Logo of Huzzle

Internship

Administrative Assistant

Logo of Golin

Golin

‚ÄĘ

19d ago

ūüöÄ Off-cycle Internship

New York

ūü§Ď $40K - $55K

AI generated summary

  • You need proven administrative experience, MS Office proficiency, time management skills, and strong communication abilities for this fast-paced job at Golin.
  • You will manage office calendar, send daily news emails, coordinate travel/expenses, meetings, office supplies, invoices, new hires, vendor invoicing, and handle subscriptions/branded merchandise at this role.

Off-cycle Internship

Business, Operations & Strategy‚ÄĘNew York

Description

  • Golin New York is looking for an Administrative Assistant to join our team! 
  • Golin New York is looking for an Administrative Assistant. This is a fast-paced, multi-faceted environment and we are looking for someone with outstanding interpersonal skills who multitasks well and can manage people and priorities in a group environment. This person not only acts as an assistant to the multiple executives they support, but will also be responsible for providing various administrative tasks for the team as well as be the to-go-to person.

Requirements

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
  • Proficiency in time entry systems, such as Fiori is preferred
  • Hands on experience with office machines (e.g. scanners and printers)
  • Familiarity with email scheduling tools, outlook mail calendar
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Expertise with Outlook, PowerPoint, Word, Excel and other Microsoft Office programs required
  • Strong attention to detail, following through on projects and the ability to prioritize and handle multiple tasks
  • Adhoc admin projects

Area of Responsibilities

Business, Operations & Strategy

Responsibilities

  • Manage office calendar for client meetings and VIP visitors
  • Send daily news email to staff
  • Maintain office wide aliases, contact list, org charts, handy guide, etc.
  • Coordinate travel, time-sheets and expense reports for senior staff
  • Coordinate meetings, including beverage/food, catering, staff meeting needs, printed materials, etc.
  • Coordinate with Finance on the below:
  • Assist with new hire prep (welcome email, gift, ship branded swag)
  • Vendor invoicing
  • Process office invoices in a timely manner, open up POs
  • Order office supplies
  • Manage Monthly Corporate Account Reconciliation Reports for the purchases made on the American Express BCA & CMC Card
  • Maintain list of monetary gifts to employees (Amex cards, etc.) for quarterly Taxable Fringe Benefits Report
  • Handle subscriptions
  • Maintain/Purchase branded merchandise

Details

Work type

Full time

Work mode

office

Location

New York

Salary

40000 - 55000 USD