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Administrative Assistant

Logo of NBCUniversal



2mo ago

đź’Ľ Graduate Job

New York

🤑 $45K - $57.5K
⌛ Closed
Applications are closed

Graduate Job

People, HR & Administration•New York


  • The Administrative Assistant assists the two Vice Presidents in Universal’s NY Publicity office while also working with the entire department in executing campaigns for our feature films. The individual in this position will be tasked with handling all administrative duties within the department. Exceptional communication skills are crucial as is the ability to instinctively prioritize and juggle multiple responsibilities simultaneously.


  • Qualifications:
  • Strong written and communication skills at all levels.
  • Must be extremely detail orientated and organized
  • Excellent computer skills and strong proficiency with Microsoft Word, Excel, Power Point and Outlook.
  • Eligibility Requirements:
  • Interested candidates must submit a resume/CV online to be considered
  • Must have unrestricted work authorization to work in the United States
  • Must be able to work flexible hours, including overtime during the week and on weekends, when necessary
  • Desired Characteristics:
  • 4-year college degree in marketing or related field
  • Minimum one year administrative experience in the entertainment industry preferably in marketing, promotions or publicity
  • Flexibility to maintain ever-changing schedules and itineraries
  • Able to work well under pressure and be flexible in an ever-changing environment
  • Professional work ethic when working with talent at various events and appearances
  • Additional Requirements:
  • Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week, Tuesday - Thursday
  • In-person occasionally required Monday and Friday

Education requirements


Area of Responsibilities

People, HR & Administration


  • Administrative duties such as maintaining the publicity calendar and updating reports
  • Point person for managing the Universal Screening Room; keeping calendar, setting screenings, handling print delivery in conjunction with the projectionist
  • Working screenings, premieres and press junkets as well as working with talent at appearances and various events
  • Fully absorb, understand and prioritize all internal hierarchies and functions; including major national press, filmmakers, talent and industry figures
  • Will be responsible for talent schedules, booking hotels and cars and all NY print requests and security
  • Order supplies and manage bills for all vendors
  • Review magazines, newspapers and websites to break any Universal Pictures mentions
  • Create and maintain screening and reaction memos, RSVP lists & awards screening lists
  • Participates in brainstorming meetings and helps to develop screening strategies and positioning
  • Assist with NY event organization and logistics
  • Stay current on industry news, media/film trends, competitive landscape and overall zeitgeist
  • Other projects and responsibilities as assigned


Work type

Full time

Work mode



New York


45000 - 57500 USD


  • This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.