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Project Administration Intern (Available June 2025)

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Arup

10d ago

  • Internship
    Full-time
    Summer Internship
  • Customer Relations
    Business, Operations & Strategy
  • Los Angeles

AI generated summary

  • You must have a high school diploma, be pursuing a related degree, know MS Office, possess strong communication skills, and be proactive, detail-oriented, and able to work independently or in a team.
  • You will manage document control, process RFIs, assist with reports, support bids, enter CRM data, attend meetings, analyze data, and provide invoice support as needed.

Requirements

  • High school diploma or equivalent; must be pursuing an Associate’s or Bachelor’s degree. Pursuing Business Administration, Project Management courses/degree or related field is preferred.
  • Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)
  • Experience with Adobe Suite or InDesign preferred
  • Excellent verbal and written communication skills
  • Ability to perform in a team-oriented environment
  • Energetic and eager to tackle new projects and ideas
  • Good attention to detail and organizational skills
  • The ability to handle confidential assignments with tact and diplomacy
  • The ability to work in a deadline-driven environment
  • Proactive, self-motivated with excellent interpersonal skills
  • Ability to work independently or as a team member while maintaining focus and productivity
  • Excellent time management skills and discipline to work remotely
  • Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role

Responsibilities

  • - Learning and complying with our defined document control systems and procedures
  • - Processing project RFIs and Submittals
  • - Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
  • - Assisting with bid support tasks
  • - Client Relationship Manager (CRM) data entry
  • - Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
  • - Conducting research, collecting, and analyzing data to prepare reports and documents
  • - Invoice support as needed
  • - Performs other duties as required

FAQs

What type of degree is preferred for the Project Administration Intern position?

Pursuing a degree in Business Administration, Project Management, or a related field is preferred.

Are there specific software skills required for this internship?

Yes, knowledge of MS Office Suite applications and other standard applications/software programs is required. Experience with Adobe Suite or InDesign is preferred.

What are the primary responsibilities of the Project Administration Intern?

The primary responsibilities include document control, processing project RFIs and Submittals, preparing and submitting reports, assisting with bid support tasks, CRM data entry, attending project meetings, conducting research, and providing invoice support as needed.

Is there an age limit to apply for this internship?

No, there is no specified age limit, but candidates must meet the legal requirements to apply for the position.

Will I be compensated for this internship?

Yes, the base salary hiring range for this position in Los Angeles is $23.50 to $35 per hour, depending on experience, educational background, and skill level.

Does Arup promote diversity and inclusion?

Yes, Arup actively promotes and nurtures a diverse and inclusive workforce, welcoming applications from individuals of all backgrounds.

What is the work environment like at Arup?

Arup fosters a collaborative, inclusive, and diverse work environment where individuality is encouraged to thrive.

How will I be evaluated during the hiring process?

Candidates will be evaluated on a rolling basis, and those who progress will be invited to complete a Pre-recorded Video Interview.

What benefits does Arup offer to its employees?

In addition to competitive pay, Arup offers benefits that support health and wellbeing, learning opportunities, and the chance to have an impact through meaningful work.

Is prior work experience required for this internship?

While prior work experience is not explicitly required, relevant skills and the ability to perform in a team-oriented environment are important.

Arup

We shape a better world

Consulting
Industry
10,001+
Employees
1946
Founded Year

Mission & Purpose

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.

Culture & Values

  • Quality of work

    Ove Arup was always clear: money is not our main aim, it’s quality that comes first. There are many ways to define ‘quality’ but whatever we do, we aim to produce the most thoughtful, creative and sustainable solutions – for our clients and the communities we work in.

  • Total architecture

    Our spirit is collaborative. Working life at Arup is never about titles, we listen in order to create and learn. ‘Total architecture’ simply means bringing everyone together, to benefit from their experience and insights. It also means we constantly evolve, adopting new disciplines, new people, and new ideas.

  • Humane organisation

    Ove Arup’s goal was that we should always remain a humane and friendly organisation, however large we became. You’ll find people at all levels of seniority are willing to help, discuss or share their experience. A humane organisation is also one focused on working hard to improve the lives of people our work touches.

  • Straight and honourable dealings

    Innovative and inspiring work is always built on trust. That’s why we expect the highest moral standards from our people – work of quality cannot be achieved any other way. A shared commitment to our values is how we produce great work for our clients, with enduring value for the communities around us.

  • Social usefulness

    Having a greater purpose than financial gain was how Ove always believed Arup’s work could remain inspiring. Today, social usefulness means many things for us, from pushing designs to be as sustainable and inclusive as possible, to our people’s commitment to community engagement.

  • Reasonable prosperity

    Money might not have been Ove Arup’s main priority for the firm, but he recognised the value of rewarding talent and remaining a great employer. Today we offer competitive salaries and benefits, wherever in the world you work for us. And as a membership organisation, we share our profits with our people twice annually.