  <li>
   <div>
     Support with the DMS (iManage), data rooms, secure file transfers, sitepoints, downloads to USBs.
   </div></li>
  <li>
   <div>
     Preparing redlines, PDF conversions and collations, signature collation.
   </div></li>
  <li>
   <div>
     Straightforward proof reading of documents and assisting with dictation requirements.
   </div></li>
 </ul>
 <div></div>
 <div>
   Matter management support
 </div>
 <ul>
  <li>
   <div>
     Submitting and setting up risk checks, client matter openings (CMOs), project or matter distribution lists, workspace access and matter work streams liaising with the relevant EA.
   </div></li>
 </ul>
 <div></div>
 <div>
   Financial management support
 </div>
 <ul>
  <li>
   <div>
     Preparing work in progress (WIP) and budget reports whilst liaising with the relevant stakeholder and/or EA.
   </div></li>
  <li>
   <div>
     Editing and submitting narratives, applying appropriate phase details.
   </div></li>
  <li>
   <div>
     Producing draft and proforma bills.
   </div></li>
  <li>
   <div>
     Recording and updating time entries.
   </div></li>
  <li>
   <div>
     Preparing cost schedules.
   </div></li>
 </ul>
 <div></div>
 <div>
   Marketing and Business Development (MBD) and Events support
 </div>
 <ul>
  <li>
   <div>
     Assisting with the organisation of client or practice-based events e.g., hearings or smaller scale client/Business Development or training events.
   </div></li>
  <li>
   <div>
     Researching internal or external venues for larger events in conjunction with the events team or EA.
   </div></li>
  <li>
   <div>
     Organising event facilities and materials.
   </div></li>
  <li>
   <div>
     Create and amend distribution lists.
   </div></li>
  <li>
   <div>
     Assisting with mailshots, welcoming and registration for larger client events.
   </div></li>
  <li>
   <div>
     Updating the client relationship management system (CRM) or departmental trackers.
   </div></li>
  <li>
   <div>
     Amending stakeholder CVs and social media profiles such as LinkedIn or biographies.
   </div></li>
  <li>
   <div>
     Upload blogs to Passle.
   </div></li>
  <li>
   <div>
     Upload content to SharePoint.
   </div></li>
 </ul>
 <div></div>
 <div>
   Travel support
 </div>
 <ul>
  <li>
   <div>
     Arranging travel and accommodation through the firm’s travel agent platform.
   </div></li>
  <li>
   <div>
     Booking transport or transfer requirements.
   </div></li>
  <li>
   <div>
     Preparing travel itineraries, maps and information packs.
   </div></li>
 </ul>
 <div></div>
 <div>
   Collaboration
 </div>
 <ul>
  <li>
   <div>
     Working closely with peers and colleagues to support or mentor new joiners and readily sharing expertise and best practice with the team.
   </div></li>
  <li>
   <div>
     Working with other business services functions as needed for optimal solution delivery.
   </div></li>
  <li>
   <div>
     Work as a team to assist with quality control, reviewing and checking work both individually and peer to peer.
   </div></li>
  <li>
   <div>
     Where capacity allows or business need demands, assisting EA team with ad hoc cover arrangements.
   </div></li>
 </ul>
 <div></div>
 <div>
   Key requirements
 </div>
 <ul>
  <li>
   <div>
     Strong academic background or equivalent professional experience.
   </div></li>
  <li>
   <div>
     Strong Microsoft Office skills including Word, PowerPoint and Excel.
   </div></li>
  <li>
   <div>
     Strong organisational skills, able to plan and prioritise effectively to meet demanding deadlines.
   </div></li>
  <li>
   <div>
     Confident and professional manner: approachable and able to interact well at all levels.
   </div></li>
  <li>
   <div>
     Team player with strong communication skills.
   </div></li>
  <li>
   <div>
     Methodical approach with high levels of attention to detail.
   </div></li>
  <li>
   <div>
     Resilient and open to change, showing a willingness to learn and confidence to make suggestions for change where appropriate.
   </div></li>
  <li>
   <div>
     Positive and willing to take ownership of a broad range of tasks, identifying innovative solutions when needed.
   </div></li>
  <li>
   <div>
     Readily share knowledge.
   </div></li>
  <li>
   <div>
     Can do approach, flexible with time and willing to assist others or undertake tasks that may be outside of role.
   </div></li>
 </ul>
 <div></div>
 <div>
   Freshfields Overview
 </div>
 <div></div>
 <div>
   Freshfields Bruckhaus Deringer is a major international law firm, providing business law advice of the highest quality. We want to be the law firm that clients turn to for legal advice where it most matters, wherever in the world that may be. The Firm has over 2,400 lawyers in 28 offices around the world, providing a comprehensive service to national and multinational corporations, financial institutions, and governments.
 </div>
 <div></div>
 <div>
   Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people which is through the Being Freshfields principles, outlined below:
 </div>
 <ul>
  <li>
   <div>
     we show respect to everyone
   </div></li>
  <li>
   <div>
     we are there for one another
   </div></li>
  <li>
   <div>
     we are open with each other
   </div></li>
  <li>
   <div>
     we are positive role models
   </div></li>
 </ul>
 <div></div>
 <div>
   We think and work globally - we do not just say we are one firm; we act like one firm right across the world. We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work is not just what we do, it is what we excel at. We understand what it really takes to work across different legal systems and commercial environments and to bridge language and cultural gaps.
 </div>
 <div></div>
 <div>
   We aim to add value in everything we do - we are passionate about helping our clients succeed. We use our experience and creativity to help clients make judgements and achieve their goals. In everything we do, we seek to make a real difference to the communities in which we operate.
 </div>
 <div></div>
 <div>
   Freshfields is committed to promoting equality and diversity and to developing a culture that values differences, recognising that employees from a variety of backgrounds make important and positive contributions to our business and how we service our clients.
 </div>
 <div></div>
 <div>
   Inclusion
 </div>
 <div></div>
 <div>
   Freshfields is an equal opportunities employer and all applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.
 </div>
 <div></div>
 <div>
   Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case-by-case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.
 </div>
</div>

