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Executive Assistant Apprentice

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Ecolab

1mo ago

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
  • Milan

AI generated summary

  • You need a bachelor’s or master’s degree, C1/C2 English fluency, advanced MS Office skills, strong organizational and interpersonal abilities, attention to detail, and adaptability in fast-paced settings.
  • You will coordinate travel, track expenses, prepare presentations, organize meetings, maintain documentation, prioritize tasks, plan events, solve challenges, and manage internal communications.

Requirements

  • Bachelor or Masters degree
  • Fluency in English: Proficiency at C1/C2 level, both written and spoken.
  • Technical Proficiency: Advanced skills in the MS Office Suite and digital collaboration tools.
  • Organizational Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Interpersonal Skills: Professional demeanor and exceptional communication skills, with the ability to build trust and interact confidently with high-profile individuals.
  • Attention to Detail: High degree of accuracy in all tasks,
  • Problem-Solving Mindset: Anticipates needs and proactively addresses issues with a solutions-oriented approach.
  • Adaptability: Demonstrated ability to manage multiple priorities in a fast-paced environment.

Responsibilities

  • Serve as a trusted partner to the Executives and Leadership Team,
  • Coordinate and manage complex business travel arrangements,
  • Track expenses, process invoices, and ensure accuracy in financial documentation.
  • Prepare presentations and assist in the organization of internal and external meetings.
  • Maintain and organize documentation, ensuring accuracy and confidentiality.
  • Organize and prioritize executive tasks to ensure timely completion of deadlines.
  • Plan and execute impactful Leadership Team events.
  • Proactively identify and solve challenges to enhance organizational efficiency.
  • Manage internal communications, including drafting organizational announcements.

FAQs

What is the role of an Executive Assistant Apprentice?

The Executive Assistant Apprentice provides dedicated support to Executives and the Leadership Team, coordinating tasks, managing travel arrangements, and assisting with key projects in a fast-paced professional environment.

What qualifications are required for this position?

A Bachelor's or Master's degree, fluency in English at a C1/C2 level, advanced skills in the MS Office Suite, and strong organizational and communication skills are required.

Is prior experience necessary for this apprenticeship?

While previous experience supporting senior executives is a nice-to-have, it is not strictly required for this apprenticeship.

What skills are considered a plus for this role?

Familiarity with tools like Concur for expense and travel management and experience in supporting senior executives in large, complex organizations are considered additional advantages.

Will I have opportunities for professional development in this role?

Yes, this apprenticeship offers hands-on experience, skill development, and opportunities to grow your professional network while making a meaningful impact within the organization.

How does Ecolab support diversity and inclusion?

Ecolab is committed to fair and equal treatment of associates and applicants, promoting a diverse and inclusive workplace where all individuals can grow and achieve their best.

What are some of the key responsibilities of this role?

Key responsibilities include managing travel arrangements, tracking expenses, preparing presentations, organizing meetings, and enhancing organizational efficiency.

What kind of environment will I be working in?

You will be working in a fast-paced, professional environment alongside a dynamic leadership team, providing extensive support across various executive tasks.

Are there specific software skills I should have?

Yes, advanced skills in the MS Office Suite and familiarity with digital collaboration tools are essential for this role.

Will I be expected to manage internal communications?

Yes, managing internal communications, including drafting organizational announcements, is a part of the responsibilities for this position.

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Ecolab

Engineering & Construction
Industry
10,001+
Employees
2
Founded Year

Mission & Purpose

Ecolab is a global leader in water, hygiene, and energy technologies and services. The company's mission is to help make the world cleaner, safer, and healthier by providing innovative solutions that protect people and vital resources. Ecolab works with businesses in various industries to optimise water and energy use, maintain clean and safe environments, and improve operational efficiencies, ultimately aiming to enhance sustainability and ensure well-being globally.