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Internship

Summer Training Administrative Intern (DEN)

🚀 Summer Internship

Denver

AI generated summary

  • You must have experience and expert knowledge of Microsoft Office, strong attention to detail and time management skills, excellent communication abilities, problem-solving skills, and a proactive, driven, and ambitious mentality for this entry-level administrative internship.
  • You will support summer training, office administration, new hire onboarding, building management, office equipment, cleaning, meeting setup, vendor coordination, tech support, expense reimbursements, and event planning.

Summer Internship

People, HR & AdministrationDenver

Description

  • The Summer Training Administrative Intern will be responsible for supporting the administrative initiatives of the office and assisting the training department with duties related to our Summer Class Training. The Summer Training Administrative Intern will work with the training department to build out the 2024 training program in LMS365, experience with SharePoint is a plus. The Summer Training Administrative Intern will support the office leadership team by performing data entry, completing special projects, scheduling appointments, managing calendars, supporting recruiting initiatives, and eloquently communicates information to clients and agents alike, and otherwise relieve office officials of clerical and administrative work. The Summer Training Administrative Intern will work collaboratively with the company’s training department, IT Department, Facilities Team, Market Leader, and Regional Recruiting Coordinators.

Requirements

  • Relative experience
  • Expert knowledge of Microsoft Office including but not limited to SharePoint, Word, Excel, OneNote, and Outlook
  • Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
  • Excellent interpersonal and communication skills
  • Exceptional problem-solving skills
  • Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
  • Additional Requirements:
  • The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm.

Education requirements

Currently Studying

Area of Responsibilities

People, HR & Administration

Responsibilities

  • Summer Class Training & Support:
  • Act as the office point of contact for Matthews Summer Class Training Program and assist the Training and Recruiting Team ad hoc
  • Work in LMS365/SharePoint to prepare the 2024 training program
  • Preparing first day collateral
  • Communicate updates to Summer Class Trainees
  • Organize mixers and activities
  • Ordering catering and setting up for Summer Training Events
  • Prepare conference room for live trainings and herd summer class
  • Special projects assigned by the training team
  • Office Administration:
  • Ordering, stocking, inventory, and expense report of office supplies
  • Costco, Amazon, etc.
  • Coffee supplies stocking (daily)
  • Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process:
  • Computer set up, phones etc.
  • Welcome packets and New Hire collateral
  • Building and office card access
  • Updating seating chart in Box and in Atlas
  • Workstation setup as needed
  • Clean out agent cube if terminated
  • Liaison between building management and MREIS
  • Handle on-site building requests:
  • Restocking public restroom, light not working, A/C issues, etc.
  • Required emergency course education
  • Parking validations
  • Office equipment management:
  • Reload and troubleshoot Pitney Bowes system
  • Printer supplies (toner and paper) and stocking (daily)
  • Printer troubleshooting and handle troubleshooting with vendor
  • Mail pickup and delivery (daily)
  • Cleaning up office:
  • Keeping organized and presentable (daily)
  • Clean refrigerator (weekly)
  • Setup conference room for conference calls and meetings
  • Monday morning meeting
  • Setup live trainings
  • Stocking collateral and water for meetings
  • Setting up recruiting presentations
  • Coordinating with vendors for miscellaneous office tasks
  • Assisting agents with basic technology needs
  • Expense reimbursements
  • Coordinating internal office events
  • Market Leader Administrative Support:
  • Office competition support
  • Recruiting administrative support
  • Miscellaneous tasks

Details

Work type

Full time

Work mode

office

Location

Denver