Sick Pay

Large

We’re true specialists – focusing on IP and IP alone. With patent attorneys, trade mark attorneys, commercial lawyers and IP litigators, we can provide every type of intellectual property service you need. Our expertise is globally acknowledged - in our top tier status, the awards we’ve won and in the cutting-edge work we do, which helps shape future law.


Marks & Clerk

Leading global network of intellectual property specialists

You need 2+ years of IP experience, strong communication and IT skills, attention to detail, good organization, and the ability to work independently or as part of a team under pressure.

You will manage communications, process documentation, maintain databases, liaise with clients, monitor deadlines, and perform general admin tasks in a paperless environment.

Legal

People, HR & Administration

Aberdeen

<div><p>Help shape the future of intellectual property</p>
<p>
Marks &amp; Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.</p>
<h4 class="jobSectionHeader"><b>
Role purpose</b></h4>
<p>
The IP Administrator is responsible for assisting patent attorneys in accordance with official rules and regulations, and using the firm&rsquo;s case management system in order to provide a timely and efficient service to their clients.</p>
<h4 class="jobSectionHeader"><b>
Principal responsibilities</b></h4>
<ul><li>Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech)</li>
<li>Generating and forwarding documentation to internal and external clients</li>
<li>Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment</li>
<li>Monitoring due date/reminder lists and following up as required</li>
<li>Liaising with external parties to resolve queries or obtain instructions</li>
<li>Recording service charges and generating invoices when applicable</li>
<li>Accessing external information sources to check and retrieve relevant information</li>
<li>Working in compliance with the firm&rsquo;s quality management systems, policies and procedures.</li>
<li>Carrying out general administrative duties including copying, scanning, room booking and phone answering</li>
<li>Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.</li>
</ul>
<p>This position may encompass various roles designed for our specific business workflows:</p>
<ul>
<li>Case Administrator - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate</li>
Workflow Coordinator &ndash; reviewing and directing all incoming correspondence (mail, email, online portals)<br>
<li>
</li>
</ul><h4 class="jobSectionHeader"><b>Technical knowledge, professional qualifications and experience</b></h4>
<p>
The successful candidate will have:</p>
<ul>
<li>Previous administrative or legal secretarial experience</li>
<li>Strong written and verbal communication skills</li>
<li>Good IT skills &ndash; including MS Office and Outlook</li>
<li>Experience of a document management system (preferred but not essential)</li>
<li>Minimum 2 years of IP experience (essential)</li>
<li>Experience working in a paperless environment</li>
</ul>
<p>In addition, the successful candidate will be able to demonstrate:</p>
<ul>
<li>A self- motivated and pro-active attitude</li>
<li>A methodical approach with excellent attention to detail</li>
<li>Good organisation and prioritisation skills</li>
<li>Strong written and verbal communication skills</li>
<li>The ability to work under pressure and to tight deadlines</li>
<li>The ability to work independently and as part of a team</li>
</ul><h4 class="jobSectionHeader"><b>Remuneration and benefits</b></h4>
<ul><li>Competitive salary dependent on qualification and experience</li>
<li>26 days&rsquo; annual holiday plus statutory holidays</li>
<li>Hybrid working</li>
<li>Contributory pension scheme</li>
<li>Life assurance</li>
<li>Private medical insurance (after 12 months)</li>
<li>Permanent health insurance (after 12 months)</li>
<li>Reimbursement of membership fees to professional bodies required for the role</li></ul></div><p></p>
<br><div><div><div><div><b>Location:</b></div>
<div>Aberdeen<br>
Edinburgh<br>
Glasgow
</div></div><div><div><b>Permanent / Temporary:</b></div>
<div>Permanent</div>
</div><div><div><b>Full / Part Time</b></div>
<div>Full Time</div>
</div></div><div><h3 class="jobSectionHeader"><b>Job Requirements</b></h3>
<ul><li>Ability to work effectively both independently and as part of a team</li>
<li>Good organisation and prioritisation skills</li>
<li>Ability to work under pressure and to tight deadlines</li>
<li>Strong written and verbal communication skills</li></ul></div></div>

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

Role purpose

The IP Administrator is responsible for assisting patent attorneys in accordance with official rules and regulations, and using the firm’s case management system in order to provide a timely and efficient service to their clients.

Principal responsibilities
Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech)
Generating and forwarding documentation to internal and external clients
Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment
Monitoring due date/reminder lists and following up as required
Liaising with external parties to resolve queries or obtain instructions
Recording service charges and generating invoices when applicable
Accessing external information sources to check and retrieve relevant information
Working in compliance with the firm’s quality management systems, policies and procedures.
Carrying out general administrative duties including copying, scanning, room booking and phone answering
Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.

This position may encompass various roles designed for our specific business workflows:

Case Administrator - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate
Workflow Coordinator – reviewing and directing all incoming correspondence (mail, email, online portals)


Technical knowledge, professional qualifications and experience

The successful candidate will have:

Previous administrative or legal secretarial experience
Strong written and verbal communication skills
Good IT skills – including MS Office and Outlook
Experience of a document management system (preferred but not essential)
Minimum 2 years of IP experience (essential)
Experience working in a paperless environment

In addition, the successful candidate will be able to demonstrate:

A self- motivated and pro-active attitude
A methodical approach with excellent attention to detail
Good organisation and prioritisation skills
Strong written and verbal communication skills
The ability to work under pressure and to tight deadlines
The ability to work independently and as part of a team
Remuneration and benefits
Competitive salary dependent on qualification and experience
26 days’ annual holiday plus statutory holidays
Hybrid working
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)
Reimbursement of membership fees to professional bodies required for the role
Location:
Aberdeen
Edinburgh
Glasgow
Permanent / Temporary:
Permanent
Full / Part Time
Full Time
Job Requirements
Ability to work effectively both independently and as part of a team
Good organisation and prioritisation skills
Ability to work under pressure and to tight deadlines
Strong written and verbal communication skills

Marks & Clerk

Mission