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Administrative Assistant

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Premise Health

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare
  • San Jose

AI generated summary

  • You need a one-year certificate in front office support, three years of admin experience, strong computer skills, excellent communication, and a positive attitude. Medical software knowledge is a plus.
  • You will manage calendars, schedule meetings, coordinate travel, prepare expense reports, create documents and presentations, handle calls, assist with events, and ensure exceptional customer service.

Requirements

  • Education:
  • One year certificate from college or technical school with concentration in front office support for medical settings
  • Experience:
  • At least three years’ experience providing administrative support in a clinic or office setting.
  • Knowledge and Skills:
  • Strong computer skills and knowledge of Internet software, Spreadsheet software and Word Processing software.
  • The ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
  • Excellent oral and written communication skills, with ability and comfort level communicating with senior management
  • Highly organized
  • High energy, positive attitude, self-starter, and independent thinker
  • Excellent interpersonal skills
  • Knowledge of Medical Practice software a plus preferred

Responsibilities

  • Manages calendar for internal/external meetings
  • Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
  • Coordinates and confirms travel arrangements
  • Prepares and reviews expense reports and submitting to accounting
  • Creates original Word documents and PowerPoint Presentations
  • Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
  • Event planning and coordination
  • Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
  • Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions
  • Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things
  • Conducts self with professionalism and in a tactful manner, treating others with respect and consideration
  • Follows through on commitments
  • Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations
  • Demonstrates ability to perform and maintain Annual Competencies
  • May require other duties as assigned

FAQs

What are the working hours for the Administrative Assistant position?

The working hours are full-time, day shift, Monday to Friday.

When does this position start?

The position starts in January 2025.

What kind of educational qualifications are required for this role?

A one-year certificate from a college or technical school with a concentration in front office support for medical settings is required.

How many years of experience are needed for this role?

At least three years of experience providing administrative support in a clinic or office setting is required.

What specific skills are necessary for the Administrative Assistant position?

Strong computer skills, knowledge of Internet software, spreadsheet software, word processing software, excellent oral and written communication skills, and strong organizational skills are necessary.

Is experience with medical practice software a requirement?

Experience with medical practice software is preferred but not required.

What types of tasks will the Administrative Assistant be responsible for?

The Administrative Assistant will manage calendars, schedule meetings, coordinate travel arrangements, prepare documents, handle administrative duties, and assist with event planning.

Is there an opportunity for professional growth within the company?

Yes, Premise Health offers a wide range of dynamic, purpose-driven career opportunities for professional growth.

What benefits does Premise Health offer?

Premise Health offers competitive pay, medical, dental, vision, life insurance, a 401(k), paid holidays and vacation time, and a company-sponsored wellness program.

Is Premise Health an equal opportunity employer?

Yes, Premise Health is an equal opportunity employer and values inclusion, not discriminating based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Premise Health

Redefining healthcare access and experience for the world’s leading organizations and their people.

Science & Healthcare
Industry
1975
Founded Year

Mission & Purpose

We are Premise Health. The world’s leading direct healthcare company and one of the largest digital providers in the country. We operate over 800 wellness centers in 45 states and Guam for more than 2,500 of the largest organizations in the U.S., serving 11 million people with fully connected care – in-person and in the digital environment. Our goal? To redefine healthcare to be more personal, accessible, and intelligent for our members and their families. We are simplifying complexity, breaking down barriers, and pioneering amazing healthcare that helps people get, stay, and be well.