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Administration Manager

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Mace

10d ago

  • Job
    Full-time
    Senior Level
  • Construction & Surveying
    Business, Operations & Strategy
  • Manila

AI generated summary

  • You must have project management experience, relevant qualifications, HSE knowledge, strong communication skills, budget oversight expertise, and proficiency in managing small to medium projects.
  • You will lead projects, manage budgets, oversee timelines, engage stakeholders, ensure safety, monitor quality, and collaborate on net zero carbon goals while documenting changes and risks.

Requirements

  • Proficient knowledge and expertise in specific industry/sector/market of project/role.
  • Relevant technical qualification/certification for project portfolio/s.
  • Sound technical expertise in Health and Safety Executive (HSE) rules and specific sector/market regulations relevant to project portfolio.
  • Knowledge of relevant industry/sector/markets and an understanding of required specialism/s.
  • Substantial previous work experience in project management (or equivalent).
  • MCIOB/MAPM/MRICS (or working towards) or local equivalent.
  • Tertiary qualifications in related (project management and/or construction related discipline), non-related degree or equivalent professional experience/apprenticeship, combined with a demonstrable intermediate level of role knowledge.
  • Appropriate Construction Skills Certification Scheme (CSCS) card or equivalent.
  • Proven experience in project management, managing small to medium sized projects.
  • Developed communication, presentation and project planning and development skills.
  • Developed budgetary oversight expertise.
  • Advanced proficiency in communicating, coordinating activities and collaborating with stakeholders.
  • Proven understanding of project management methodologies and practices.
  • Display strong communication and negotiation skills to support the client/customer focus.
  • Proactively manage internal budgets and fees, delivering agreed outcomes.

Responsibilities

  • Responsible for leading small to medium sized projects to deliver the agreed outcomes and deliverables within time, cost and quality requirements.
  • Guides and coordinates with all relevant parties to understand and deliver project objectives and KPIs, providing day to day management and leadership of the project and the project team.
  • Determines project management, technical services and external resources required for project/s.
  • Delivers project objectives in line with the project execution plan, leads and supervises the project team/s and relevant stakeholders to achieve strategic project key performance indicators (KPIs).
  • Monitors and actively engages in health, safety and wellbeing aspects of the project at all stages.
  • Prepares and modifies where necessary project plans and keeps them updated and relevant over the course of the project/s.
  • Oversees project timeframes and project budgets, and ensures budgets are managed diligently and highlights any risks, challenges and mitigations.
  • Collaborates with relevant parties/stakeholders and ensures robust quality systems are in place and suitably managed and monitored.
  • Leads relevant meetings, providing relevant parties with contextual information and analysis where required and site walks and ensures these are suitably recorded.
  • Partners with relevant stakeholders and is actively involved in risk management.
  • Effectively coordinates and communicates with all project parties/stakeholders, ensuring completion of responsibilities/tasks and ensures suitable standards and records are recorded and maintained.
  • Documents and takes ownership of project changes as and when necessary, tracking project changes.
  • Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

FAQs

What is the role of the Administration Manager at Mace?

The Administration Manager is responsible for leading small to medium-sized projects, ensuring that project objectives and key performance indicators (KPIs) are met within time, cost, and quality requirements.

What values does Mace prioritize?

Mace prioritizes safety, client focus, integrity, and creating opportunities for people to excel.

What qualifications are required for the Administration Manager position?

Candidates should have relevant technical qualifications or certifications, such as MCIOB, MAPM, MRICS, or local equivalents, along with tertiary qualifications in a related discipline.

How important is health and safety in this role?

Health and safety are critical aspects of the role, and the Administration Manager is expected to monitor and engage in health, safety, and wellbeing aspects at all stages of the project.

Is experience in project management necessary for this position?

Yes, substantial previous work experience in project management or equivalent is required.

Will there be opportunities for professional development?

Yes, Mace encourages candidates to apply even if they do not meet all the criteria, indicating a commitment to personal and professional growth.

Is the company open to flexible working arrangements?

Yes, Mace is open to discussing part-time, flexible, and hybrid working options if suitable within the role.

How does Mace ensure effective communication with project stakeholders?

The Administration Manager will effectively coordinate and communicate with all project parties/stakeholders to ensure responsibilities are completed, maintaining suitable standards and records.

What are the expectations regarding budget management?

The Administration Manager is expected to oversee project budgets diligently, highlighting any risks or challenges and ensuring that internal budgets and fees are proactively managed.

What is the company’s approach to sustainability?

Mace aims to work collaboratively towards the common goal of net-zero carbon transition and proactively identifies and manages associated carbon emissions and reductions during project delivery.

Shaping the built environment. Leading the way to a more connected, resilient and sustainable world.

Real Estate
Industry
5001-10,000
Employees
1990
Founded Year

Mission & Purpose

At Mace, we are global experts in shaping the built environment. From development and consultancy, to construction and operations, we connect expertise across the entire property lifecycle to help our clients, people, communities and society achieve more than they believe is possible. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Over 30 years, our growth has been fuelled by an adventurous spirit and the relentless pursuit of a better way. Today, we employ over 6,300 talented and passionate people across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. Every day we’re moving closer towards our vision: leading the way to a more connected, resilient and sustainable world. The built environment holds many of the keys to this future. In an industry that’s too often been part of the problems, we’re determined to create solutions. That’s why, at the heart of everything we do, there’s a purpose that drives us: to redefine the boundaries of ambition. On behalf of our people, communities and society, we see every challenge as an opportunity to dream bigger and bring ambitions to life. Together, we find a way to unleash the potential within every place, project and person – inspiring the stories that shape our lives and change our world.