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Administrative Associate - Level I - General Management

  • Internship
    Full-time
    Off-cycle Internship
  • Customer Relations
    People, HR & Administration
  • Pune

AI generated summary

  • You need a high school diploma or equivalent; minimal or no work experience is required.
  • You will manage calls, transcribe documents, coordinate meetings, schedule appointments, use office equipment, and perform various administrative tasks to ensure smooth operations.

Requirements

  • High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
  • Minimal or no work experience required.

Responsibilities

  • Answers telephones, screens calls and takes messages so callers/visitors are dealt with promptly, courteously and accurately.
  • Transcribes, types, formats and proof reads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
  • Coordinates internal and external meetings. This may include scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.
  • Manages the appointments and schedules of staff in the unit.
  • Uses office equipment such as photocopiers, faxes and printers.
  • Performs other administrative tasks according to established guidelines and procedures so these activities are completed accurately and on time. Activities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory.

FAQs

What is the primary purpose of the Administrative Associate - Level I role?

The primary purpose of this role is to provide administrative support to three CC04 leaders in the Corporate team, ensuring efficient management of communications, scheduling, and document preparation.

Is prior work experience required for this position?

No, minimal or no work experience is required for this role.

What educational qualifications are needed for this job?

A high school diploma or a certificate of completion of secondary education or equivalent experience is required to meet applicable regulations.

What types of tasks will I be expected to perform in this role?

Tasks include answering phones, transcribing and formatting documents, coordinating meetings, managing schedules, and performing other administrative duties such as mail distribution and inventory management.

Can you describe the working environment for this position?

This position is categorized as hybrid, which means employees will work both in the office and remotely.

What are some key competencies required for this role?

Key competencies include being action-oriented, effective communication, customer focus, accountability, planning and alignment, data analytics, data communication and visualization, and valuing differences.

Will I have to manage travel arrangements for meetings?

Yes, managing travel arrangements for attendees is part of coordinating internal and external meetings.

What software skills are necessary for this position?

Proficiency in word processing, presentation, graphics, and spreadsheet software is required for tasks such as document preparation and data visualization.

Are there any additional responsibilities expected in this role?

Yes, other administrative tasks may be performed according to established guidelines and procedures, ensuring accuracy and timeliness.

Is there an opportunity for growth in this position?

While the role is entry-level, it may provide opportunities for growth within the organization as you gain experience and develop skills.

Automotive
Industry
10,001+
Employees
1919
Founded Year

Mission & Purpose

At Cummins, we empower everyone to grow their careers through meaningful work, building inclusive and equitable teams, coaching, development and opportunities to make a difference. Across our entire organization, you'll find engineers, developers, and technicians who are innovating, designing, testing, and building. You'll also find accountants, marketers, as well as manufacturing, quality and supply chain specialists who are working with technology that's just as innovative and advanced. From your first day at Cummins, we’re focused on understanding your talents, current skills and future goals – and creating a plan to get you there. Your journey begins with planning your development and connecting to diverse experiences designed to spur innovation. From our internships to our senior leadership roles, we attract, hire and reward the best and brightest from around the world and look to them for new ideas and fresh perspectives.