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HR Operations Administrator - Internship



11d ago

  • Internship
    Off-cycle Internship
  • People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You must have HR admin experience, strong communication skills, proficiency in Workday, organizational ability, attention to detail, and be proactive & curious. CIPD qualification or study towards it is a plus.
  • You will ensure accurate onboarding, contracts, and HR paperwork for new hires at Kering brands. Manage e-files, handle terminations, and provide excellent customer service. Assist with audits, reports, and ad-hoc projects as needed.


  • Experience in HR administration across the employee life cycle
  • Strong interpersonal, communication (written and verbal) and presentation skills
  • Excellent customer service standards
  • Experience of Workday highly desirable
  • Organised and able to prioritise, with excellent accuracy and attention to detail
  • Able to work well under pressure and towards tight deadlines
  • Proactive and curious - ability to identify improvements in processes or activities
  • CIPD qualified, or studying towards


  • Ensure excellent accuracy, efficiency and service with the Brands
  • Review hires in the HR system (Workday) and ensuring alignment with Brand information and benefit guidelines
  • Draft and send contracts adhering to the correct Brand and job type, ensuring alignment to Workday data accuracy
  • Collate and send all relevant “Kering First Week” onboarding documents and track receipt of returned signed documentation
  • Liaise with payroll to ensure all new hires are completed prior to payroll deadlines
  • Create electronic personnel files (e-files) and manage the ongoing storage and archiving of appropriate documentation
  • Draft and send contractual change letters/documentation in line with legislative requirements
  • Issue probation pass letters for all Brands
  • Complete termination process in WD ensuring the data matches resignation letters/termination letters in e-files
  • Prepare and send leaver documentation
  • Ensure all hires provide valid Right to Work documents prior to being issued contractual documentation
  • Provide accurate employment reference letters
  • Respond to queries via the ticketing system (Kering Connect) within the SLA’s
  • Demonstrate exemplary customer service at all times
  • Support HR Operations Manager with any audit information requests
  • Maintain HRSS Process Guides to ensure consistence adherence to procedures among all team members
  • Produce ad-hoc reports and analyse the data when requested
  • Produce monthly reports regarding FTC expiry dates and visa end dates and take necessary action in the absence of Senior HR Operations Assistant
  • Support with ad-hoc local and global projects


What are the key responsibilities of the HR Operations Administrator - Internship role?

The key responsibilities include overseeing all operational HR activities for the luxury brands within Kering UK, providing support and advice across all HR operational disciplines, and working closely with brand head offices, HR, and management teams.

What team will the HR Operations Administrator - Internship role be a part of?

The role will be a member of the Kering HRSS team, working closely with the luxury brands within Kering UK.

What level of experience is required for the HR Operations Administrator - Internship role?

This role is an internship position, so no prior experience is required. However, a strong interest in HR operations and a willingness to learn is essential.

Will the HR Operations Administrator - Internship role involve interacting with brand head offices and management teams?

Yes, the role requires working closely with all the brand head offices, HR, and management teams to provide support and advice on HR operational matters.

What skills are important for success in the HR Operations Administrator - Internship role?

Important skills for this role include strong communication, organizational skills, attention to detail, ability to work well in a team, and willingness to learn and adapt in a fast-paced environment.

Retail Luxury Goods and Jewelry

Retail & Consumer Goods
Founded Year

Mission & Purpose

Kering is a global luxury group based in the UK that operates a portfolio of iconic luxury fashion, accessories, and lifestyle brands. Their ultimate mission is to empower imagination and creativity while fostering sustainable and responsible growth within the luxury industry. Kering's purpose revolves around promoting innovation, craftsmanship, and artistic expression in the world of fashion and luxury goods, while also driving positive change in terms of environmental and social sustainability. Through their brands, Kering aims to offer exceptional products and experiences while leading the way towards more ethical and sustainable practices in the luxury sector.