Personal Assistant - Assistant Centre (Monday to Friday; 12:00-20:00)

You need a strong academic background, advanced Microsoft Office skills, commercial acumen, excellent communication, organizational skills, problem-solving ability, and a flexible, collaborative mindset.

You will manage schedules, draft correspondence, coordinate meetings, handle travel arrangements, support financial management, and assist with client relations and business development initiatives.

<ul><li><span style="color: rgb(73, 73, 73); background-color: rgb(255, 255, 255);">This role is for a proactive and highly competent EA who will provide professional, and client focused support to senior stakeholders in a dynamic and fast-paced environment. This role works closely with other business services teams and resources to deliver effective solutions via the most efficient route possible.</span></li><li><span style="color: rgb(73, 73, 73); background-color: rgb(255, 255, 255);">The individual needs to be adaptable, dynamic, and confident in their ability to drive change, influence stakeholders and build relationships. This role offers immense scope with responsibilities that are wide ranging and provides a real opportunity to add value. </span></li><li><span style="color: rgb(73, 73, 73); background-color: rgb(255, 255, 255);">This role will provide proactive support across a broad range of responsibilities, including matter and financial management.</span></li></ul>

This role is for a proactive and highly competent EA who will provide professional, and client focused support to senior stakeholders in a dynamic and fast-paced environment. This role works closely with other business services teams and resources to deliver effective solutions via the most efficient route possible.The individual needs to be adaptable, dynamic, and confident in their ability to drive change, influence stakeholders and build relationships. This role offers immense scope with responsibilities that are wide ranging and provides a real opportunity to add value. This role will provide proactive support across a broad range of responsibilities, including matter and financial management.

