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Admin Specialist Assoc Health

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University of Michigan

11d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Ann Arbor
  • 19min left

AI generated summary

  • You must demonstrate professionalism, attention to detail, and strong communication skills. Experience in diverse administrative roles and proficiency in Microsoft Office are essential.
  • You will manage HR processes, support onboarding/offboarding, track payroll and PTO, coordinate meetings/events, maintain records, and handle reimbursements and credentialing.

Requirements

  • Required Qualifications*
  • Demonstrate a high degree of diplomacy and professionalism
  • Ability to work independently and cooperatively
  • Demonstrate ability to prioritize and complete tasks in a timely manner
  • Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work
  • Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required
  • Demonstrate excellent verbal/written communication skills
  • High level or organization and time management skills
  • Work experience in a diverse environment, with multiple levels of faculty and staff
  • Desired Qualifications*
  • Progressively complex administrative assistant experience
  • Proficiency in the use of computers and software including Microsoft Office products (Word, Excel, PowerPoint, Outlook)
  • Skilled in organization and attention to detail
  • Demonstrated ability to handle multiple items simultaneously and produce high-quality work in a timely, accurate and efficient manner.
  • Ability to work in a team environment and build trust with colleagues, staff, and faculty.
  • Work independently and self-initiated
  • Knowledge of University and Department of Internal Medicine policies, procedures, and regulations
  • Experience coordinating APP evaluations
  • Experience with onboarding/offboarding of staff

Responsibilities

  • Support all departmental teams with human resources processes (including preparing job postings, candidate review, scheduling interviews, salary settings, job offers, termination, and personnel action requests).
  • Onboarding and offboarding of staff (including access requests, trainings, and deploying/tracking departmental equipment).
  • Update and schedule Cornerstone training for all employees
  • Maintain/adjust APP schedules, monthly payroll, payroll reports, gross pay reconciliation and corrections of any errors, track PTO usage and unscheduled absences.
  • Format/edit a variety of correspondence and performs document management of all kinds
  • Organize yearly evaluation process for APP staff
  • Maintain personnel records and Blue Folders.
  • Process clinic closing requests and maintain APP time away tracking.
  • Arrange, coordinate, and document meetings
  • Track all FMLA/Work Connection requests/approvals.
  • Support management ensuring employees are compliant with Michigan Medicine Policies and Procedures.
  • Facilitate/execute projects within the department.
  • Review expenditures for equipment and materials.
  • Execute resolution of equipment issues.
  • Coordination of events, large scale meetings, and employee appreciation lunches.
  • Coordinate the use of facilities, service, and equipment.
  • Process reimbursements through Chrome River
  • Financial reconciliation and expenses management
  • Update position control reports.
  • Schedule meetings and manage calendar.
  • Track CME funds and Time off for professional development.
  • Tuition reimbursement
  • Credentialing of new hires and current employees
  • Other duties as assigned

FAQs

What are the primary responsibilities of the Admin Specialist Assoc Health?

The primary responsibilities include assisting the Cardiovascular Medicine Advance Practice Manager with office functions, project coordination, human resources processes, onboarding, offboarding, payroll management, document management, and organizing meetings and evaluations.

What qualifications are required for this position?

Required qualifications include a high degree of diplomacy and professionalism, ability to work independently and collaboratively, excellent communication skills, strong organizational skills, and experience in a diverse environment.

Are there any desired qualifications for this role?

Yes, desired qualifications include progressively complex administrative assistant experience, proficiency with Microsoft Office products, the ability to handle multiple tasks simultaneously, and knowledge of University and Department of Internal Medicine policies.

What is the work schedule for this position?

The work schedule is Monday to Friday.

Where is the work location for the Admin Specialist Assoc Health role?

The work location is Michigan Medicine - Ann Arbor, MI.

Is this position full-time or part-time?

This position is full-time.

What is the FLSA status of this role?

The FLSA status of this role is Nonexempt.

What does the background screening process entail?

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon accepting a job offer, complying with the Fair Credit Report Act.

What is the application deadline for this position?

The application deadline is from September 27, 2024, to October 11, 2024.

Does this position support professional development opportunities?

Yes, the position supports tracking CME funds and time off for professional development, as well as tuition reimbursement.

University of Michigan

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Mission & Purpose

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.