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Administrative Assistant

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Golin

Mar 24

Applications are closed

  • Internship
    Full-time
    Off-cycle Internship
  • Business, Operations & Strategy
  • $40K - $55K
  • New York City

Requirements

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
  • Proficiency in time entry systems, such as Fiori is preferred
  • Hands on experience with office machines (e.g. scanners and printers)
  • Familiarity with email scheduling tools, outlook mail calendar
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Expertise with Outlook, PowerPoint, Word, Excel and other Microsoft Office programs required
  • Strong attention to detail, following through on projects and the ability to prioritize and handle multiple tasks
  • Adhoc admin projects

Responsibilities

  • Manage office calendar for client meetings and VIP visitors
  • Send daily news email to staff
  • Maintain office wide aliases, contact list, org charts, handy guide, etc.
  • Coordinate travel, time-sheets and expense reports for senior staff
  • Coordinate meetings, including beverage/food, catering, staff meeting needs, printed materials, etc.
  • Coordinate with Finance on the below:
  • Assist with new hire prep (welcome email, gift, ship branded swag)
  • Vendor invoicing
  • Process office invoices in a timely manner, open up POs
  • Order office supplies
  • Manage Monthly Corporate Account Reconciliation Reports for the purchases made on the American Express BCA & CMC Card
  • Maintain list of monetary gifts to employees (Amex cards, etc.) for quarterly Taxable Fringe Benefits Report
  • Handle subscriptions
  • Maintain/Purchase branded merchandise

Golin

We are a global public relations agency that helps companies create change that matters. #goallin

Marketing & Advertising
Industry
1001-5000
Employees
1956
Founded Year

Mission & Purpose

We are a global public relations agency that helps companies create change that matters. Our people help us do the best work of our lives for our clients. Work that earns attention and showcases the power of collaboration. Golin was proudly named in PRWeek US' 2024 Agency of the Year, 2022 Best Places to Work, PRWeek’s Global Agency of the Year in 2021, 2020 and 2019, PRovoke Media’s 2021 North American Large Agency of the Year and listed to the Chicago Tribune’s Top Workplaces in 2021.