Syracuse University is a private research institution that offers a diverse range of undergraduate and graduate programs across various fields of study. Its ultimate mission is to foster a rich educational environment that promotes learning, innovation, and discovery. The university's purpose is to prepare students for professional and personal success through rigorous academics, experiential learning opportunities, and a commitment to global citizenship. Syracuse University aims to cultivate knowledge, encourage intellectual growth, and contribute positively to society through research, scholarship, and community engagement.

Education

Syracuse University

A private, student-focused research university fueled by a spirit of discovery. Once Orange, Forever Orange 🍊

You need a high school diploma, records management experience, knowledge of HIPAA, strong customer service, communication skills, and comfort with mental health discussions and confidentiality.

You will greet students, check them in, manage insurance info, schedule appointments, assist with paperwork, maintain electronic records, and provide customer service to students and parents.

Customer Relations

People, HR & Administration

Syracuse

<div>
 <div>
  <div>
   <div>
    <b>Job #</b>
   </div>
   <div>
    041231
   </div>
  </div><br>
  <div>
   <div>
    <b>Department Code</b>
   </div>
   <div>
    40113-3170
   </div>
  </div><br>
  <div>
   <div>
    <b>Department</b>
   </div>
   <div>
    Student Experience
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Title</b>
   </div>
   <div>
    Office Coordinator III
   </div>
  </div><br>
  <div>
   <div>
    <b>Location</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Range</b>
   </div>
   <div>
    $17.00 - $17.36 Per Hour
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Determination</b>
   </div>
   <div>
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   </div>
  </div><br>
  <div>
   <div>
    <b>Staff Level</b>
   </div>
   <div>
    S3
   </div>
  </div><br>
  <div>
   <div>
    <b>FLSA Status</b>
   </div>
   <div>
    Non-exempt
   </div>
  </div><br>
  <div>
   <div>
    <b>Hours</b>
   </div>
   <div>
    <div>
     Standard University business hours<br> <br> 8:30am – 5:00pm (academic year)<br> 8:00am – 4:30pm (summer)
    </div>
    <div><br> Hours may vary based on operational needs.
    </div>
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Type</b>
   </div>
   <div>
    Full-time
   </div>
  </div><br>
  <div>
   <div>
    <b>Campus</b>
   </div>
   <div>
    New York, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Unionized Position Code</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Description</b>
   </div>
   <div>
    This 11-month position is part of the team that operates the front facing services of the Barnes Center at the Arch. This position serves as the reception for Barnes Center Counseling.<br> <br> Position provides assistance and support to students/patients, as well as administrative support to the departmental staff and functions within the Barnes Center at the Arch Counseling (Serve as initial point of contact for students, parents and visitors coming to the Barnes Center at the Arch, with the capacity to interact with over 400 individuals daily.<br> <br> Tasks may include taking basic mental health information, triaging phone calls,, making appointments, collecting health insurance information, and assisting with the completion of required forms. This Position also , creates messages in Electronic Medical Record to send to counseling staff, and scheduling appointments daily.
   </div>
  </div><br>
  <div>
   <div>
    <b>Education and Experience</b>
   </div>
   <ul>
    <li>High school diploma with experience in records management and office operations.</li>
    <li>Knowledge of HIPAA and ability to handle sensitive, confidential information.</li>
    <li>Best in class customer service skills required.</li>
    <li>Demonstrated ability to work in a fast-paced environment.</li>
    <li>Good communication and teamwork skills.</li>
    <li>Comfortability and familiarity with mental health and wellness.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Skills and Knowledge</b>
   </div>
   <ul>
    <li>Proficient with current office technologies.</li>
    <li>Comfortable with mental health and discussing personal health matters pertaining to mental health related concerns.</li>
    <li>Able to work with confidential information and maintain confidentiality.</li>
    <li>Related office experience desired.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Responsibilities</b>
   </div>
   <div>
    <ul>
     <li>Greet and check students in at time of appointment.</li>
     <li>Provide students with necessary paperwork for completion.</li>
     <li>Enter billable insurance information into their account.</li>
     <li>Scan billing agreements and insurance cards into patient’s account.</li>
     <li>Create tickets for office visits/no show charges.</li>
     <li>Answer incoming phone calls, scheduling appointments, and/or take messages for counseling staff.</li>
     <li>Provide assistance and support to students/patients upon arrival. This will include directing students to appointments as well as working collaboratively with nurses and therapists to ensure student is managed in an appropriate and timely manner.</li>
     <li>Enter records and relevant documents into the electronic health record.</li>
     <li>Provide customer service, assisting parents/students with, policy questions, etc.</li>
    </ul>
   </div><br>
   <p></p>
  </div><br>
  <div>
   <div>
    <b>Physical Requirements</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Tools/Equipment</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Application Instructions</b>
   </div>
   <div>
    In addition to completing an online application, please attach a resume and cover letter.
   </div>
  </div><br>
  <div>
   <div>
    <b>About Syracuse University</b>
   </div>
   <div>
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br> <br> The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   </div>
  </div><br>
  <div>
   <div>
    <b>About the Syracuse area</b>
   </div>
   <div>
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   </div>
  </div><br>
  <div>
   <div>
    <b>EEO Statement</b>
   </div>
   <div>
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to Supporting and Hiring Veterans</b>
   </div>
   <div>
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to a Diverse and Inclusive Campus Community</b>
   </div>
   <div>
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   </div>
  </div>
 </div>
</div>
<div></div>


 
  
   
    Job #
   
   
    041231
   
  
  
   
    Department Code
   
   
    40113-3170
   
  
  
   
    Department
   
   
    Student Experience
   
  
  
   
    Job Title
   
   
    Office Coordinator III
   
  
  
   
    Location
   
   
    Syracuse, NY
   
  
  
   
    Pay Range
   
   
    $17.00 - $17.36 Per Hour
   
  
  
   
    Pay Determination
   
   
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   
  
  
   
    Staff Level
   
   
    S3
   
  
  
   
    FLSA Status
   
   
    Non-exempt
   
  
  
   
    Hours
   
   
    
     Standard University business hours  8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer)
    
     Hours may vary based on operational needs.
    
