Logo of Huzzle

Home

Matches

Explore

Manage

Human Resources Assistant

image

ZS

17d ago

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago

AI generated summary

  • You need a high school diploma (college preferred), prior administrative or recruiting experience, MS Office proficiency, strong communication skills, and a proactive, detail-oriented approach.
  • You will manage interview scheduling, coordinate events, communicate with candidates, maintain data, liaise with stakeholders, enhance recruiter productivity, and assist with HR projects.

Requirements

  • High school diploma required, college degree preferred;
  • Prior work experience as an Administrative Assistant or Recruiting scheduling/coordinating experience preferred;
  • Training, education or experience relevant to the role;
  • Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
  • Excellent oral and written communication skills;
  • Professional telephone and interpersonal demeanor
  • Attention to detail, dependability/punctuality;
  • Ability to maintain confidential information, with ability to exercise good judgment and discretion;
  • Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
  • Experience working both independently and with a team in a demanding environment;

Responsibilities

  • Interview Scheduling & Coordination – Manage complex interview schedules, including coordinating availability across candidates, hiring managers, and interview panels. Ensure a seamless experience by sending confirmations, calendar invites, and follow-up emails.
  • Event Logistics & Support – Assist in planning and executing talent acquisition events, such as career fairs, networking sessions, and on-site interview days. Handle event logistics, including venue setup, materials preparation, catering coordination, travel arrangement and candidate check-ins.
  • Candidate Communication & Support – Act as a point of contact for candidates, providing timely updates, interview details, and answering logistical questions. Ensure a smooth and positive candidate experience.
  • Systems & Data Management – Maintain accurate records in ZS’ proprietary Applicant Tracking System (ATS), update interview feedback, and store the documents at appropriate locations.
  • Stakeholder Coordination – Liaise with recruiters, hiring managers, vendor partners and external candidates to ensure efficient execution of talent acquisition processes. Proactively address any scheduling conflicts or last-minute changes.
  • Increasing Recruiters’ work productivity - Screening calls, interacting with candidates, editing presentations and documents.
  • Completing administrative processes - Filing, expense reports, preparing purchase orders, and ordering supplies.
  • Assist with miscellaneous HR projects;

FAQs

What are the primary responsibilities of a Human Resources Assistant at ZS?

The primary responsibilities include managing interview scheduling, coordinating talent acquisition events, providing candidate communication and support, maintaining systems and data management, and assisting with HR projects as needed.

What qualifications are required for this position?

A high school diploma is required, with a college degree preferred. Prior experience as an Administrative Assistant or in recruiting scheduling is also preferred.

What skills are important for a successful Human Resources Assistant?

Important skills include excellent oral and written communication, strong attention to detail, dependability, ability to maintain confidentiality, proficiency in MS Office, and the capability to manage various tasks in a fast-paced environment.

Are there opportunities for career development at ZS?

Yes, ZS offers robust skills development programs, multiple career progression options, and pathways for internal mobility to empower individual growth and development.

Is travel required for this position?

Yes, travel is a requirement for client-facing roles, as business needs for projects and clients take priority.

Do you offer support for diversity and inclusion?

Yes, ZS is committed to building a diverse and inclusive workplace, where all employees are encouraged to bring their passions and identities to work.

How does ZS support work-life balance?

ZS provides a flexible work environment, allowing employees to combine remote work with on-site presence at clients and ZS offices, fostering collaboration and innovation.

Is prior experience in talent acquisition necessary for this role?

While prior experience in recruiting scheduling is preferred, ZS values eagerness to learn and may consider candidates with relevant training or education instead.

What is the application process for this role?

Candidates must complete an online application and provide a full set of transcripts (official or unofficial) to be considered for the position.

Are agency submissions accepted for this job opening?

No, agency calls are not accepted for this position.

image

ZS

Impact where it matters

Consulting
Industry
10,001+
Employees
1983
Founded Year

Mission & Purpose

ZS is the place where ambitions are welcomed and where passion changes lives. As a management consulting and technology firm focused on transforming healthcare and beyond, we invite you to grow with our global team of bright minds. At ZS, we believe that making an impact demands a different approach; and that’s why here your ideas elevate actions, and here you’ll have the freedom to define your own path and pursue cutting-edge work. Join us and work side-by-side with like-minded people who rise in care of humanity’s greatest challenges to define what’s next.