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Administrative Assistant

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Ameriprise Financial Services, LLC

11d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You need experience managing executive offices, strong communication skills, ability to influence at all levels, proficiency in MS Office, calendar management, and a relevant degree.
  • You will support leaders by managing calendars, coordinating meetings and travel, preparing materials, communicating with stakeholders, and tracking action items.

Requirements

  • Relevant experience in managing an executive’s office, scheduling or voice process.
  • Exceptional at developing communications- ability to synthesize information, write for understanding at all levels of the organization.
  • Experience influencing at all levels of the organization; proven ability to drive results through others.
  • Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities.
  • Ability to work with teams, leaders in a virtual environment.
  • Calendar management skills, including the coordination of complex executive meetings.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Bachelor’s/Master’s degree in any discipline.

Responsibilities

  • Directly support Senior Leaders to ensure effective management of all accountabilities that support the executive office. This includes communications, set business agendas, regular interaction with the Executive's direct reports, manage the office, and take on specific assignments and ensure deliverables are met. Manage calendar of multiple leaders/advisors/team across geographies/time zone to coordinate variety of meetings. Coordinate travel arrangements (Domestic or International) and reservations, as needed. Expense submission for the leader and the team.
  • Should be able to work independently on behalf of leader to Identify, delegate and take action on emails on a daily basis.
  • Liaison with corporate colleagues, employees, advisors, external clients on behalf of the Leader's office.
  • Take ownership to prepare materials and agendas for daily, weekly, monthly team meetings and TownHalls.
  • Prepare presentations, communications, and talking points for the Leader as needed.
  • In the absence of the Leader, manage interactions with advisors, corporate leaders, employees and external clients.
  • Calendar management, requiring interaction with multiple leaders/ teams and assistants across geographies/ time zones to coordinate a variety of meetings.
  • Managing expense submission for the leader and their teams
  • Help in coordinating travel arrangements (Domestic or International) and reservations, as needed.
  • Track action items, summarize miscellaneous reports / documents, as and when required.

FAQs

What is the primary role of the Administrative Assistant?

The primary role of the Administrative Assistant is to directly support Senior Leaders in managing their accountabilities, which includes handling communications, setting business agendas, managing calendars, coordinating travel arrangements, and preparing materials for meetings.

What qualifications are required for this position?

Required qualifications include relevant experience in managing an executive's office, strong communication skills, the ability to influence at all organizational levels, experience working under pressure with tight deadlines, and proficiency in MS Office. A Bachelor’s or Master’s degree in any discipline is also required.

What are the working hours for this position?

The working hours for this position are from 4:45 PM to 1:15 AM.

Is previous experience in travel coordination necessary?

While it's not explicitly stated as necessary, experience in coordinating travel arrangements, both domestic and international, is deemed beneficial for the role.

Will the Administrative Assistant need to interact with external clients?

Yes, the Administrative Assistant will be required to liaise with external clients on behalf of the Leader's office.

What software skills are necessary for this position?

Strong knowledge of MS Office is necessary, particularly in Word, Excel, PowerPoint, and Outlook.

Will the Administrative Assistant have to manage interactions in the absence of the Leader?

Yes, in the absence of the Leader, the Administrative Assistant will be responsible for managing interactions with advisors, corporate leaders, employees, and external clients.

Are there opportunities for career growth within the company?

Yes, Ameriprise India LLP offers plenty of opportunities for employees to make their mark and grow within the company.

What type of work environment does Ameriprise India LLP promote?

Ameriprise India LLP promotes an inclusive, collaborative culture that values contributions from all employees and encourages teamwork in a virtual environment.

Is there an equal opportunity policy at Ameriprise India LLP?

Yes, Ameriprise India LLP is an equal opportunity employer and considers all qualified applicants without discrimination based on various factors such as race, religion, gender identity, and more.

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Ameriprise Financial Services, LLC

Finance
Industry
5001-10,000
Employees
1894
Founded Year

Mission & Purpose

At Ameriprise Financial, we have helped our clients feel confident about their financial futures for more than 125 years. Our network of more than 10,000 financial advisors delivers personalized financial advice to help clients reach their goals. Ameriprise has corporate locations throughout the U.S. and across the globe, and advisor offices in all 50 states. Learn how you can build your career at Ameriprise Financial. *Ameriprise Financial Q3 2021 Statistical Supplement All content on this page is provided for informational purposes only and should not be used as the sole basis for investment decisions. Ameriprise Financial cannot guarantee future financial results. Investment products are not federally or FDIC insured, are not deposits or obligations of, or guaranteed by, any financial institution, and involve investment risks including possible loss of the entire amount invested. Brokerage, investment and financial advisory services are made available through Ameriprise Financial Services, Inc. Member FINRA and SIPC. By clicking on a hyperlink, you may be directed to a non-Ameriprise website. Be aware that the linked site will be subject to rules, regulation, and privacy and security provisions that are separate, and may differ, from Ameriprise Financial. Investment advisory products and services are made available through Ameriprise Financial Services, LLC., a registered investment adviser. Ameriprise Financial Services, LLC. Member FINRA and SIPC. © 2022 Ameriprise Financial, Inc. All rights reserved. 1 Certified Financial Planner Board of Standards, Inc. and based on the number of financial planning clients disclosed annually by SEC-registered investment advisers. 2. Ameriprise Financial Q3 2021 Statistical Supplement.