   
  
  
   
    Job Type
   
   
    Full-time
   
  
  
   
    Campus
   
   
    New York, NY
   
  
  
   
    Unionized Position Code
   
   
    Not Applicable
   
  
  
   
    Job Description
   
   
    This 11-month position is part of the team that operates the front facing services of the Barnes Center at the Arch. This position serves as the reception for Barnes Center Counseling.  Position provides assistance and support to students/patients, as well as administrative support to the departmental staff and functions within the Barnes Center at the Arch Counseling (Serve as initial point of contact for students, parents and visitors coming to the Barnes Center at the Arch, with the capacity to interact with over 400 individuals daily.  Tasks may include taking basic mental health information, triaging phone calls,, making appointments, collecting health insurance information, and assisting with the completion of required forms. This Position also , creates messages in Electronic Medical Record to send to counseling staff, and scheduling appointments daily.
   
  
  
   
    Education and Experience
   
   
    High school diploma with experience in records management and office operations.
    Knowledge of HIPAA and ability to handle sensitive, confidential information.
    Best in class customer service skills required.
    Demonstrated ability to work in a fast-paced environment.
    Good communication and teamwork skills.
    Comfortability and familiarity with mental health and wellness.
   
  
  
   
    Skills and Knowledge
   
   
    Proficient with current office technologies.
    Comfortable with mental health and discussing personal health matters pertaining to mental health related concerns.
    Able to work with confidential information and maintain confidentiality.
    Related office experience desired.
   
  
  
   
    Responsibilities
   
   
    
     Greet and check students in at time of appointment.
     Provide students with necessary paperwork for completion.
     Enter billable insurance information into their account.
     Scan billing agreements and insurance cards into patient’s account.
     Create tickets for office visits/no show charges.
     Answer incoming phone calls, scheduling appointments, and/or take messages for counseling staff.
     Provide assistance and support to students/patients upon arrival. This will include directing students to appointments as well as working collaboratively with nurses and therapists to ensure student is managed in an appropriate and timely manner.
     Enter records and relevant documents into the electronic health record.
     Provide customer service, assisting parents/students with, policy questions, etc.
    
   
   
  
  
   
    Physical Requirements
   
   
    Not Applicable
   
  
  
   
    Tools/Equipment
   
   
    Not Applicable
   
  
  
   
    Application Instructions
   
   
    In addition to completing an online application, please attach a resume and cover letter.
   
  
  
   
    About Syracuse University
   
   
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.  The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   
  
  
   
    About the Syracuse area
   
   
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   
  
  
   
    EEO Statement
   
   
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   
  
  
   
    Commitment to Supporting and Hiring Veterans
   
   
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   
  
  
   
    Commitment to a Diverse and Inclusive Campus Community
   
   
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   
  
 



Office Coordinator III - Syracuse University

Office Coordinator III

You need a four-year degree, 5+ years in an academic office, mastery of Microsoft Office, strong communication skills, and the ability to multi-task effectively.

You will support the department by managing schedules, coordinating curriculum updates, organizing transfer processes, and advising students on academic policies.

Education & Teaching

<div>
 <div>
  <div>
   <div>
    <b>Job #</b>
   </div>
   <div>
    040851
   </div>
  </div><br>
  <div>
   <div>
    <b>Department Code</b>
   </div>
   <div>
    22460-2260
   </div>
  </div><br>
  <div>
   <div>
    <b>Department</b>
   </div>
   <div>
    Falk College - Sport Management
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Title</b>
   </div>
   <div>
    Administrative Assistant of Sport Management
   </div>
  </div><br>
  <div>
   <div>
    <b>Location</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Range</b>
   </div>
   <div>
    $20.50 - $24.04 per hour
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Determination</b>
   </div>
   <div>
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   </div>
  </div><br>
  <div>
   <div>
    <b>Staff Level</b>
   </div>
   <div>
    S4
   </div>
  </div><br>
  <div>
   <div>
    <b>FLSA Status</b>
   </div>
   <div>
    Non-exempt
   </div>
  </div><br>
  <div>
   <div>
    <b>Hours</b>
   </div>
   <div>
    <div>
     Standard University business hours:<br> <br> 8:30am – 5:00pm (academic year)<br> 8:00am – 4:30pm (summer)<br>
    </div>
    <div>
     Hours may vary based on operational needs.
    </div>
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Type</b>
   </div>
   <div>
    Full-time
   </div>
  </div><br>
  <div>
   <div>
    <b>Campus</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Unionized Position Code</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Description</b>
   </div>
   <div>
    In collaboration with other administrative assistants in the College, this position provides administrative support to the Department of Sport Management. This position will support the leadership in Sport Management, Sport Analytics &amp; Esports. Responsibilities include coordinating &amp; organizing department events, trips, conferences, guest speakers, and information sessions.<br> <br> Assists in coordination of program initiatives, ensures department activities operate efficiently, including scheduling appointments and meetings, coordinating and scheduling department faculty &amp; adjunct hires, coordinating Intra-University Transfer and academic minor applications, coordinating faculty course evaluations; processing student petitions, assists in the supervision of work-study students and scheduling for tutoring/Help Desk.<br> <br> Duties include course scheduling, coordination of curriculum and program updates, credit card reconciliation, and providing customer service to students/office guests in person, by phone &amp; by email. Creates, maintains, and updates student databases to monitor student academic progress and course needs.
   </div>
  </div><br>
  <div>
   <div>
    <b>Education and Experience</b>
   </div>
   <ul>
    <li>A four-year degree or equivalent combination of education and experience required.</li>
    <li>Five (5) plus years of experience in an academic office, preferably in higher education.</li>
    <li>Mastery of Microsoft Office applications including Excel and PowerPoint is required.</li>
    <li>Must possess excellent interpersonal, communication, time management, and organizational skills, and be familiar with electronic communications and database management.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Skills and Knowledge</b>
   </div>
   <ul>
    <li>Strong working knowledge and experience of overall University academic system is very beneficial.</li>
    <li>Ability to multi-task and balance multiple work responsibilities is essential.</li>
    <li>Highly skilled use of various computer programs including Microsoft Office among others.</li>
    <li>Must demonstrate professional maturity and flexibility.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Responsibilities</b>
   </div>
   <ul>
    <li>Provide administrative support to the Department Chair, undergraduate and graduate directors, faculty, and support staff.</li>
    <li>Maintain department’s academic schedule of classes and classroom scheduling under the direction of the chair &amp; undergraduate director.</li>
    <li>Coordinate and Organize SPM/SAL Course Curriculum and program updates, regularizations including course catalog.</li>
    <li>Organize and manage Intra-University Transfer and Minor application processes. Serve as informational resource for students.</li>
    <li>Informational/Academic advising resource for SPM faculty and students regarding Liberal Arts Core &amp; University policies/procedures.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Physical Requirements</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Tools/Equipment</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Application Instructions</b>
   </div>
   <div>
    In addition to completing an online application, please attach a resume and cover letter.
   </div>
  </div><br>
  <div>
   <div>
    <b>About Syracuse University</b>
   </div>
   <div>
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br> <br> The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   </div>
  </div><br>
  <div>
   <div>
    <b>About the Syracuse area</b>
   </div>
   <div>
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   </div>
  </div><br>
  <div>
   <div>
    <b>EEO Statement</b>
   </div>
   <div>
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to Supporting and Hiring Veterans</b>
   </div>
   <div>
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to a Diverse and Inclusive Campus Community</b>
   </div>
   <div>
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   </div>
  </div>
 </div>
</div>
<div></div>