Executive Assistant – Dispute Resolution - Freshfields Bruckhaus Deringer

<div>
 Role summary/purpose of job
 <br> 
 <br> This role is for a proactive and highly competent EA who will provide professional, and client focused support to senior stakeholders in a dynamic and fast-paced environment. This role works closely with other business services teams and resources to deliver effective solutions via the most efficient route possible.
 <br> 
 <br> The individual needs to be adaptable, dynamic, and confident in their ability to drive change, influence stakeholders and build relationships. This role offers immense scope with responsibilities that are wide ranging and provides a real opportunity to add value.
 <br> 
 <br> This role will provide proactive support across a broad range of responsibilities, including matter and financial management.
 <div></div>
 <div>
   Location Overview: London
 </div>
 <div></div>
 <div>
   Our London office is at the heart of our global network, in one of the most exciting world cities. London is arguably the world’s greatest financial centre: all the world’s leading financial institutions have a significant presence here. It is home to the headquarters of more than 100 of Europe’s largest companies.
 </div>
 <div>
  <br> Our London team has a reputation that is second to none. They are the team the world’s leading businesses turn to for help with their most challenging problems. They work with colleagues around the world on complex, cross-border deals, and disputes. Whether you join as a lawyer, a recent graduate or in a business services role, London is a great place to work.
  <br> 
  <br> You will have the opportunity to work on challenging, engaging work that will give you the opportunity to make your mark and progress your career. We believe there is no better place to work.
 </div>
 <div></div>
 <div>
   Function Overview
 </div>
 <div></div>
 <div>
   The assistant service in London delivers administrative business support to the firm, provided by Admin Assistants and Personal Assistants from within the Assistant Centre, and by Executive Assistants directly supporting assigned senior level stakeholders. Our service supports stakeholders in the delivery of exceptional services to our global clients and offices, and in a manner that is effective and efficient.
 </div>
 <div></div>
 <div>
   Key responsibilities and deliverables
 </div>
 <div></div>
 <div>
   Practice support
 </div>
 <ul>
  <li>
   <div>
     Proactive inbox and diary management.
   </div></li>
  <li>
   <div>
     Ability to act on behalf of stakeholder and first point of contact
   </div></li>
  <li>
   <div>
     Management of effective Outlook filing system and firm e-filing protocol.
   </div></li>
  <li>
   <div>
     Proactive flagging and escalation of priority emails.
   </div></li>
  <li>
   <div>
     Drafting of high-quality correspondence and communicating on stakeholder behalf.
   </div></li>
  <li>
   <div>
     Effective gatekeeping, forward planning and scheduling.
   </div></li>
  <li>
   <div>
     Oversee progress of meeting logistics delegated to AC e.g. room set-up, refreshments, AV etc.
   </div></li>
  <li>
   <div>
     Preparation and timely circulation of agendas, materials, minutes/actions, monitor and follow up of actions.
   </div></li>
  <li>
   <div>
     Highlight priorities and conflicts to stakeholder, source delegates.
   </div></li>
  <li>
   <div>
     Communicating with clients directly, screening calls and providing responses, including resolving and/or directing enquiries/requests to more appropriate areas in the firm.
   </div></li>
  <li>
   <div>
     Utilise the firm travel agent platform to arrange complex travel, VISAs, itineraries.
   </div></li>
  <li>
   <div>
     Project management and ownership of tasks delegated to AC as appropriate.
   </div></li>
  <li>
   <div>
     Support limited personal and partnership administration and support with external advisor activity e.g. charities, Boards etc.
   </div></li>
  <li>
   <div>
     Administration and coordination support with management of mentees, team members, trainees (including but not limited to firm feedback &amp; appraisal processes).
   </div></li>
  <li>
   <div>
     Attend meetings with stakeholder if required to take minutes and follow up on action points.
   </div></li>
 </ul>
 <div></div>
 <div>
   Administrative and document support
 </div>
 <ul>
  <li>
   <div>
     Liaise with AC to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc.
   </div></li>
  <li>
   <div>
     Delegate to AC for assistance with triaging general queries.
   </div></li>
  <li>
   <div>
     Document creation and amendments of smaller scale, delegating to AC and/or Global Centre as appropriate.
   </div></li>
  <li>
   <div>
     Maintain effective document management and matter filing systems via iManage.
   </div></li>
  <li>
   <div>
     Ability to produce basic PowerPoint deck and amend as appropriate.
   </div></li>
 </ul>
 <div></div>
 <div>
   Matter management
 </div>
 <ul>
  <li>
   <div>
     Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions.
   </div></li>
  <li>
   <div>
     Draft client engagement letters.
   </div></li>
  <li>
   <div>
     Create and maintain holiday charts for matter/project teams.
   </div></li>
  <li>
   <div>
     Draft and track submission of Experience Capture Forms at matter close.
   </div></li>
  <li>
   <div>
     Liaise with AC for tasks such as risk checks, CMOs (Client Matter Opening), Matter/project distribution lists, Workspace access, set up of matter work streams and phases.
   </div></li>
 </ul>
 <div></div>
 <div>
   Financial management
 </div>
 <ul>
  <li>
   <div>
     Arrange WIP updates and billing cycles according to client matter requirements.
   </div></li>
  <li>
   <div>
     Ensure knowledge and recording of client/matter fee deals and discount rates for billing purposes.
   </div></li>
  <li>
   <div>
     Work with the billing team to proactively manage WIP.
   </div></li>
  <li>
   <div>
     Communicate regular fee updates.
   </div></li>
  <li>
   <div>
     Prepare personalised letters to accompany client invoices when required.
