Summer Training Administrative Intern (FTL)

Matthews Real Estate Investment Services™

2mo ago

Applications are closed

Internship
Full-time
Summer Internship
People, HR & Administration
Fort Lauderdale

Requirements

Relative experience
Expert knowledge of Microsoft Office including but not limited to SharePoint, Word, Excel, OneNote, and Outlook
Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
Excellent interpersonal and communication skills
Exceptional problem-solving skills
Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
Additional Requirements:
The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm

Responsibilities

Summer Class Training & Support:
Act as the office point of contact for Matthews Summer Class Training Program and assist the Training and Recruiting Team ad hoc
Work in LMS365/SharePoint to prepare the 2024 training program
Preparing first day collateral
Communicate updates to Summer Class Trainees
Organize mixers and activities
Ordering catering and setting up for Summer Training Events
Prepare conference room for live trainings and herd summer class
Special projects assigned by the training team
Office Administration:
Ordering, stocking, inventory, and expense report of office supplies
Costco, Amazon, etc.
Coffee supplies stocking (daily)
Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
Computer set up, phones etc.
Welcome packets and New Hire collateral
Building and office card access:
Updating seating chart in Box and in Atlas
Workstation setup as needed
Clean out agent cube if terminated
Liaison between building management and MREIS
Handle on-site building requests
Restocking public restroom, light not working, A/C issues, etc.
Required emergency course education
Parking validations
Office equipment management:
Reload and troubleshoot Pitney Bowes system
Printer supplies (toner and paper) and stocking (daily)
Printer troubleshooting and handle troubleshooting with vendor
Mail pickup and delivery (daily)
Cleaning up office:
Keeping organized and presentable (daily)
Clean refrigerator (weekly)
Setup conference room for conference calls and meetings:
Monday morning meeting
Setup live trainings
Stocking collateral and water for meetings
Setting up recruiting presentations
Coordinating with vendors for miscellaneous office tasks
Assisting agents with basic technology needs
Expense reimbursements
Coordinating internal office events
Market Leader Administrative Support:
Office competition support
Recruiting administrative support
Miscellaneous tasks

Matthews Real Estate Investment Services™

The Nation's Fastest-Growing Commercial Real Estate Brokerage Firm.

Real Estate

Industry

501-1000

Employees

2015

Founded Year

Mission & Purpose

Matthews Real Estate Investment Services™, a commercial real estate investment services and technology firm, holds recognition as an industry leader in investment sales, leasing, and debt and structured finance. Matthews™ delivers superior results through the firm’s industry revered work ethic, unique culture, collaboration, and advanced technology. Since 2015, Matthews™ has experienced unprecedented growth adding over 600+ real estate professionals to serve clients. Founded in El Segundo, CA, and strategically positioned in 20+ offices across the United States, Matthews™ continues to expand into new markets. Matthews™ redefines what clients expect by accelerating the evolution of how the commercial real estate industry services clients through technology. By leveraging technology and industry-leading resources, Matthews™ is committed to growing and preserving client wealth and adding value to their investment strategy.