 
  
   
    Job #
   
   
    040851
   
  
  
   
    Department Code
   
   
    22460-2260
   
  
  
   
    Department
   
   
    Falk College - Sport Management
   
  
  
   
    Job Title
   
   
    Administrative Assistant of Sport Management
   
  
  
   
    Location
   
   
    Syracuse, NY
   
  
  
   
    Pay Range
   
   
    $20.50 - $24.04 per hour
   
  
  
   
    Pay Determination
   
   
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   
  
  
   
    Staff Level
   
   
    S4
   
  
  
   
    FLSA Status
   
   
    Non-exempt
   
  
  
   
    Hours
   
   
    
     Standard University business hours:  8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer)
    
    
     Hours may vary based on operational needs.
    
   
  
  
   
    Job Type
   
   
    Full-time
   
  
  
   
    Campus
   
   
    Syracuse, NY
   
  
  
   
    Unionized Position Code
   
   
    Not Applicable
   
  
  
   
    Job Description
   
   
    In collaboration with other administrative assistants in the College, this position provides administrative support to the Department of Sport Management. This position will support the leadership in Sport Management, Sport Analytics & Esports. Responsibilities include coordinating & organizing department events, trips, conferences, guest speakers, and information sessions.  Assists in coordination of program initiatives, ensures department activities operate efficiently, including scheduling appointments and meetings, coordinating and scheduling department faculty & adjunct hires, coordinating Intra-University Transfer and academic minor applications, coordinating faculty course evaluations; processing student petitions, assists in the supervision of work-study students and scheduling for tutoring/Help Desk.  Duties include course scheduling, coordination of curriculum and program updates, credit card reconciliation, and providing customer service to students/office guests in person, by phone & by email. Creates, maintains, and updates student databases to monitor student academic progress and course needs.
   
  
  
   
    Education and Experience
   
   
    A four-year degree or equivalent combination of education and experience required.
    Five (5) plus years of experience in an academic office, preferably in higher education.
    Mastery of Microsoft Office applications including Excel and PowerPoint is required.
    Must possess excellent interpersonal, communication, time management, and organizational skills, and be familiar with electronic communications and database management.
   
  
  
   
    Skills and Knowledge
   
   
    Strong working knowledge and experience of overall University academic system is very beneficial.
    Ability to multi-task and balance multiple work responsibilities is essential.
    Highly skilled use of various computer programs including Microsoft Office among others.
    Must demonstrate professional maturity and flexibility.
   
  
  
   
    Responsibilities
   
   
    Provide administrative support to the Department Chair, undergraduate and graduate directors, faculty, and support staff.
    Maintain department’s academic schedule of classes and classroom scheduling under the direction of the chair & undergraduate director.
    Coordinate and Organize SPM/SAL Course Curriculum and program updates, regularizations including course catalog.
    Organize and manage Intra-University Transfer and Minor application processes. Serve as informational resource for students.
    Informational/Academic advising resource for SPM faculty and students regarding Liberal Arts Core & University policies/procedures.
   
  
  
   
    Physical Requirements
   
   
    Not Applicable
   
  
  
   
    Tools/Equipment
   
   
    Not Applicable
   
  
  
   
    Application Instructions
   
   
    In addition to completing an online application, please attach a resume and cover letter.
   
  
  
   
    About Syracuse University
   
   
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.  The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   
  
  
   
    About the Syracuse area
   
   
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   
  
  
   
    EEO Statement
   
   
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   
  
  
   
    Commitment to Supporting and Hiring Veterans
   
   
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   
  
  
   
    Commitment to a Diverse and Inclusive Campus Community
   
   
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   
  
 



Administrative Assistant of Sport Management - Syracuse University

Administrative Assistant of Sport Management

You need a Bachelor's degree, 5+ years’ experience, expertise in Microsoft Office, strong communication skills, knowledge of contract language, and excellent organizational abilities.

You will assist with logistics, contract management, scheduling, travel arrangements, and provide administrative support to leadership and committees within the Athletic Department.