   </div></li>
  <li>
   <div>
     Assist with bad debt management and communicate with clients regarding bad debt as required.
   </div></li>
  <li>
   <div>
     Monitor local budgets and cost schedules.
   </div></li>
  <li>
   <div>
     Liaise with AC for tasks such as: raising proformas, processing invoices/POs, time recording (ensuring application of correct phases and detailed narratives), 1st cut bill narrative edits (review work once complete), write off actions, WIP reports.
   </div></li>
 </ul>
 <div></div>
 <div>
   Marketing and Business Development (MBD) and Events
 </div>
 <ul>
  <li>
   <div>
     Act as key client contact.
   </div></li>
  <li>
   <div>
     Proactive upward management of business development and other firm-wide initiatives.
   </div></li>
  <li>
   <div>
     Utilise Salesforce to maintain client contacts and client programme activities, and track deal activity.
   </div></li>
  <li>
   <div>
     Research prospective clients and draft capability statements and other supporting collateral for more speculative opportunities.
   </div></li>
  <li>
   <div>
     Support with 1st stage draft pitch documents, working with the pitch team as required.
   </div></li>
  <li>
   <div>
     Ensure CVs, biographies and social media profiles are maintained.
   </div></li>
  <li>
   <div>
     Support with coordination of team submissions to legal directories (e.g. Chambers).
   </div></li>
  <li>
   <div>
     Support with organisation of internal and external events, hearings, conferences etc, utilising the Events team and delegating to AC as appropriate.
   </div></li>
 </ul>
 <div></div>
 <div>
   Expected behaviours
 </div>
 <ul>
  <li>
   <div>
     Displays discretion, good judgment and acts as trusted adviser
   </div></li>
  <li>
   <div>
     Ensure all activities and duties adhere to risk and compliance requirements and maintain all requirements to protect confidential client and firm information.
   </div></li>
  <li>
   <div>
     Build strong relationships with business services teams and maintain effective and efficient use of appropriate business support services.
   </div></li>
  <li>
   <div>
     Support additional stakeholders and colleagues as and when required.
   </div></li>
  <li>
   <div>
     Identify and facilitate knowledge sharing within peer group and wider team.
   </div></li>
 </ul>
 <div></div>
 <div>
   Key requirements
 </div>
 <ul>
  <li>
   <div>
     Excellent academic background educated to graduate level or has equivalent professional experience.
   </div></li>
  <li>
   <div>
     Commercial and financial acumen.
   </div></li>
  <li>
   <div>
     Advanced Microsoft Office skills.
   </div></li>
  <li>
   <div>
     A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality and discretion.
   </div></li>
  <li>
   <div>
     Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others.
   </div></li>
  <li>
   <div>
     Excellent communication skills and ability to interact at all levels.
   </div></li>
  <li>
   <div>
     Ability to support the business and its initiatives collaboratively.
   </div></li>
  <li>
   <div>
     Adaptable and open to change showing a willingness and confidence to make suggestions for continuous improvement.
   </div></li>
  <li>
   <div>
     Strong organisational skills and excellent attention to detail.
   </div></li>
  <li>
   <div>
     Ability to cope with a wide range of competing demands and changing priorities.
   </div></li>
  <li>
   <div>
     Ability to anticipate issues, problem solve and provide practical innovative solutions.
   </div></li>
  <li>
   <div>
     A strong team player, able to work within a team or independently.
   </div></li>
  <li>
   <div>
     A degree of flexibility around working hours is expected with this role.
   </div></li>
 </ul>
 <div></div>
 <div>
   Freshfields Overview
 </div>
 <div></div>
 <div>
   Freshfields Bruckhaus Deringer is a major international law firm, providing business law advice of the highest quality. We want to be the law firm that clients turn to for legal advice where it most matters, wherever in the world that may be. The Firm has over 2,400 lawyers in 28 offices around the world, providing a comprehensive service to national and multinational corporations, financial institutions, and governments.
 </div>
 <div></div>
 <div>
   Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people which is through the Being Freshfields principles, outlined below:
 </div>
 <ul>
  <li>
   <div>
     we show respect to everyone
   </div></li>
  <li>
   <div>
     we are there for one another
   </div></li>
  <li>
   <div>
     we are open with each other
   </div></li>
  <li>
   <div>
     we are positive role models
   </div></li>
 </ul>
 <div></div>
 <div>
   We think and work globally - we do not just say we are one firm; we act like one firm right across the world. We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work is not just what we do, it is what we excel at. We understand what it really takes to work across different legal systems and commercial environments and to bridge language and cultural gaps.
 </div>
 <div></div>
 <div>
   We aim to add value in everything we do - we are passionate about helping our clients succeed. We use our experience and creativity to help clients make judgements and achieve their goals. In everything we do, we seek to make a real difference to the communities in which we operate.
 </div>
 <div></div>
 <div>
   Freshfields is committed to promoting equality and diversity and to developing a culture that values differences, recognising that employees from a variety of backgrounds make important and positive contributions to our business and how we service our clients.
 </div>
 <div></div>
 <div>
   Inclusion
 </div>
 <div></div>
 <div>
   Freshfields is an equal opportunities employer and all applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.
 </div>
 <div></div>
 <div>
   Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case-by-case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.
 </div>
</div>

Freshfields Bruckhaus Deringer

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