Access and Privacy Specialist

University of Toronto

Sep 17

Applications are closed

Job
Full-time
Mid Level
Government & Politics
Legal
Toronto

Requirements

I. EDUCATION:
University degree or acceptable combination of education and relevant records/information management, access/privacy, and/or legal work experience. A graduate degree or a JD/LLB is an asset.
II. EXPERIENCE:
Three years of working with access and privacy legislation in Ontario and Canada, including FIPPA and related regulations and procedures, provincial policies and orders, as well as other statutes in a higher education or public sector setting. Understanding of the University’s organizational and governance structures, practices and policies is an asset. Experience working with data management and analytics is an asset. Project management experience is an asset.
III. SKILLS:
Strong knowledge and understanding of Ontario privacy legislation.
Familiarity with privacy legislation outside of Ontario.
Analytical and problem-solving skills.
Organizational skills.
Computer skills including intermediate to advanced skills working with spreadsheets.
Proficiency in Microsoft 365 suite and relevant applications (Word, Excel, Outlook, SharePoint, Teams, etc.).
Intermediate to advanced skill working with Adobe Pro software.
Advanced research skills.
Familiarity with records management principles and practices.
Ability to manage priorities/deadlines and maintain efficiency under significant and often protracted time pressure.
Knowledge of the institution's programs, functional divisions and record holdings.
Communications skills.
Negotiation/mediation skills.
Issues management.
The ability to deal with legislation in a fast-paced case-driven environment.
IV. OTHER:
Tact, diplomacy and discretion.
Understanding of privacy issues and sensitivities.
High level of discretion when handling extremely sensitive corporate or personal information.
Effective communication and presentation skills.
Ability to successfully evaluate and negotiate the complexities of competing interests and values.
Demonstrated initiative and ability to work both independently and within a team environment.

Responsibilities

- Supports the response and management of privacy matters
- Processes routine requests under the Freedom of Information and Protection of Privacy Act (FIPPA), including communicating with requesters, faculty, staff, and others as necessary
- Assists with appeals and investigations before the Information and Privacy Commissioner of Ontario (the IPC)
- Facilitates presentations
- Conducts training on relevant topics
- Participates in the advancement of projects
- Undertakes initiatives and daily activities within the FIPP Office

FAQs

What is the job title for this position?

The job title is Access and Privacy Specialist.

Where is the campus located for this position?

The campus is located at St. George in Downtown Toronto.

What office will the Access and Privacy Specialist be working with?

The Access and Privacy Specialist will be working with the Freedom of Information and Protection of Privacy (FIPP) Office within the Office of University Counsel.

What are the primary responsibilities of the Access and Privacy Specialist?

The primary responsibilities include supporting the response and management of privacy matters, processing routine requests under the FIPPA, assisting with appeals and investigations before the Information and Privacy Commissioner of Ontario, facilitating presentations, and conducting training on relevant topics.

What type of educational background is required for this position?

A university degree or an acceptable combination of education and relevant records/information management, access/privacy, and/or legal work experience is required. A graduate degree or a JD/LLB is considered an asset.

How many years of experience with access and privacy legislation is required?

A minimum of three years of experience working with access and privacy legislation in Ontario and Canada is required.

What skills are necessary for the Access and Privacy Specialist role?

Necessary skills include strong knowledge of Ontario privacy legislation, analytical and problem-solving skills, organizational skills, proficiency in Microsoft 365 and Adobe Pro, advanced research skills, and effective communication and negotiation skills.

What qualities are emphasized in the "Other" qualifications section?

Important qualities include tact, diplomacy, discretion, understanding of privacy issues, high level of discretion in handling sensitive information, initiative, and the ability to work both independently and within a team environment.

What is the closing date for applications?

The closing date for applications is October 6, 2024, at 11:59 PM ET.

What is the pay scale range for this position?

The pay scale range for this position is $82,083 - $136,802.

Is this position full-time or part-time?

This position is full-time.

What is the employment type for this position?

The employment type is budget - continuing.

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Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.