The University of Ottawa is the largest bilingual university in the world, where it is possible for students to study in English, in French, or in both languages. Located in the capital of Canada, a G7 nation, we have ready access to the great institutions of our country.

Our breakthroughs in different disciplines attract global attention, reflecting our ranking among Canada’s top 10 research universities and our ongoing drive to discover.


Education

University of Ottawa

Excellence en enseignement, recherche et innovation au Canada Top Canadian university for learning, research &innovation

You need 2 years in HR, admin knowledge, software skills, payroll understanding, report production, bilingual in French/English, strong organizational and communication skills, and ability to meet deadlines.

You will coordinate payroll, manage employee records in Workday, handle leave inquiries, provide HR information to clients, and maintain confidential filing systems for accurate documentation.

People, HR & Administration

Accounting & Tax

Ottawa

<div>
 Job Type: Employee
 
 Duration in Months (for fixed-term jobs): 14
 
 Job Family: Human Resources Operations
 
 # of Open Positions: 1
 
 Faculty/Service - Department: Human Resources, Faculty of Social Sciences
 
 Campus: Main Campus
 
 Union Affiliation: SSUO
 
 Date Posted: septembre 30, 2024
 
 Closing Date: octobre 11, 2024
 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
 
 Hours per week: 35
 
 Salary Grade: SSUO Grade 07
 
 Salary Range: $56 626,00 - $71 528,00
 About the Faculty of Social Sciences The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.
 
 Position Purpose
 Perform a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (such as reception) as required.
 
 In this role, your responsibilities will include:
 <ul>
 <li>Payroll: Coordinate the payroll process for various employee groups within the Faculty, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.</li>
 <li>Human resources: Prepare and submit various actions within Workday to ensure the continuity in the employee’s pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration.</li>
 <li>Leave management: Act as resource-person for the sector on inquiries related to the use of the employee leave and collaborate with subject matter experts in the Faculty's Human Resources Team to resolve any problems.</li>
 <li>Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.</li>
 <li>Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.</li>
 </ul>
 
 What you will bring:
 <ul>
 <li>Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience</li>
 <li>Minimum 2 years of demonstrated experience in a similar role</li>
 <li>Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail</li>
 <li>Experience in explaining and applying policies and regulations</li>
 <li>Experience in a human resources environment</li>
 <li>Experience with and understanding of payroll principles</li>
 <li>Experience in producing reports</li>
 <li>Ability to produce high quality work under pressure while meeting strict deadlines</li>
 <li>Strong interpersonal and communication skills</li>
 <li>Strong organizational skills</li>
 <li>Bilingualism – French and English (spoken and written)</li>
 </ul>
 
 Key Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa: Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more. If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
 
 Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
</div>



 Job Type: Employee
 
  Duration in Months (for fixed-term jobs): 14
 
  Job Family: Human Resources Operations
 
  # of Open Positions: 1
 
  Faculty/Service - Department: Human Resources, Faculty of Social Sciences
 
  Campus: Main Campus
 
  Union Affiliation: SSUO
 
  Date Posted: septembre 30, 2024
 
  Closing Date: octobre 11, 2024
  Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
 
  Hours per week: 35
 
  Salary Grade: SSUO Grade 07
 
  Salary Range: $56 626,00 - $71 528,00
  About the Faculty of Social Sciences The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.
 
  Position Purpose
 Perform a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (such as reception) as required.
 
  In this role, your responsibilities will include:
 
  Payroll: Coordinate the payroll process for various employee groups within the Faculty, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.
  Human resources: Prepare and submit various actions within Workday to ensure the continuity in the employee’s pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration.
  Leave management: Act as resource-person for the sector on inquiries related to the use of the employee leave and collaborate with subject matter experts in the Faculty's Human Resources Team to resolve any problems.
  Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.
  Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.
 
