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Administrative Assistant

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Actalent

Oct 28

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • Logistics
    People, HR & Administration
  • Edmonton

Requirements

  • Admin
  • Data Entry
  • Excel
  • Customer Service
  • Warehouse
  • Strong communication
  • Teamwork
  • Attention to detail
  • Ability to work independently
  • Thick skin
  • Good sense of humor

Responsibilities

  • One of Canada's largest 3rd party logistics companies is looking for an administrative assistant to join their team. A typical day in the role will be spent in the transportation team where they check shipments/truck drivers in and out and input information into the warehouse management system. They will use this program to enter BOLs (Bills of Lading) and PODs (Proof of Deliveries) into the internal database. Other job duties include communicating with the shipping and receiving team on inventory discrepancies, handling outbound/inbound calls from drivers requiring directions, or customers asking about their deliveries. The employee must be able to respond to these callers by forwarding them to the appropriate person or assisting them with damaged or lost items.

FAQs

What are the main responsibilities of the Administrative Assistant role?

The main responsibilities include checking shipments and truck drivers in and out, inputting information into the warehouse management system, entering BOLs (Bills of Lading) and PODs (Proof of Deliveries) into the internal database, communicating with the shipping and receiving team on inventory discrepancies, and handling calls from drivers and customers regarding deliveries.

What are the required hard skills for this position?

The required hard skills include administration, data entry, proficiency in Excel, customer service, and experience in a warehouse setting.

What soft skills are important for the candidate to possess?

Important soft skills include strong communication, teamwork, attention to detail, the ability to work independently, a thick skin, and a good sense of humor.

What is the duration of the contract position?

The contract position is for a duration of 6 months.

Where is the work site located?

The work site is fully on-site in Edmonton, Alberta.

What are the working hours for this position?

The working hours are from Monday to Friday, 3:00 PM to 11:30 PM.

How large is the team that the Administrative Assistant will be working with?

The team consists of around 7 people at a time in the front terminal office.

Is there a strong emphasis on teamwork in this role?

Yes, the team is described as very friendly and they do a great job of making new people feel like part of the team or family.

Does Actalent promote diversity, equity, and inclusion?

Yes, Actalent actively promotes diversity, equity, and inclusion as part of its culture and practices.

How can I request accommodation during the application process?

You can request reasonable accommodation by emailing actalentaccommodation@actalentservices.com for other accommodation options.

An Engineering and Sciences Services Company | People to Possible

Human Resources
Industry
5001-10,000
Employees

Mission & Purpose

Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent’s global footprint and flexible delivery models ensure access to specialized talent where and when you need it. We promote consultant engagement through professional development and provide experiences to ensure continuous learning. Our people are the difference. Our expertise spans capabilities in engineering including product and manufacturing, systems and software, construction management, environmental, architecture and civil; and power and utilities. We focus on sciences capabilities in laboratory sciences, healthcare, and clinical research. Actalent is an operating company of Allegis Group, the global leader in talent solutions.