Sports & Fitness

<div>
 <div>
  <div>
   <div>
    <b>Job #</b>
   </div>
   <div>
    041258
   </div>
  </div><br>
  <div>
   <div>
    <b>Department Code</b>
   </div>
   <div>
    34200-7030
   </div>
  </div><br>
  <div>
   <div>
    <b>Department</b>
   </div>
   <div>
    Athletics
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Title</b>
   </div>
   <div>
    Administrative Specialist I
   </div>
  </div><br>
  <div>
   <div>
    <b>Location</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Range</b>
   </div>
   <div>
    $20.33 - $25.87 per hour
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Determination</b>
   </div>
   <div>
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   </div>
  </div><br>
  <div>
   <div>
    <b>Staff Level</b>
   </div>
   <div>
    S4
   </div>
  </div><br>
  <div>
   <div>
    <b>FLSA Status</b>
   </div>
   <div>
    Non-exempt
   </div>
  </div><br>
  <div>
   <div>
    <b>Hours</b>
   </div>
   <div>
    <div>
     Standard University business hours<br> <br> 8:30am – 5:00pm (academic year)<br> 8:00am – 4:30pm (summer)
    </div>
    <div><br> Hours may vary based on operational needs. Evening and weekend hours maybe required.
    </div>
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Type</b>
   </div>
   <div>
    Full-time
   </div>
  </div><br>
  <div>
   <div>
    <b>Campus</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Unionized Position Code</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Description</b>
   </div>
   <div>
    This position provides administrative support to four Deputy Athletic Directors and maintains several business processes. The responsibilities require good judgement, confidentiality, and attention to detail. This position works collaboratively with all areas of the department and serves as the liaison with many broader University areas.
   </div>
  </div><br>
  <div>
   <div>
    <b>Education and Experience</b>
   </div>
   <ul>
    <li>Bachelor’s degree required.</li>
    <li>Five (5) plus years of experience.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Skills and Knowledge</b>
   </div>
   <ul>
    <li>Expertise in Microsoft Office – Excel, Word, Outlook, PowerPoint.</li>
    <li>Outstanding written and oral communication skills.</li>
    <li>Understanding of contract language.</li>
    <li>Excellent organizational skills.</li>
    <li>Ability to multi-task and meet deadlines.</li>
    <li>Outstanding discernment/judgment capabilities.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Responsibilities</b>
   </div>
   <div>
    <ul>
     <li>Assist Sr. Deputy AD/Chief of Staff with Football sport operations. This includes oversight of seasonal charter manifests and guest travel approval, distribution of communications and general information for away games, serve as liaison with the Car Dealers for travel with team(s) and with the Dome Ticket Office for game tickets and parking, and assist with post-season travel to bowl games.</li>
     <li>Facilitate contract approval process for the Athletic Department and maintain a detailed log of all contract activity.</li>
     <li>Liaison between Athletics Staff and various contract approvers (Compliance, University Counsel, Risk Management, Comptroller, Information Technology Services, Purchasing). Request insurance certificates as necessary.</li>
     <li>Ensure all fully executed contracts are retained and organized per departmental and University requirements.</li>
     <li>Assist Sr. Deputy AD/Chief of Staff with dedicated administrative support related to Olympic Sport oversight and University-wide Committees, Task Forces, etc.</li>
     <li>Assist with review of Athletic Department Conflict of Interest Survey and follow-up communications as required.</li>
     <li>Consolidate Trade Agreements and communicate to Disbursements for the annual creation and distribution of 1099s.</li>
     <li>Coordinate scheduling of Title IX meetings for the Title IX Office with coaching staffs and teams.</li>
     <li>Reserve meeting rooms, ensure proper technology is in the room, schedule IT assistance for the Title IX staff.</li>
     <li>Prepare and execute game guarantee agreements for all sports. Maintain a log of all related game dates.</li>
     <li>Maintain schedules and coordinate meetings.</li>
     <li>Complete credit card reconciliations.</li>
     <li>Filing, communications, travel arrangements, etc.</li>
     <li>Assist with annual bus and air charter RFP process. Receive, review and consolidate all bids and serve as the primary liaison with potential charter vendors.</li>
     <li>Prepare and submit purchase requisitions and the required backup, in the appropriate timeframe, to the Associate AD/CFO.</li>
     <li>Provide administrative assistance to other Executive leadership as required.</li>
    </ul>
   </div><br>
   <p></p>
  </div><br>
  <div>
   <div>
    <b>Physical Requirements</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Tools/Equipment</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Application Instructions</b>
   </div>
   <div>
    In addition to completing an online application, please attach a resume and cover letter.
   </div>
  </div><br>
  <div>
   <div>
    <b>About Syracuse University</b>
   </div>
   <div>
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br> <br> The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   </div>
  </div><br>
  <div>
   <div>
    <b>About the Syracuse area</b>
   </div>
   <div>
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   </div>
  </div><br>
  <div>
   <div>
    <b>EEO Statement</b>
   </div>
   <div>
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to Supporting and Hiring Veterans</b>
   </div>
   <div>
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to a Diverse and Inclusive Campus Community</b>
   </div>
   <div>
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   </div>
  </div>
 </div>
</div>
<div></div>


 
  
   
    Job #
   
   
    041258
   
  
  
   
    Department Code
   
   
    34200-7030
   
  
  
   
    Department
   
   
    Athletics
   
  
  
   
    Job Title
   
   
    Administrative Specialist I
   
  
  
   
    Location
   
   
    Syracuse, NY
   
  
  
   
    Pay Range
   
   
    $20.33 - $25.87 per hour
   
  
  
   
    Pay Determination
   
   
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   
  
  
   
    Staff Level
   
   
    S4
   
  
  
   
    FLSA Status
   
   
    Non-exempt
   
  
  
   
    Hours
   
   
    
     Standard University business hours  8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer)
    
     Hours may vary based on operational needs. Evening and weekend hours maybe required.
    
   
  
  
   
    Job Type
   
   
    Full-time
   
  
  
   
    Campus
   
   
    Syracuse, NY
   
  
  
   
    Unionized Position Code
   
   
    Not Applicable
   
  
  
   
    Job Description
   
   
    This position provides administrative support to four Deputy Athletic Directors and maintains several business processes. The responsibilities require good judgement, confidentiality, and attention to detail. This position works collaboratively with all areas of the department and serves as the liaison with many broader University areas.
   
  
  
   
    Education and Experience
   
   
    Bachelor’s degree required.
    Five (5) plus years of experience.
   
  
  
   
    Skills and Knowledge
   
   
    Expertise in Microsoft Office – Excel, Word, Outlook, PowerPoint.
    Outstanding written and oral communication skills.
    Understanding of contract language.
    Excellent organizational skills.
    Ability to multi-task and meet deadlines.
    Outstanding discernment/judgment capabilities.
   
