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2500000358 - Administrative Assistant

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Lakeridge Health

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • Oshawa

AI generated summary

  • You need an Office Administration diploma or equivalent experience, 2-3 years in admin roles, MS Office proficiency, 60 WPM typing, strong communication, and ability to handle multiple tasks.
  • You will manage calendars, coordinate meetings, prepare documents, handle inquiries, maintain files, process invoices, monitor inventory, and update contact lists.

Requirements

  • Graduate of an Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare environment;
  • Minimum of 2-3 years experience in an Administrative Assistant/Secretarial role, preferably in a health care setting;
  • Highly developed proficiency and demonstrated competence of Microsoft Word, Excel, Outlook, PowerPoint (tested);
  • Superior keyboarding skills 60 WPM (tested);
  • Outstanding attention to detail and results orientated;
  • Exceptional written and verbal communication skills;
  • Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
  • Proficiency transcribing and composing minutes with the ability to write clear, concise, and accurate minutes;
  • Proven ability to assess inquiries/problems and to exercise good judgement in responding to and/or referring the inquiry to a more appropriate individual; utilizing discretion;
  • Proven adherence to strict confidentiality;
  • Demonstrated ability to handle multiple tasks and competing priorities and deadlines with a strong focus in accuracy of work;
  • Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-pace office environment and meeting short timelines;
  • Ability to work independently and in a self-directed manner; and
  • Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy.

Responsibilities

  • Maintaining complex calendars with attention to commitments, priorities and details
  • Coordinating multiple meetings internally and externally
  • Preparing, formatting, and reviewing complex correspondence, memorandums, emails, reports, confidential reports, spreadsheets, and other documents
  • Preparing agendas and meeting packages, taking and transcribing meeting minutes
  • Handling a wide variety of inquiries via telephone and/or email; and ensuring deadlines are consistently met
  • You will be proficient in public and interdepartmental communications and promote and maintain a positive customer service approach as the first point of contact for all levels of management and staff, and the general public
  • Organize, modify, and maintain confidential electronic and paper files and maintain databases, process invoices through SAP and prepare expense reports and cheque requests
  • Monitor inventory and order office supplies
  • Maintain and update contact lists, organizational charts and update program information on OASIS, and other duties as assigned

FAQs

What are the primary responsibilities of the Administrative Assistant position?

The primary responsibilities include maintaining complex calendars, coordinating meetings, preparing and formatting various documents, handling inquiries, managing confidential files, processing invoices, monitoring inventory, and updating organizational information.

What qualifications are required for this role?

Candidates should have a graduate of an Office Administration Diploma program or significant related experience, preferably in healthcare, along with a minimum of 2-3 years in an Administrative Assistant role, proficiency in Microsoft Office, strong communication skills, and the ability to handle multiple tasks in a fast-paced environment.

What is the work schedule for this position?

The work schedule consists of regular full-time 8-hour shifts during the day; shifts are subject to change.

Where is the position located?

The position is located at Lakeridge Health Oshawa.

What is the salary range for this Administrative Assistant position?

The wage schedule for this position ranges from $28.120 to $38.240 per hour.

Is there a requirement for travel between sites?

Yes, the position may require possible travel between different sites as necessary.

Are there any specific computer skills required for this role?

Yes, candidates must demonstrate highly developed proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, and must have superior keyboarding skills of at least 60 WPM.

What is the policy regarding confidentiality for this position?

Candidates must demonstrate proven adherence to strict confidentiality in all aspects of their work.

Is there a requirement for a criminal background check?

Yes, successful external applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six months.

What steps does Lakeridge Health take to ensure an inclusive and diverse workplace?

Lakeridge Health is committed to fostering a respectful, inclusive, and accessible culture by welcoming applications from all qualified individuals and promoting a workforce that represents the diverse community they serve.

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Lakeridge Health

Lakeridge Health is a healthcare system serving communities in Durham Region and beyond. #OneSystemBestHealth

Science & Healthcare
Industry
5001-10,000
Employees
1998
Founded Year

Mission & Purpose

Lakeridge Health is a healthcare provider that operates multiple hospitals and medical facilities, offering a wide range of health services, including acute care, rehabilitation, mental health services, and cancer treatment. Their ultimate mission is to provide high-quality, patient-centred healthcare to the communities they serve. Lakeridge Health's purpose is to enhance the health and well-being of their patients by delivering compassionate, innovative, and accessible healthcare services, while continually striving for excellence in clinical practice and patient care.