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Business Coordinator, Insurance, Winter 2025 (Co-op/Internship) - 4 Months

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BMO

11d ago

  • Internship
    Full-time
    Placement Program
  • People, HR & Administration
    Banking & Finance
  • Quick Apply

AI generated summary

  • You should have 2-3 years of relevant experience, a certificate in Office Administration is desirable, and strong communication, organization, and analytical skills.
  • You will support office operations, coordinate tasks, manage schedules, maintain records, assist with budgets, handle inquiries, and facilitate communication while ensuring adherence to policies.

Requirements

  • Typically between 2 - 3 years of relevant experience and/or certification in related field of study desirable or an equivalent combination of education and experience. However, as part of the BMO campus program, we are looking for motivated University and College students with a strong desire to learn.
  • Certificate in Office Administration is desirable.
  • Strong knowledge and understanding of the business unit’s key products and services, processes, and controls.
  • Good understanding of the business unit’s risk and regulatory requirements.
  • Good knowledge of office equipment used by the business unit, such as photocopiers and printers.
  • Solid knowledge and understanding of routine procedures and/or processes of the work team.
  • Strong experience with transactional documentation types, workflow priorities, and deadlines of processing areas that interact with the business unit.
  • Specialized knowledge.
  • Verbal & written communication skills - Good.
  • Organization skills - Good.
  • Collaboration & team skills - Good.
  • Analytical and problem solving skills - Good.

Responsibilities

  • Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.
  • Supports change management of varying scope and type; tasks typically focused on execution and sustainment activities. Coordinates and schedules work, forecasts resource requirements, monitors work quality, trains staff, and researches and resolves problems. Provides verbal feedback to team members and input to performance appraisals. Assigns tasks within guidelines provided by the manager. Monitors working behaviour and adherence to guidelines. Takes immediate action to address serious infractions of policies or regulations. Compiles, copies, sorts, and files records of office activities and business transactions. Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation. Creates, maintains, and enters information into databases. Prepares funding approval requests for department projects. Tracks, verifies, and processes department budget and capital expenditure invoices. Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements. Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution). Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt. Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls. Books travel arrangements and prepares itineraries for management. Answers central phone lines, responds to and resolves or escalates inquiries for resolution. Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails, and policies and procedures) and dispatching outgoing communication. Processes modifications and updates to departmental procedures for manager’s approval, ensuring new information and procedures are provided to the team. Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime, sick, and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability. Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed.

FAQs

What is the location of the Business Coordinator, Insurance co-op/internship role?

The role is located at 250 Yonge Street, Toronto, Ontario, M5B 2L7.

What is the duration of the internship?

The internship is for a period of 4 months during Winter 2025.

What qualifications are needed to apply for this internship?

Applicants should be current students enrolled in an academic program and returning to their studies. Ideally, candidates will have 2-3 years of relevant experience or certification in a related field, although motivated University and College students with a strong desire to learn are also encouraged to apply.

Is there a specific salary range for this co-op/internship?

Yes, the salary range for this position is between $37,500.00 and $69,500.00, depending on factors such as location, skills, experience, education, and qualifications.

What kind of support programs does BMO offer to co-op/intern students?

BMO offers various support programs including the Women in Technology Mentorship Program, BMO First Friend peer assignment, BMO Social Squad student-led activities, and access to the BMO Academy corporate learning platform, among others.

Are there any benefits associated with this internship?

While this is a co-op/internship position, BMO’s total compensation package may vary based on the pay type and can include performance-based incentives, discretionary bonuses, and other perks such as health insurance and retirement savings plans.

How do I apply for this internship?

To apply, you need to submit your cover letter, resume, and an unofficial copy of your academic transcript.

Can I apply if I have recently graduated?

No, only students currently enrolled in an academic program and returning to their studies are eligible for this co-op/internship opportunity. Recently graduated students are encouraged to apply for BMO's New Grad opportunities instead.

Does BMO have a diversity and inclusion policy?

Yes, BMO is committed to an inclusive, equitable, and accessible workplace, valuing and learning from each other’s differences.

Will training and support be provided during the internship?

Yes, BMO ensures that interns receive in-depth training, coaching, and manager support, as well as opportunities for network-building.

BMO

Finance
Industry
10,001+
Employees
1817
Founded Year

Mission & Purpose

At BMO, banking is our personal commitment to helping people at every stage of their financial lives. The truth is, people’s needs change: so we change too. But we never change who we are. Which means we’ll never waiver from providing our customers the best possible banking experience in the industry. Our incredible team of over 46,000 people is just the tip of the iceberg. You should get to know us. We’re here to help.