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Administrative Assistant 2

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State of Iowa

1mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Des Moines

AI generated summary

  • You need a bachelor’s degree and one year of admin support experience or five years of education/experience, plus 12 months as an Administrative Assistant 1 in the state executive branch.
  • You will assist with fleet management software, oversee vehicle reservations, manage inventory, develop policies, maintain vendor relations, schedule maintenance, process invoices, and handle vehicle deliveries.

Requirements

  • Minimum Qualification Requirements
  • Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
  • A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
  • Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

Responsibilities

  • - Assist with the implementation of the new fleet management software; transition to support of the software.
  • - Assist in guidance of fleet evolution as a new range of technologies are adopted.
  • - Oversee the motor pool reservation system, including scheduling and management of reservations for state agencies; Identify operational issues, cost savings and utilization.
  • - Maintain State inventory of over 3,000 vehicles.
  • - Develop the motor pool replacement and review plan.
  • - Develop and enforce fleet policies.
  • - Additional responsibilities include other aspects of fleet operations, such as maintaining vendor relations; assisting with scheduling maintenance and repairs; providing assistance to internal/external customers; process invoices; and receiving new vehicle deliveries.

FAQs

What is the main responsibility of the Administrative Assistant 2 position in the Fleet Division?

The main responsibility of the Administrative Assistant 2 position is to assist with the implementation of new fleet management software, focusing on data migration, testing, training, support, and fleet analytics.

What qualifications are required to apply for this position?

Applicants must have either a bachelor's degree with one year of administrative support experience, five years of combined education and experience, or current experience in the state executive branch as an Administrative Assistant 1 for at least 12 months.

What kind of benefits are offered to employees in this position?

Employees enjoy a comprehensive benefits package that includes paid time off, health, dental, and vision insurance, retirement plans, flexible spending accounts, life insurance, and employee assistance programs.

Is there an emphasis on teamwork in this role?

Yes, this position requires teamwork, along with qualities such as honesty, dependability, and effective communication skills.

What software skills are required for this position?

Candidates must be proficient in Microsoft and Google applications.

What kind of work environment can I expect in this role?

The work environment is fast-paced, requiring the ability to multitask, meet deadlines, and manage various responsibilities effectively.

Are there opportunities for professional development in this position?

Yes, the State of Iowa supports continuous learning through training programs, workshops, and tuition reimbursement.

What are the key duties related to fleet operations?

Key duties include overseeing the motor pool reservation system, maintaining the fleet inventory, managing vendor relations, and assisting with vehicle maintenance scheduling.

What type of communication skills are necessary for this position?

Strong customer service and organizational skills are essential, alongside the ability to communicate effectively both in person and in writing.

How does the job contribute to the success of the Department of Administrative Services?

This administrative position plays a vital role in the smooth operation and optimization of fleet management processes, directly impacting the efficiency and effectiveness of state transportation services.

State of Iowa

Job openings for the Executive Branch. Commercial, political, or other unrelated comments will be removed. #stateofiowa

Government
Industry
10,001+
Employees
1858
Founded Year

Mission & Purpose

The Iowa.gov website serves as the official online portal for the state of Iowa, providing residents, businesses, and visitors with access to a wide range of government services and information. The site facilitates online interactions with various state departments, offering resources such as tax information, vehicle registration, and public health services. Its ultimate mission is to enhance the efficiency and accessibility of state government services by providing a user-friendly platform for obtaining information and conducting transactions. The purpose of Iowa.gov is to improve public engagement and streamline governmental processes, ensuring that Iowans have convenient access to essential services and up-to-date information about their state government.