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Accounts Administrator (12 months Contract)

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Datacom

1mo ago

  • Job
    Full-time
    Junior Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Manila
  • Quick Apply

AI generated summary

  • You need 2+ years in finance roles, strong strategic and business acumen, ability to analyze complex data, manage budgets, interact with stakeholders, and engage in effective presentations.
  • You will handle transactions in NetSuite, reconcile payments, manage inquiries, maintain spreadsheets, process invoices and refunds, and support the finance team as needed.

Requirements

  • Knowledge and experience in business performance and finance.
  • Understanding of the business and technology strategies in which the organisation operates.
  • Strong strategic background, with an ability to grasp the big picture.
  • Knowledge of finance management practices with a clear understanding of the relationship between costs, utilisation and project revenue.
  • Strong business acumen.
  • 2+ years of demonstrated experience in a similar role.
  • Ability to manage complex issues of diverse scope where analysis of situation or data requires evaluation of a variety of factors, including an understanding of current business trends.
  • Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.
  • Establishes and assures adherence to budgets, schedules, work plans, and performance requirements.
  • Ability to frequently interact with a variety of stakeholders and team members.
  • Ability to transform customer requirements into a technical solution and work according to deadlines.
  • Effective presentation skills with the ability to convey technical information across various levels.

Responsibilities

  • - The Accounts Administrator is responsible for completion of administrative tasks to a high standard and within agreed timeframes.
  • - Ensure all transactions received on Datacom’s bank statements are recorded into NetSuite for all DC entities.
  • - Ensure customer payments are applied to invoices correctly.
  • - Coordinate with the Collections team to ensure that receipting is completed on the 1st & 21st of each month (for high volume transactions).
  • - Ensure customer credit card payments are reconciled daily (including reconciliation to the Windcave & SecurePay reports).
  • - Work with customers and Collections Team for outstanding remittances.
  • - Work with the Collections team and Accounting to clear bank reconciliation items.
  • - Assist with reconciliation of cash sales accounts.
  • - Ensure all receipting related enquiries (internal and external) are answered.
  • - Manage the AP/AR inbox daily.
  • - Respond to general enquiries such as providing invoice copies and statements to customers.
  • - Send requests to update customer master detail such as email addresses, contact details to the Master Data team to update in NS.
  • - Send Customer Purchase Orders, or other details relating to customer orders to the correct area of the DC Business.
  • - Email customer to advise the correct email address to send these emails going forward and file in a folder called Customer POs.
  • - Move emails relating to Credit Control to the relevant Collections Team members’ folder.
  • - Review incoming emails and check if invoices attached are in Esker; if not, forward to invoices mailbox.
  • - Move emails relating to Alpha Split to the relevant Accounts Payable Team members’ folder.
  • - Highlight any reoccurring issues to the Team Lead - Senior Process & Business Analyst.
  • - CRA (Customer Return Authorisation) to refund / approve.
  • - Invoices waiting to be emailed - emailed to the DC business contacts as appropriate daily from WD1 to WD4 & then weekly for the remainder of the month.
  • - A running spreadsheet to be maintained & sent to Credit & Collections Team Lead and General Manager Transaction Services on a monthly basis.
  • - Monitor Esker for New Vendor invoices and request the business to fill in and request through Activate.
  • - Raise manual intercompany invoices for all ANZ entities.
  • - Complete the Advanced Intercompany Journal matching process with AP & Accounting by the 25th of each month.
  • - Follow-up overdue intercompany invoices.
  • - Raise manual rebate invoices.
  • - Monitor dashboard to manage & process CRA requests submitted by the business.
  • - Ensure that all supporting documents have been provided (including request from the DC business & DFA approval) prior to processing the CRA.
  • - Ensure that the supporting documentation has been added to NetSuite.
  • - Raise manual credit notes as required (these generally would relate to historical GP invoices).
  • - Process customer refund requests.
  • - Process credit card transactions.
  • - Send statements to customers on WD4.
  • - Contribute to projects as required.
  • - Provide other support to finance team as required.
  • - Perform any ad hoc duties as specified by Team Lead or General Manager - Transaction Services.

FAQs

What is the duration of the employment contract for the Accounts Administrator position?

The Accounts Administrator position is a 12-month contract.

Where is the office located for this job?

The office is located at BGC Taguig.

What is the work arrangement for this role?

The role offers a hybrid work setup, requiring presence in the office twice a week.

Are there any specific working hours for this position?

The position offers a flexible work schedule and promotes work-life balance, with no graveyard shifts due to the APAC focus.

What benefits are provided to employees in this role?

Benefits include spotter fees, HMO with free coverage for four dependents, leave credits, performance bonuses, and a work-life balance environment.

What qualifications are required for the Accounts Administrator position?

Candidates should have 2+ years of demonstrated experience in a similar role, knowledge of business performance and finance, and strong business acumen.

What are the primary responsibilities of the Accounts Administrator?

Responsibilities include recording transactions, managing AP/AR inboxes, reporting, customer/vendor maintenance, processing AR-related transactions, sending statements, and providing financial support.

Will I work closely with other teams in this role?

Yes, the Accounts Administrator will frequently interact with a variety of stakeholders and team members, including collections and accounting teams.

What skills are essential for success in the Accounts Administrator role?

Essential skills include the ability to manage complex issues, strong judgment in selecting methods for obtaining results, effective presentation skills, and the ability to transform customer requirements into technical solutions.

Is there room for personal and professional development in this position?

Yes, Datacom is committed to hiring, developing, and promoting the best talent, offering opportunities for growth within the company.

Datacom

Customer focused values. World-class capability.

Technology
Industry
5001-10,000
Employees
1965
Founded Year

Mission & Purpose

Datacom Group is a leading IT services provider that offers a wide range of technology solutions, including cloud services, cybersecurity, software development, IT management, and consulting. They work with businesses across various industries to help them innovate, improve efficiency, and adapt to digital transformation. Datacom's ultimate mission is to help organisations harness the power of technology to achieve their goals and grow in a competitive market. Their purpose is to deliver tailored, reliable, and forward-thinking technology solutions that enable businesses to thrive in an increasingly digital world.