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Administrative Assistant (2024092741)

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Thurber Engineering Ltd.

15d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Victoria

AI generated summary

  • You should have 3+ years in admin roles, MS Office proficiency, strong communication, exceptional detail orientation, and problem-solving skills. A positive attitude and multitasking ability are essential.
  • You will manage office organization, handle calls, coordinate meetings, assist with invoicing and travel, maintain client data, support onboarding, and update the intranet.

Requirements

  • 3+ years of experience as an administrative assistant, virtual assistant, or office administrative
  • Graduate of an Administrative Assistant program an asset
  • Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular)
  • Excellent communication skills and customer service
  • Exceptional attention to detail and accuracy
  • Outstanding organization and problem-solving skills
  • Strong organizational skills with the ability to multi-task and
  • Self-starter and team player with a positive attitude.

Responsibilities

  • Ensure the office is well managed on all fronts, including office organization, document management, stocking of supplies, greeting guests, organizing couriers, etc.;
  • Answering and directing phone calls;
  • Coordinating general office maintenance including liaising with various suppliers and service companies;
  • Plan, organize, and coordinate staff meetings, training programs, and other branch-level events and activities;
  • Assist with invoicing processes and month-end data entry;
  • Maintaining current contact information for customers/clients in the accounting system;
  • Assist with formatting proposal and report documents;
  • Assist with booking travel arrangements;
  • Prepare and update various tracking sheets;
  • Coordination of the onboarding process for new staff with the Branch Manager, HR, Payroll, IT, and Safety leads;
  • Managing the branch intranet page and coordinating with Communications to share branch and personnel updates internally and externally on social media; and
  • Other administrative duties, as required.

FAQs

What are the primary responsibilities of the Administrative Assistant role?

The primary responsibilities include managing office organization and document management, answering and directing phone calls, coordinating office maintenance, planning and organizing staff meetings and training, assisting with invoicing and data entry, maintaining contact information, formatting documents, booking travel arrangements, and managing the branch intranet page.

What qualifications are required for the Administrative Assistant position?

The position requires 3+ years of experience as an administrative assistant or similar role, proficiency in MS Office (particularly Excel, Word, and PowerPoint), excellent communication skills, strong organizational skills, attention to detail, and a self-starter attitude.

Is there a specific educational background preferred for this job?

A graduate of an Administrative Assistant program is considered an asset for this position.

What is the salary range for this role?

The salary range for this role is between $55,000 and $65,000 per year, based on a 40-hour work week, with possible adjustments based on qualifications and experience.

What kind of work environment does Thurber provide?

Thurber offers a casual, inclusive, and professional office environment that values open communication at all levels and encourages team members to reach their potential.

Are there benefits associated with this position?

Yes, benefits include health and dental coverage, a healthcare spending account, RRSP matching, financial support for professional development, access to a 24/7 onsite fitness center, and an Employee and Family assistance program.

Where is the office located?

The office is located in Victoria, British Columbia, specifically in the Vancouver Island Technology Park (VITP).

When was this job posted?

This job was posted on Friday, September 27, 2024.

Is this role full-time or part-time?

This Administrative Assistant position is full-time.

Thurber Engineering Ltd.

Engineering & Construction
Industry
201-500
Employees
1957
Founded Year

Mission & Purpose

We are a Canadian consulting engineering firm with a mission to deliver specialist advice and services where projects meet the ground. As a team of engineers, scientists, geologists, technicians, and support staff, we work together to solve complex geotechnical and environmental challenges. Our success since 1957 is attributed to the hard working, innovative group of people who proudly deliver engineering solutions. Whether we’re solving seismic design and natural hazard challenges in British Columbia, addressing slope stability and slide stabilization concerns in Alberta, or helping design bridge foundations in Ontario, our team of specialists work together to help our clients solve their most complex challenges. Thurber is owned by our senior practicing professionals. Our team works out of 14 offices with locations in British Columbia, Alberta, Saskatchewan, and Ontario.