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Administrative Assistant

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NHS Scotland

1mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Dundee

AI generated summary

  • You must manage your workload, have HNC/HND or equivalent, possess minute-taking skills, and be proficient in Word, PowerPoint, and Excel. Compliance with induction standards is essential.
  • You will arrange meetings, manage agendas and minutes, maintain websites, update internal systems, and coordinate training courses for the Health Improvement Team.

Requirements

  • The applicant must demonstrate the ability to work proactively, to manage their own workload and to exercise judgment when dealing with senior managers, clinicians, staff and external contacts.
  • Applicants should be educated to HNC/HND level or equivalent with relevant administrative/ secretarial experience preferably in an NHS setting, or have significant relevant administrative/secretarial experience in the NHS or similar working environment.
  • The post holder must have minute taking skills and experience, and IT knowledge, with specific experience in the use of Word, PowerPoint and Excel software packages.
  • You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment.

Responsibilities

  • Duties will include arranging meetings/events, compiling and distributing agenda and papers and recording and preparing minutes, maintaining public facing websites, supporting with updating internal systems and other associated duties. The post holder will also be responsible for coordination and administration of training courses delivered by the Health Improvement Team.

FAQs

What is the primary role of the Administrative Assistant in NHS Scotland?

The Administrative Assistant provides comprehensive and efficient administrative support to the Health Improvement Service in Public Health, including arranging meetings, compiling agendas, and maintaining websites.

What qualifications are required for this role?

Applicants should be educated to HNC/HND level or equivalent with relevant administrative/secretarial experience, preferably in an NHS setting, or have significant relevant experience in a similar working environment.

What are the working hours for this position?

The post holder will work up to 37.0 hours per week, from Monday to Friday, 0900-1700, with flexibility offered through a flexi-time system.

Is experience in minute taking required for this position?

Yes, the post holder must have minute taking skills and experience.

What software knowledge is essential for this role?

The applicant must have IT knowledge, specifically in the use of Word, PowerPoint, and Excel software packages.

Who should I contact for informal inquiries about this position?

You can contact Mark Clapperton, Service Support Manager, at Tel: 01382 660111 Ext: 58880, or via email at mark.clapperton@nhs.scot.

How should I apply for the Administrative Assistant position?

You should complete the application process on Jobtrain; do not upload a CV as it will not be used for shortlisting.

What should I do if I am invited to an interview and require special accommodations?

If you wish to participate in the Job Interview Guarantee Scheme and need special requirements, please contact the Hiring Manager as detailed in the advert.

Are short-listed applicants notified by email?

Yes, short-listed applicants will be contacted by email, so it’s important to check your emails regularly, including your junk/spam folder.

Can I make changes to my application after submitting it?

No, once you have submitted your application form, you will be unable to make any amendments.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.