  
  
   
    Responsibilities
   
   
    
     Assist Sr. Deputy AD/Chief of Staff with Football sport operations. This includes oversight of seasonal charter manifests and guest travel approval, distribution of communications and general information for away games, serve as liaison with the Car Dealers for travel with team(s) and with the Dome Ticket Office for game tickets and parking, and assist with post-season travel to bowl games.
     Facilitate contract approval process for the Athletic Department and maintain a detailed log of all contract activity.
     Liaison between Athletics Staff and various contract approvers (Compliance, University Counsel, Risk Management, Comptroller, Information Technology Services, Purchasing). Request insurance certificates as necessary.
     Ensure all fully executed contracts are retained and organized per departmental and University requirements.
     Assist Sr. Deputy AD/Chief of Staff with dedicated administrative support related to Olympic Sport oversight and University-wide Committees, Task Forces, etc.
     Assist with review of Athletic Department Conflict of Interest Survey and follow-up communications as required.
     Consolidate Trade Agreements and communicate to Disbursements for the annual creation and distribution of 1099s.
     Coordinate scheduling of Title IX meetings for the Title IX Office with coaching staffs and teams.
     Reserve meeting rooms, ensure proper technology is in the room, schedule IT assistance for the Title IX staff.
     Prepare and execute game guarantee agreements for all sports. Maintain a log of all related game dates.
     Maintain schedules and coordinate meetings.
     Complete credit card reconciliations.
     Filing, communications, travel arrangements, etc.
     Assist with annual bus and air charter RFP process. Receive, review and consolidate all bids and serve as the primary liaison with potential charter vendors.
     Prepare and submit purchase requisitions and the required backup, in the appropriate timeframe, to the Associate AD/CFO.
     Provide administrative assistance to other Executive leadership as required.
    
   
   
  
  
   
    Physical Requirements
   
   
    Not Applicable
   
  
  
   
    Tools/Equipment
   
   
    Not Applicable
   
  
  
   
    Application Instructions
   
   
    In addition to completing an online application, please attach a resume and cover letter.
   
  
  
   
    About Syracuse University
   
   
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.  The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   
  
  
   
    About the Syracuse area
   
   
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   
  
  
   
    EEO Statement
   
   
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   
  
  
   
    Commitment to Supporting and Hiring Veterans
   
   
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   
  
  
   
    Commitment to a Diverse and Inclusive Campus Community
   
   
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   
  
 



Administrative Specialist I - Syracuse University

Administrative Specialist I

You need an associate’s degree (bachelor’s preferred) and proficiency in Microsoft Office 365. Strong organizational, budgeting, and interpersonal skills are essential.

You will manage budgets, reconcile accounts, oversee procurement, process travel and reimbursements, support staff training, maintain inventory, and engage in continuous professional development.

Accounting & Tax

<div>
 <div>
  <div>
   <div>
    <b>Job #</b>
   </div>
   <div>
    041136
   </div>
  </div><br>
  <div>
   <div>
    <b>Department Code</b>
   </div>
   <div>
    40801-7434
   </div>
  </div><br>
  <div>
   <div>
    <b>Department</b>
   </div>
   <div>
    Student Experience
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Title</b>
   </div>
   <div>
    Administrative Assistant II
   </div>
  </div><br>
  <div>
   <div>
    <b>Location</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Range</b>
   </div>
   <div>
    $20.19 - $21.15 Per Hour
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Determination</b>
   </div>
   <div>
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   </div>
  </div><br>
  <div>
   <div>
    <b>Staff Level</b>
   </div>
   <div>
    S4
   </div>
  </div><br>
  <div>
   <div>
    <b>FLSA Status</b>
   </div>
   <div>
    Non-exempt
   </div>
  </div><br>
  <div>
   <div>
    <b>Hours</b>
   </div>
   <div>
    <div>
     Standard University business hours<br> <br> 8:30am – 5:00pm (academic year)<br> 8:00am – 4:30pm (summer)
    </div>
    <div><br> Hours may vary based on operational needs.
    </div>
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Type</b>
   </div>
   <div>
    Full-time
   </div>
  </div><br>
  <div>
   <div>
    <b>Campus</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Unionized Position Code</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Description</b>
   </div>
   <div>
    The Administrative Assistant II provides budgetary and operational support to the Director and the professional and paraprofessional staff within Student Living. This position is a member of the central office staff and is responsible for creating and maintaining close working relationships with relevant offices and departments within the University. They will provide budgetary and operational guidance and support to Student Living and the professional and paraprofessional staff. The position reviews and approves JP Morgan credit card reconciliations, processes room and board credits for student leaders, approves all online (e-pro) supply orders, and tracks monthly expenses for Student Living. The person in this position must maintain positive working relationships with a variety of University personnel, including Student Experience divisional budget staff as well as University purchasing and disbursement staff.
   </div>
  </div><br>
  <div>
   <div>
    <b>Education and Experience</b>
   </div>
   <ul>
    <li>Associate’s degree required; Bachelor’s degree preferred.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Skills and Knowledge</b>
   </div>
   <ul>
    <li>Proficient in Microsoft Office 365, especially Excel, Word, and Outlook.</li>
    <li>Strong organizational, budgeting, and interpersonal skills required.</li>
    <li>Demonstrated ability to prioritize and respond to multiple demands.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Responsibilities</b>
   </div>
   <ul>
    <li>Oversees Student Living purchases for department. Approves and reconciles all procurement card charges.</li>
    <li>Reconciliation of Student Living chart strings.</li>
    <li>Serves as authorized signer on chart strings.</li>
    <li>Review casual wage and recreate report for office use.</li>
    <li>Create and approve all journal entries for department.</li>
    <li>Handles cash and check deposits for office.</li>
    <li>Preparation and distribution of monthly budget reports, forecasting year-end balances.</li>
    <li>Maintains all residence hall-level budgets and oversees spending.</li>
    <li>Prepares and reviews travel expenditures and contracts for department.</li>
    <li>Oversee Invest Syracuse and Co- Curricular accounts for Student Living’ Prepare and submit all reimbursements for staff and candidates and for moving expenses for new employees.</li>
    <li>Preparation and reconciliation of office expenses, including telecommunications, PRs, IDs, travel vouchers.</li>
    <li>Prepare, submit and amend Room &amp; Board credits for 180+ paraprofessional student leaders.</li>
    <li>Prepares and manages application of meal dollars on staff SUID accounts, as needed.</li>
    <li>Oversees Resident Advisor and Residence Hall Association student stipends.</li>
    <li>Train and support Residence Hall Association treasurer and professional staff regarding fiscal processes and procedures.</li>
    <li>Maintain major equipment inventory and MSDS binder.</li>
    <li>Coordinate and maintain copier Oversees office supply orders and special purchases through epro.</li>
    <li>Coordinate service agreements, departmental recycling, records archiving.</li>
    <li>Coordinate van driver certification process’ Pulls reports from MySlice, ePro, MyReports, FAST as needed.</li>
    <li>Serve on departmental and divisional committees.</li>
    <li>Engage in ongoing learning and professional development.</li>
    <li>Other duties as assigned.</li>
   </ul>
  </div><br>
  <div>
   <div>
    <b>Physical Requirements</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Tools/Equipment</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Application Instructions</b>
   </div>
   <div>
    In addition to completing an online application, please attach a resume and cover letter.
   </div>
  </div><br>
  <div>
   <div>
    <b>About Syracuse University</b>
   </div>
   <div>
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br> <br> The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   </div>
  </div><br>
  <div>
   <div>
    <b>About the Syracuse area</b>
   </div>
   <div>
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   </div>
  </div><br>
  <div>
   <div>
    <b>EEO Statement</b>
   </div>
   <div>
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to Supporting and Hiring Veterans</b>
   </div>
   <div>
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to a Diverse and Inclusive Campus Community</b>
   </div>
   <div>
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   </div>
  </div>
 </div>
</div>
<div></div>