 
  What you will bring:
 
  Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
  Minimum 2 years of demonstrated experience in a similar role
  Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
  Experience in explaining and applying policies and regulations
  Experience in a human resources environment
  Experience with and understanding of payroll principles
  Experience in producing reports
  Ability to produce high quality work under pressure while meeting strict deadlines
  Strong interpersonal and communication skills
  Strong organizational skills
  Bilingualism – French and English (spoken and written)
 
 
  Key Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa:  Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.  The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.  Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.  If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
 
 Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.


Intermediate Assistant, Human Resources - University of Ottawa

Intermediate Assistant, Human Resources

You need a relevant university degree, 5+ years of experience in Safe Sport and EDI management, and knowledge of Alternate Dispute Resolution processes.

You will develop safe sport policies, ensure compliance, address complaints, promote a safety culture, train staff and athletes, and engage with the campus community on safe sport initiatives.

Education & Teaching

<div>
 Job Type: Employee
 
 Duration in Months (for fixed-term jobs): N/A
 
 Job Family: Program Management
 
 # of Open Positions: 1
 
 Faculty/Service - Department: Recreation and Varsity Sports
 
 Campus: Main Campus
 
 Union Affiliation: SSUO
 
 Date Posted: September 30, 2024
 
 Closing Date: October 11, 2024
 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
 
 Hours per week: 35
 
 Salary Grade: SSUO Grade 11
 
 Salary Range: $87,272.00 - $110,239.00
 About Student Affairs : Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more! There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
 
 Position purpose:
 The Manager of Culture and Safe Sport is instrumental in cultivating a safe, respectful, and inclusive environment within the Recreation and Varsity Sports (RVS) department. This vital role encompasses several critical responsibilities, including policy development and implementation, compliance and incident management, engagement and advocacy, and education and training. Additionally, the Manager actively promotes diversity, equity, and inclusion, ensuring that all student-athletes and staff are treated fairly and with respect regardless of their background. These dedicated efforts contribute significantly to promoting a positive atmosphere, enhancing the overall experience for everyone involved.
 
 In this role, your responsibilities will include:
 
 Policy Development and Implementation
 <ul>
 <li>Develop and implement comprehensive safe sport policies and procedures in accordance with national standards and institutional guidelines.</li>
 <li>Regularly review and update policies to ensure they remain current and effective.</li>
 <li>Work closely with the Recreation and Varsity Sports (RVS). Campus Safety, Counseling Services, Student leadership bodies and other relevant departments to ensure a coordinated approach to student-athlete and participant safety.</li>
 <li>Liaise with national and regional sport organizations to stay informed about best practices and emerging trends</li>
 </ul>
 
 Compliance &amp; Incident Management
 <ul>
 <li>Monitor compliance with safe sport policies, liase with independant third party to address, investigate and adjudicate complaints according to best practices in sport and report any violations to the appropriate internal or external authorities.</li>
 <li>Maintain accurate records of training, incident reports, and other relevant documentation.</li>
 <li>Develop action plans to address incidents and prevent future occurrences</li>
 </ul>
 
 Engagement and Advocacy
 <ul>
 <li>Promote a culture of safety, respect, and inclusion within RVS.</li>
 <li>Engage with the broader campus community to raise awareness about safe sport initiatives and resources.</li>
 <li>Collect student-athlete feedback throughout and at the conclusion of the year and assist with process for exit interviews of graduating student-athletes or those leaving programs before graduation.</li>
 <li>Serve as a confidential resource for student-athletes and staff to report concerns or incidents of negative behaviours, including abuse, harassment,or misconduct.</li>
 <li>Provide guidance and support to individuals affected by safe sport issues, ensuring access to appropriate resources and services</li>
 <li>Conduct and recommend changes to the Dispute Resolution Policy as required.</li>
 </ul>
 Education and Training
 <ul>
 <li>Design mandatory safe sport training programs for coaches, staff, and student-athletes, staying abreast of key issues in sport nationally and at the university levels</li>
 <li>Conduct annual workshops and seminars on relevant topics related to safe sport and equity, diversity and inclusion.</li>
 <li>Ensure compliance with league and conference training policies;</li>
 </ul>
 
