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Administrative Assistant

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BCC Engineering, LLC

11d ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Tampa

AI generated summary

  • You must have a high school diploma or GED, 1 year of customer service or receptionist experience, and proficiency in Microsoft Office and Adobe Acrobat.
  • You will manage calls, greet visitors, assist with onboarding, coordinate meetings and events, handle mail, order supplies, manage office equipment, and track time sheets.

Requirements

  • High school diploma or general education degree (GED) required
  • 1 year of customer service experience and/or receptionist experience
  • Proficient in the full suite of Microsoft Office software and Adobe Acrobat

Responsibilities

  • Answer phones and take messages while maintaining an appropriate level of confidentiality per company policy, screen calls as necessary
  • Greet people entering establishment, determining nature and purpose of visit, and directing or escorting them to the appropriate employee
  • Assist HR in the processing of new hires, including onboarding activities such as preparing the workspace, providing the new hire with onboarding materials
  • Coordinate with IT regarding equipment left behind by employees and facilitate communication with new hires and existing staff about equipment needs
  • May provide project documentation support as needed
  • Stay abreast of and be a resource on company news and developments
  • Schedule and organize activities such as meetings, conferences, and department activities for all members of the department
  • Prepare spaces for meetings and ensure there are no conflicts in the scheduling of their use; may organize meals for meeting attendants
  • Organize local office events, facilitate corporate events, and champion employee engagement and participation
  • Receive incoming mail and route to the appropriate person; prepare regular or overnight mailings for office staff; coordinate and schedule courier services
  • Order office supplies and snacks for the office and ensure supply closets are stocked and organized
  • Log and coordinate the use of corporate vehicles
  • Manage office support equipment, coordinate need for repairs or adjustments of such equipment
  • Ensure timely completion of time sheets and expense report
  • Take ownership of personal career development by seeking and providing feedback, seizing opportunities to develop new skills, and setting and pursuing personal goals

FAQs

What is the primary responsibility of the Administrative Assistant at BCC Engineering?

The primary responsibility includes answering phones, greeting visitors, assisting with HR processes, coordinating meetings, and managing office supplies and equipment.

What qualifications are required for the Administrative Assistant position?

A high school diploma or GED is required, along with at least 1 year of customer service or receptionist experience, and proficiency in Microsoft Office and Adobe Acrobat.

Is previous experience in engineering or similar fields necessary for this role?

No, previous experience in engineering or similar fields is not necessary; however, relevant customer service experience is required.

What software skills are expected for an Administrative Assistant at BCC Engineering?

Proficiency in the full suite of Microsoft Office software and Adobe Acrobat is required.

How does BCC Engineering support the professional development of its employees?

BCC Engineering offers training programs, mentorship, and advancement opportunities to support employee growth.

What kind of work environment does BCC Engineering offer?

BCC Engineering provides a collaborative work environment that values teamwork, knowledge-sharing, and innovation.

Are there opportunities for employee engagement within the company?

Yes, the company organizes local and corporate events to promote employee engagement and participation.

What are the core values of BCC Engineering?

The core values of BCC Engineering include integrity, excellence, community, professional development, and teamwork.

What types of projects does BCC Engineering work on?

BCC Engineering works on impactful projects that shape communities and offer innovative solutions.

What should I expect during the onboarding process for new hires?

The onboarding process includes preparing the workspace, providing onboarding materials, and facilitating communication regarding equipment needs.

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BCC Engineering, LLC

Engineering & Construction
Industry
201-500
Employees
1994
Founded Year

Mission & Purpose

Engineers With A Design Mindset At BCC Engineering, our engineers are focused design professionals who often create unique solutions. Every project is a new challenge and deserves a completely fresh perspective, never accepting the status quo provided as the starting point. We begin by questioning everything - deconstructing the big picture to understand every intricate detail of the opportunity. That's how we find the best solutions; exploring every possible scenario, brainstorming every angle, and leaving no idea unconsidered. Because sometimes it's that early seed of an idea that later sparks the strategy that others often overlook. We push the boundaries in work that's extremely demanding - and we're undaunted by even the biggest, most challenging and complex assignments. Known for our stellar performance on massive infrastructure and transportation projects, the BCC team applies our distinctive design approach to any project, any size, any discipline, and every time. Today we serve clients in a variety of civil and transportation engineering assignments, including design build projects that span a multitude of market types, geographies and scopes of work. Our culture starts with our principals and co-owners, Jose A. Muñoz and Ariel Millan, whose signature style sets the tone for this creative, energetic, and competitive firm. Together, they have demonstrated the impact that engaged employees can have on the success of a complex business. They are well known for calculating the risks of trying something different, and being willing to advocate for a new idea if it will result in a better product at a lower cost. We're dedicated to the idea of developing better alternatives for Florida's infrastructure, and creating successful outcomes for our clients and our business.