 
  
   
    Job #
   
   
    041136
   
  
  
   
    Department Code
   
   
    40801-7434
   
  
  
   
    Department
   
   
    Student Experience
   
  
  
   
    Job Title
   
   
    Administrative Assistant II
   
  
  
   
    Location
   
   
    Syracuse, NY
   
  
  
   
    Pay Range
   
   
    $20.19 - $21.15 Per Hour
   
  
  
   
    Pay Determination
   
   
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   
  
  
   
    Staff Level
   
   
    S4
   
  
  
   
    FLSA Status
   
   
    Non-exempt
   
  
  
   
    Hours
   
   
    
     Standard University business hours  8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer)
    
     Hours may vary based on operational needs.
    
   
  
  
   
    Job Type
   
   
    Full-time
   
  
  
   
    Campus
   
   
    Syracuse, NY
   
  
  
   
    Unionized Position Code
   
   
    Not Applicable
   
  
  
   
    Job Description
   
   
    The Administrative Assistant II provides budgetary and operational support to the Director and the professional and paraprofessional staff within Student Living. This position is a member of the central office staff and is responsible for creating and maintaining close working relationships with relevant offices and departments within the University. They will provide budgetary and operational guidance and support to Student Living and the professional and paraprofessional staff. The position reviews and approves JP Morgan credit card reconciliations, processes room and board credits for student leaders, approves all online (e-pro) supply orders, and tracks monthly expenses for Student Living. The person in this position must maintain positive working relationships with a variety of University personnel, including Student Experience divisional budget staff as well as University purchasing and disbursement staff.
   
  
  
   
    Education and Experience
   
   
    Associate’s degree required; Bachelor’s degree preferred.
   
  
  
   
    Skills and Knowledge
   
   
    Proficient in Microsoft Office 365, especially Excel, Word, and Outlook.
    Strong organizational, budgeting, and interpersonal skills required.
    Demonstrated ability to prioritize and respond to multiple demands.
   
  
  
   
    Responsibilities
   
   
    Oversees Student Living purchases for department. Approves and reconciles all procurement card charges.
    Reconciliation of Student Living chart strings.
    Serves as authorized signer on chart strings.
    Review casual wage and recreate report for office use.
    Create and approve all journal entries for department.
    Handles cash and check deposits for office.
    Preparation and distribution of monthly budget reports, forecasting year-end balances.
    Maintains all residence hall-level budgets and oversees spending.
    Prepares and reviews travel expenditures and contracts for department.
    Oversee Invest Syracuse and Co- Curricular accounts for Student Living’ Prepare and submit all reimbursements for staff and candidates and for moving expenses for new employees.
    Preparation and reconciliation of office expenses, including telecommunications, PRs, IDs, travel vouchers.
    Prepare, submit and amend Room & Board credits for 180+ paraprofessional student leaders.
    Prepares and manages application of meal dollars on staff SUID accounts, as needed.
    Oversees Resident Advisor and Residence Hall Association student stipends.
    Train and support Residence Hall Association treasurer and professional staff regarding fiscal processes and procedures.
    Maintain major equipment inventory and MSDS binder.
    Coordinate and maintain copier Oversees office supply orders and special purchases through epro.
    Coordinate service agreements, departmental recycling, records archiving.
    Coordinate van driver certification process’ Pulls reports from MySlice, ePro, MyReports, FAST as needed.
    Serve on departmental and divisional committees.
    Engage in ongoing learning and professional development.
    Other duties as assigned.
   
  
  
   
    Physical Requirements
   
   
    Not Applicable
   
  
  
   
    Tools/Equipment
   
   
    Not Applicable
   
  
  
   
    Application Instructions
   
   
    In addition to completing an online application, please attach a resume and cover letter.
   
  
  
   
    About Syracuse University
   
   
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.  The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   
  
  
   
    About the Syracuse area
   
   
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   
  
  
   
    EEO Statement
   
   
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   
  
  
   
    Commitment to Supporting and Hiring Veterans
   
   
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   
  
  
   
    Commitment to a Diverse and Inclusive Campus Community
   
   
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   
  
 



Administrative Assistant II - Syracuse University

Administrative Assistant II

You need a bachelor’s degree, 5+ years in academia, supervisory experience, strong computer skills, knowledge of university policies, and proficiency in MS Office and PeopleSoft.

You will manage operations, support faculty hiring, oversee budgets, handle administrative tasks, and ensure compliance with policies while maintaining departmental efficiency and communication.

