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Administrative Assistant

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NHS Tayside

1mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Dundee

AI generated summary

  • You must proactively manage your workload, have HNC/HND or equivalent experience, minute-taking skills, and IT proficiency in Word, PowerPoint, and Excel. Induction and Code of Conduct compliance are essential.
  • You will arrange meetings, prepare agendas and minutes, manage public websites, update internal systems, and coordinate training courses for the Health Improvement Team.

Requirements

  • The applicant must demonstrate the ability to work proactively, to manage their own workload and to exercise judgment when dealing with senior managers, clinicians, staff and external contacts.
  • Applicants should be educated to HNC/HND level or equivalent with relevant administrative/ secretarial experience preferably in an NHS setting, or have significant relevant administrative/secretarial experience in the NHS or similar working environment.
  • The post holder must have minute taking skills and experience, and IT knowledge, with specific experience in the use of Word, PowerPoint and Excel software packages.
  • You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment.

Responsibilities

  • Duties will include arranging meetings/events, compiling and distributing agenda and papers and recording and preparing minutes, maintaining public facing websites, supporting with updating internal systems and other associated duties. The post holder will also be responsible for coordination and administration of training courses delivered by the Health Improvement Team.

FAQs

What is the main purpose of the Administrative Assistant position at NHS Scotland?

The main purpose of the Administrative Assistant position is to provide comprehensive and efficient administrative support to the Health Improvement Service in Public Health.

What qualifications are required for this position?

Applicants should be educated to HNC/HND level or equivalent, with relevant administrative/secretarial experience preferably in an NHS setting, or significant relevant administrative/secretarial experience in the NHS or similar working environment.

What specific skills are necessary for the role?

The role requires minute-taking skills, IT knowledge, and specific experience in the use of Word, PowerPoint, and Excel software packages.

What are the working hours for this position?

The working hours are up to 37.0 hours per week, providing comprehensive secretarial and administrative support five days a week, Monday to Friday, from 0900 to 1700, with flexi-time offered.

How should I apply for the position?

You should apply for this post by completing the application process on Jobtrain. Please do not upload a CV as it will not be used for shortlisting purposes.

Will I be informed if I have been shortlisted for an interview?

Yes, short-listed applicants will be contacted by email. It is important to check your emails regularly, including your junk/spam folder.

Who can I contact for informal inquiries regarding the position?

For informal inquiries, you can contact Mark Clapperton, the Service Support Manager, at Tel: 01382 660111, Ext: 58880, or via email at mark.clapperton@nhs.scot.

Is there a specific code of conduct I need to follow?

Yes, the post holder must comply with the Code of Conduct throughout their employment and achieve the mandatory Induction standards for Healthcare Support Workers in Scotland.

Can I participate in the Job Interview Guarantee Scheme?

Yes, if you wish to participate in the Job Interview Guarantee Scheme and have been invited to an interview, you should contact the Hiring Manager to discuss any special requirements you may need to attend the interview.

What should I do if I encounter issues when applying on Jobtrain?

If you encounter any system issues, you can contact the Jobtrain Candidate Support Hub for advice and support.

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NHS Tayside

Science & Healthcare
Industry
10,001+
Employees
1974
Founded Year

Mission & Purpose

NHS Tayside is responsible for providing healthcare services across the Tayside region in Scotland. Their mission is to deliver high-quality, patient-centered care through a range of medical and support services. They focus on improving health outcomes and enhancing the well-being of the community by offering accessible and effective healthcare solutions tailored to the needs of the population they serve.