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Academic Scheduling & Instructor Support Coordinator (6 Month Term)

Applications are closed

  • Job
    Junior & Mid Level
  • People, HR & Administration
  • Toronto


  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two years in an academic environment.
  • Experience using academic course scheduling software such as CLASS, Fusion and Infosilem.
  • Experience in supporting faculty and working in a student service environment.
  • Strong sense of professionalism and a high level of customer service delivery is essential.
  • Excellent verbal and written communication, interpersonal, and organizational skills.
  • Demonstrate tact, discretion and sensitivity when dealing with confidential matters.
  • Demonstrated decision-making skills in a fast-paced, dynamic environment.
  • Strong computer skills and aptitude in word processing, spreadsheets, database management and website maintenance.
  • Strong research and analytical skills, ability to understand and apply information, regulation and guidelines.
  • To be successful in this role you will be:
  • Communicator
  • Cooperative
  • Efficient
  • Multi-tasker
  • Organized
  • Problem solver
  • Tactful


  • Collecting and organizing course and/or room requirements for scheduling
  • Troubleshooting timetabling and/or room booking conflicts
  • Maintaining course information on student information systems
  • Preparing and disseminating examination timetables
  • Determining logistical details required for alternative arrangements to accommodate exam conflicts for students
  • Acting as the first point of contact for KPE undergraduate and graduate instructors for their administrative and logistical needs.
  • Keeping well-informed on University programs, policies and procedures
  • Liaising with academic units and stakeholders to support academic calendar production initiatives

Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.