Business, Operations & Strategy

<div>
 <div>
  <div>
   <div>
    <b>Job #</b>
   </div>
   <div>
    041062
   </div>
  </div><br>
  <div>
   <div>
    <b>Department Code</b>
   </div>
   <div>
    21823-3140
   </div>
  </div><br>
  <div>
   <div>
    <b>Department</b>
   </div>
   <div>
    Mathematics
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Title</b>
   </div>
   <div>
    Operations Specialist
   </div>
  </div><br>
  <div>
   <div>
    <b>Location</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Range</b>
   </div>
   <div>
    $60,450 - $65,000
   </div>
  </div><br>
  <div>
   <div>
    <b>Pay Determination</b>
   </div>
   <div>
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   </div>
  </div><br>
  <div>
   <div>
    <b>Staff Level</b>
   </div>
   <div>
    S5
   </div>
  </div><br>
  <div>
   <div>
    <b>FLSA Status</b>
   </div>
   <div>
    Exempt
   </div>
  </div><br>
  <div>
   <div>
    <b>Hours</b>
   </div>
   <div>
    <div>
     Standard University business hours<br> <br> 8:30am – 5:00pm (academic year)<br> 8:00am – 4:30pm (summer)
    </div>
    <div><br> Hours may vary based on operational needs.
    </div>
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Type</b>
   </div>
   <div>
    Full-time
   </div>
  </div><br>
  <div>
   <div>
    <b>Campus</b>
   </div>
   <div>
    Syracuse, NY
   </div>
  </div><br>
  <div>
   <div>
    <b>Unionized Position Code</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Job Description</b>
   </div>
   <div>
    The Operations Specialist will employ sound judgment and good decision-making to manage day-to-day departmental operations, processes, and procedures for the Mathematics department. They will maintain big-picture view of department and College-level milestones to advise Chair and stakeholders regarding all University, College and departmental deadlines and events. This position will continually review and recommend improvements to the Chair and monitor their implementation by providing guidance and oversight to staff. The Operations Specialist will serve as the go-to resource for faculty and staff by keeping current on College and University policies/activities and maintaining strong professional relationships across campus.
   </div>
  </div><br>
  <div>
   <div>
    <b>Education and Experience</b>
   </div>
   <div>
    <ul>
     <li>Bachelor’s degree or equivalent.</li>
     <li>Five (5) plus years of work experience preferably in an academic environment.</li>
     <li>Computer skills.</li>
     <li>Supervisory experience.</li>
     <li>Ability to problem solve issues for undergraduates, graduate students, faculty, staff, and administrators.</li>
    </ul>
   </div><br>
   <p></p>
  </div><br>
  <div>
   <div>
    <b>Skills and Knowledge</b>
   </div>
   <div>
    <ul>
     <li>Current knowledge of university policies and practices and excellent working relationships with personnel at all levels across campus.</li>
     <li>Advanced knowledge of Microsoft Office and Adobe Professional suite.</li>
     <li>High level of research and data gathering ability, analytical skills, ability to read and interpret documents, basic negotiation skills, management and delegation skills, strong organizational skills, advanced verbal and written communication skills, ability to prioritize tasks and manage multiple projects.</li>
     <li>Excellent proofreading ability.</li>
     <li>Working knowledge of university budget systems (FAB) and excel.</li>
     <li>Advanced knowledge of PeopleSoft or related system.</li>
    </ul>
   </div><br>
   <p></p>
  </div><br>
  <div>
   <div>
    <b>Responsibilities</b>
   </div>
   <div>
    <ul>
     <li>Manage day-to-day departmental operations, processes, and procedures. Advise Chairs and stakeholders regarding all University, College, and departmental deadlines and events. Continually review processes, recommend improvements to the Chair, and monitor their implementation by providing guidance and oversight to staff supporting multiple units. Serve as the go-to resource for faculty and staff by keeping current on College and University policies/activities and maintaining strong professional relationships across campus.</li>
     <li>Serve as liaison to the Dean’s office and Graduate School, develop plans for space and equipment usage, and ensure that plans are made and deadlines are met for annual department activities.</li>
     <li>Keep multiple facility footprints operational by reporting maintenance problems, submitting work orders, and following up to ensure issues are corrected.</li>
     <li>Provide high-level administrative support to the Chair to meet deadlines and keep the departments in good working order.</li>
     <li>Maintain departmental records related to personnel and hiring. Serve as search administrator for all faculty and postdoc searches. Provide expertise and guidance to faculty for developing position evaluation requests (PERs) and navigating various search and hiring processes and activities.</li>
     <li>Manage all data and processes related to hiring part-time union and non-union faculty. Maintain working knowledge of requirements of collective bargaining agreement.</li>
     <li>Play an instrumental role in the planning and execution of major projects related to program accreditation, event planning, grad recruitment and orientation, faculty meeting support, travel planning.</li>
     <li>Manage the day-to-day operations of the office, supervise staff and establish work priorities/workflow, and resolve management or personnel issues. Be present in the office to provide services to campus constituents.</li>
     <li>Approve timesheets, delegate duties, oversee work products, provide direction to staff, and inform Chair of staff needs, problems, and changes. Ensure any delegated authorities or duties are properly documented and approved, and maintain appropriate internal controls.</li>
     <li>Hire, train, and place staff for needed roles in the department.</li>
     <li>Evaluate staff by providing regular feedback throughout the year and through the annual HR Performance Partnership process.</li>
     <li>Analyze a variety of financial information from multiple funding sources to provide direction and support, make recommendations to the Chair, maximize use of funds, and ensure overall operations are within budget.</li>
     <li>Process expense reimbursements, purchase requisitions, credit card reconciliations.</li>
     <li>Accountable for a variety of manual and electronic fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail.</li>
     <li>Monitor spending allowances and new faculty start-up budgets and expenditures.</li>
     <li>Responsible for the resolution of issues discovered during reconciliation of accounts.</li>
     <li>Monitor scholarship credits, financial aid awarded, and graduate assistant awards.</li>
     <li>Prepare reports as requested.</li>
     <li>Work closely with college Director of Budget and Finance to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.</li>
     <li>Manage fiscal reports and assist the faculty in determining funds available, spending plan/projections and timing of Human Resources changes to ensure continued support for grants employees.</li>
     <li>Calculate the financial effect salary distribution changes have on internal and external funding sources with varying fringe benefit and F&amp;A rates, budget restrictions, effort reporting, and budget cycles (e.g. federal grants, cost-sharing monies, corporate, foundation, and gift funds), as well as securing cash flow with pre-award or no-cost-extension requests.</li>
    </ul>
   </div><br>
   <p></p>
  </div><br>
  <div>
   <div>
    <b>Physical Requirements</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Tools/Equipment</b>
   </div>
   <div>
    Not Applicable
   </div>
  </div><br>
  <div>
   <div>
    <b>Application Instructions</b>
   </div>
   <div>
    In addition to completing an online application, please attach a resume and cover letter.
   </div>
  </div><br>
  <div>
   <div>
    <b>About Syracuse University</b>
   </div>
   <div>
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br> <br> The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   </div>
  </div><br>
  <div>
   <div>
    <b>About the Syracuse area</b>
   </div>
   <div>
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   </div>
  </div><br>
  <div>
   <div>
    <b>EEO Statement</b>
   </div>
   <div>
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to Supporting and Hiring Veterans</b>
   </div>
   <div>
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   </div>
  </div><br>
  <div>
   <div>
    <b>Commitment to a Diverse and Inclusive Campus Community</b>
   </div>
   <div>
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   </div>
  </div>
 </div>
</div>
<div></div>