 What you will bring:
 <ul>
 <li>University degree, preferably a graduate degree, in Sport Science or Sports Management or another combination of training and experience deemed equivalent.</li>
 <li>A minimum of 5 years of relevant experience for the job.</li>
 <li>Experience working in Safe Sport and EDI management, and Alternate Dispute Resolution process (ADR).</li>
 </ul>
 
 Key Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa: Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more. If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
 
 Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
</div>



 Job Type: Employee
 
  Duration in Months (for fixed-term jobs): N/A
 
  Job Family: Program Management
 
  # of Open Positions: 1
 
  Faculty/Service - Department: Recreation and Varsity Sports
 
  Campus: Main Campus
 
  Union Affiliation: SSUO
 
  Date Posted: September 30, 2024
 
  Closing Date: October 11, 2024
  Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
 
  Hours per week: 35
 
  Salary Grade: SSUO Grade 11
 
  Salary Range: $87,272.00 - $110,239.00
  About Student Affairs :  Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!  There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
 
  Position purpose:
  The Manager of Culture and Safe Sport is instrumental in cultivating a safe, respectful, and inclusive environment within the Recreation and Varsity Sports (RVS) department. This vital role encompasses several critical responsibilities, including policy development and implementation, compliance and incident management, engagement and advocacy, and education and training. Additionally, the Manager actively promotes diversity, equity, and inclusion, ensuring that all student-athletes and staff are treated fairly and with respect regardless of their background. These dedicated efforts contribute significantly to promoting a positive atmosphere, enhancing the overall experience for everyone involved.
 
  In this role, your responsibilities will include:
 
  Policy Development and Implementation
 
  Develop and implement comprehensive safe sport policies and procedures in accordance with national standards and institutional guidelines.
  Regularly review and update policies to ensure they remain current and effective.
  Work closely with the Recreation and Varsity Sports (RVS). Campus Safety, Counseling Services, Student leadership bodies and other relevant departments to ensure a coordinated approach to student-athlete and participant safety.
  Liaise with national and regional sport organizations to stay informed about best practices and emerging trends
 
 
  Compliance & Incident Management
 
  Monitor compliance with safe sport policies, liase with independant third party to address, investigate and adjudicate complaints according to best practices in sport and report any violations to the appropriate internal or external authorities.
  Maintain accurate records of training, incident reports, and other relevant documentation.
  Develop action plans to address incidents and prevent future occurrences
 
 
  Engagement and Advocacy
 
  Promote a culture of safety, respect, and inclusion within RVS.
  Engage with the broader campus community to raise awareness about safe sport initiatives and resources.
  Collect student-athlete feedback throughout and at the conclusion of the year and assist with process for exit interviews of graduating student-athletes or those leaving programs before graduation.
  Serve as a confidential resource for student-athletes and staff to report concerns or incidents of negative behaviours, including abuse, harassment,or misconduct.
  Provide guidance and support to individuals affected by safe sport issues, ensuring access to appropriate resources and services
  Conduct and recommend changes to the Dispute Resolution Policy as required.
 
  Education and Training
 
  Design mandatory safe sport training programs for coaches, staff, and student-athletes, staying abreast of key issues in sport nationally and at the university levels
  Conduct annual workshops and seminars on relevant topics related to safe sport and equity, diversity and inclusion.
  Ensure compliance with league and conference training policies;
 
 
  What you will bring:
 
  University degree, preferably a graduate degree, in Sport Science or Sports Management or another combination of training and experience deemed equivalent.
  A minimum of 5 years of relevant experience for the job.
  Experience working in Safe Sport and EDI management, and Alternate Dispute Resolution process (ADR).
 
 
  Key Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa:  Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.  The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.  Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.  If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
 
 Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.


University of Ottawa

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