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Administrative Assistant

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Mumbai
  • Quick Apply

AI generated summary

  • You need 3-5 years in admin roles (finance preferred), strong communication skills, multitasking ability, attention to detail, teamwork, and proficiency in MS Office.
  • You will manage travel arrangements, calendars, expenses, invoice approvals, and meetings. Provide reception support, maintain records, and assist the Administration Manager as needed.

Requirements

  • 3 – 5 years of experience in administrative duties preferably in financial services industry
  • Pleasant personality with good verbal and written communication skills
  • Ability to work independently
  • Effective interpersonal skills
  • Ability to multitask
  • Meticulous, solution and detail-oriented
  • Strong interpersonal skills and a team player
  • Good PC Skills with MS Office applications: Word, Excel, PowerPoint, Outlook

Responsibilities

  • Coordinate travel arrangements (booking of flights, hotels, transfers, visas etc)
  • Calendars management
  • Assist in expense preparation, submission and tracking via Workday Expense
  • Review, record and obtain required approvals for invoice payments
  • Coordinate and provide support with meetings, events and conferences when required
  • Attend and receive guests at the reception on the assigned floor in a professional manner when required
  • Assist with meeting room bookings and arrange refreshments where necessary
  • Maintain travel & meetings record
  • Assist and be a reliable support for the Administration Manager in all matters
  • Handle incoming and outgoing mails, postage, parcels, couriers when required

FAQs

What are the main responsibilities of the Administrative Assistant position?

The main responsibilities include coordinating travel arrangements, managing calendars, assisting in expense preparation, reviewing invoice payments, supporting meetings and events, handling incoming and outgoing mails, and providing reliable support to the Administration Manager.

What qualifications are required for the Administrative Assistant role?

The role requires 3 – 5 years of experience in administrative duties, preferably in the financial services industry, along with good verbal and written communication skills, ability to work independently, effective interpersonal skills, and proficiency in MS Office applications.

What is the work shift timing for this position?

The work shift timing is from 9:00 AM to 6:00 PM IST.

Are there opportunities for professional development?

Yes, there are professional development growth opportunities through in-house classes and over 150 web-based training courses.

Is there support available for continued education?

Yes, there is an educational assistance program to financially help employees seeking continuing education.

What benefits are provided regarding medical coverage?

Employees receive Medical, Life, and Personal Accident Insurance, which also covers dependents, such as spouses, children, and dependent parents.

Where is the office located?

The office is located in the heart of Mumbai in the One International Centre, just 100 meters from the Western/Central railway station.

Do you offer paid time off for volunteering?

Yes, the company provides volunteer services and paid time off for volunteering.

Does Franklin Templeton support diversity and inclusion?

Yes, Franklin Templeton is committed to fostering a diverse and inclusive environment, providing equal employment opportunities to all applicants and employees.

What is the process for requesting accommodations during the application process?

To request accommodations, you can send an email to accommodations@franklintempleton.com, including the accommodation you are requesting, the job title, and the job number you are applying for.

Global asset manager focused on delivering better client outcomes for over 75 years. Hello progress.

Finance
Industry
5001-10,000
Employees
1947
Founded Year

Mission & Purpose

Franklin Resources, operating under the brand name Franklin Templeton, is a global investment management company headquartered in San Mateo, California. Their primary objective is to provide investment solutions and expertise to individual and institutional investors worldwide. With a legacy spanning over seven decades, their ultimate mission is to deliver exceptional investment results while maintaining the highest level of integrity and commitment to their clients. Franklin Templeton aims to empower investors to achieve their financial goals by offering a wide range of investment products, including mutual funds, exchange-traded funds (ETFs), and discretionary portfolios, while adhering to their core values of putting clients first, acting with accountability and transparency, and fostering a culture of collaboration and innovation. Their purpose is to help investors navigate the complexities of the financial markets and make informed investment decisions that align with their long-term objectives.