 
  
   
    Job #
   
   
    041062
   
  
  
   
    Department Code
   
   
    21823-3140
   
  
  
   
    Department
   
   
    Mathematics
   
  
  
   
    Job Title
   
   
    Operations Specialist
   
  
  
   
    Location
   
   
    Syracuse, NY
   
  
  
   
    Pay Range
   
   
    $60,450 - $65,000
   
  
  
   
    Pay Determination
   
   
    Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
   
  
  
   
    Staff Level
   
   
    S5
   
  
  
   
    FLSA Status
   
   
    Exempt
   
  
  
   
    Hours
   
   
    
     Standard University business hours  8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer)
    
     Hours may vary based on operational needs.
    
   
  
  
   
    Job Type
   
   
    Full-time
   
  
  
   
    Campus
   
   
    Syracuse, NY
   
  
  
   
    Unionized Position Code
   
   
    Not Applicable
   
  
  
   
    Job Description
   
   
    The Operations Specialist will employ sound judgment and good decision-making to manage day-to-day departmental operations, processes, and procedures for the Mathematics department. They will maintain big-picture view of department and College-level milestones to advise Chair and stakeholders regarding all University, College and departmental deadlines and events. This position will continually review and recommend improvements to the Chair and monitor their implementation by providing guidance and oversight to staff. The Operations Specialist will serve as the go-to resource for faculty and staff by keeping current on College and University policies/activities and maintaining strong professional relationships across campus.
   
  
  
   
    Education and Experience
   
   
    
     Bachelor’s degree or equivalent.
     Five (5) plus years of work experience preferably in an academic environment.
     Computer skills.
     Supervisory experience.
     Ability to problem solve issues for undergraduates, graduate students, faculty, staff, and administrators.
    
   
   
  
  
   
    Skills and Knowledge
   
   
    
     Current knowledge of university policies and practices and excellent working relationships with personnel at all levels across campus.
     Advanced knowledge of Microsoft Office and Adobe Professional suite.
     High level of research and data gathering ability, analytical skills, ability to read and interpret documents, basic negotiation skills, management and delegation skills, strong organizational skills, advanced verbal and written communication skills, ability to prioritize tasks and manage multiple projects.
     Excellent proofreading ability.
     Working knowledge of university budget systems (FAB) and excel.
     Advanced knowledge of PeopleSoft or related system.
    
   
   
  
  
   
    Responsibilities
   
   
    
     Manage day-to-day departmental operations, processes, and procedures. Advise Chairs and stakeholders regarding all University, College, and departmental deadlines and events. Continually review processes, recommend improvements to the Chair, and monitor their implementation by providing guidance and oversight to staff supporting multiple units. Serve as the go-to resource for faculty and staff by keeping current on College and University policies/activities and maintaining strong professional relationships across campus.
     Serve as liaison to the Dean’s office and Graduate School, develop plans for space and equipment usage, and ensure that plans are made and deadlines are met for annual department activities.
     Keep multiple facility footprints operational by reporting maintenance problems, submitting work orders, and following up to ensure issues are corrected.
     Provide high-level administrative support to the Chair to meet deadlines and keep the departments in good working order.
     Maintain departmental records related to personnel and hiring. Serve as search administrator for all faculty and postdoc searches. Provide expertise and guidance to faculty for developing position evaluation requests (PERs) and navigating various search and hiring processes and activities.
     Manage all data and processes related to hiring part-time union and non-union faculty. Maintain working knowledge of requirements of collective bargaining agreement.
     Play an instrumental role in the planning and execution of major projects related to program accreditation, event planning, grad recruitment and orientation, faculty meeting support, travel planning.
     Manage the day-to-day operations of the office, supervise staff and establish work priorities/workflow, and resolve management or personnel issues. Be present in the office to provide services to campus constituents.
     Approve timesheets, delegate duties, oversee work products, provide direction to staff, and inform Chair of staff needs, problems, and changes. Ensure any delegated authorities or duties are properly documented and approved, and maintain appropriate internal controls.
     Hire, train, and place staff for needed roles in the department.
     Evaluate staff by providing regular feedback throughout the year and through the annual HR Performance Partnership process.
     Analyze a variety of financial information from multiple funding sources to provide direction and support, make recommendations to the Chair, maximize use of funds, and ensure overall operations are within budget.
     Process expense reimbursements, purchase requisitions, credit card reconciliations.
     Accountable for a variety of manual and electronic fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail.
     Monitor spending allowances and new faculty start-up budgets and expenditures.
     Responsible for the resolution of issues discovered during reconciliation of accounts.
     Monitor scholarship credits, financial aid awarded, and graduate assistant awards.
     Prepare reports as requested.
     Work closely with college Director of Budget and Finance to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.
     Manage fiscal reports and assist the faculty in determining funds available, spending plan/projections and timing of Human Resources changes to ensure continued support for grants employees.
     Calculate the financial effect salary distribution changes have on internal and external funding sources with varying fringe benefit and F&A rates, budget restrictions, effort reporting, and budget cycles (e.g. federal grants, cost-sharing monies, corporate, foundation, and gift funds), as well as securing cash flow with pre-award or no-cost-extension requests.
    
   
   
  
  
   
    Physical Requirements
   
   
    Not Applicable
   
  
  
   
    Tools/Equipment
   
   
    Not Applicable
   
  
  
   
    Application Instructions
   
   
    In addition to completing an online application, please attach a resume and cover letter.
   
  
  
   
    About Syracuse University
   
   
    Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.  The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
   
  
  
   
    About the Syracuse area
   
   
    Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
   
  
  
   
    EEO Statement
   
   
    Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
   
  
  
   
    Commitment to Supporting and Hiring Veterans
   
   
    Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
   
  
  
   
    Commitment to a Diverse and Inclusive Campus Community
   
   
    Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
   
  
 



Syracuse University

navigation.mission