Career Management Assistant

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lunaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.

Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.

CAREER MANAGEMENT ASSISTANT (CONCIERGE)

Department Overview

The Ivey Career Management department facilitates access to Ivey students and the alumni network to help our corporate partners fill vacancies within their organizations. Ivey Career Management helps connect students and employers in a meaningful way through providing them with access to Ivey students through various on-campus recruiting activities. The Corporate Recruiting Team at Ivey works closely with our recruiting partners to advise them on their campus recruiting strategies and developing their campus brand. The Operations team helps to support the Corporate Recruiting Managers and our corporate partners by managing the logistics of their campus recruiting activities.

The Career Management Assistant role works closely with the Operations and Corporate Recruiting team to ensure a smooth and successful recruiting experience for all involved – both Ivey students and our corporate partners. The role will consist of both virtual and in-person elements.

Key Responsibilities

• Preparing for corporate engagement events and interviews for recruiters both virtually and in-person

  • Hang signage, provide water bottles, ensure wi-fi details are available, etc. Review the facilities request and ensure that the caretakers have set up the room as requested by the firm. Set technology up accordingly for the firms.

  • Ensuring Zoom meeting links are set up properly (i.e. hosts, break-out rooms, etc.)

• Greeting alumni and recruiters both virtually and in-person

  • Welcome corporate partners at the entrance to the building, provide them with relevant information and escort them to their assigned rooms. Ensure they have everything they need for their corporate engagement event or interviews and assist with connecting their laptop to the projector (if needed).

  • Welcome corporate partners to virtual events and ensure they set up for their sessions to run smoothly. For those sessions hosted on an Ivey platform, will assist corporate partner throughout the session as needed (i.e. managing chat feature, managing raised hands, etc.)

• Attendance at Corporate Engagement Events

  • Take attendance at the corporate engagement event via your phone and on the manual attendance sheet. Reconcile attendance within the Career Management platform, and save a copy of the attendance so that it can be provided to the firm.

  • Attend virtual sessions, view participant list and track students in attendance. Update event attendance in Career Management internal system, and save a copy of the attendance so that it can be provided to the firm.

• Provide additional support to the operations team and assist in preparing for recruiting activities.

• Other duties/ad hoc projects as assigned

Qualifications:

• Strong customer service skills

• Professional presence

• Technologically inclined - able to work the software and projection equipment (will train)

• Strong interpersonal skills

• Commitment to excellence in all tasks

• Leadership presence

• Strong attention to and enthusiasm for detail

• Ability to take initiative

• Able to problem solve/troubleshoot and confidently make decisions in immediate, ambiguous situations

• Independent worker able to multitask and manage changing priorities rapidly

• Demonstrated effectiveness in working in a team environment

• Flexible in tasks, willing to pitch in and contribute where needed

• Technologically inclined- able to work the software and projection equipment (will train)

• Flexibility and ability to work various hours

Anticipated Shifts

Many evening shifts – must have availability between 2:30pm – 8:00pm at least 2-3 week nights.

The scheduled shifts will differ from week to week depending on recruiting activity scheduled. During the training session, you will be provided with a calendar noting the available shifts for each week.

Term: August 19th, 2024 – March 31st, 2025

Please note that there will be no scheduled shifts in December due to limited recruiting activities.

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.