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Administrative Assistant

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Fairbanks

AI generated summary

  • You must be a high school grad with 2+ years as an admin assistant, proficient in MS Office, typing 45+ wpm, have a valid driver's license, and insurance for your vehicle.
  • You will manage calls, greet visitors, schedule meetings, arrange travel, maintain filing systems, prepare expense reports, order supplies, and support language project managers.

Requirements

  • High school graduate or equivalent
  • Two year minimum administrative assistant experience
  • Ability to operate all Microsoft Office programs, such as Outlook, Word, Excel, etc.
  • Ability to accurately type at least 45 wpm
  • Valid Driver's license, access to a registered vehicle and must be able to provide proof of state-required insurance on a registered vehicle.

Responsibilities

  • Answers primary telephone system, makes referrals, takes messages, and directs incoming calls appropriately
  • Greets students and visitors
  • Organize, schedule, and set up board and staff meetings, as well as community outreach meetings using Microsoft Outlook
  • Arrange travel for Doyon Foundation team members
  • Work with Doyon Foundation accounting staff to prepare weekly expense reports
  • Create, design, and modify documents using Microsoft Office programs
  • Coordinate and maintain records for office space
  • Responsible for maintaining the Language Revitalization department's electronic and paper filing system
  • Responsible for maintaining and ordering office supplies
  • Responsible for meeting room logistics and preparation
  • Sort and distribute incoming mail; prepare and send outgoing mail
  • Proofread all work for accuracy and clarity
  • Perform other duties and projects as assigned by the supervisor
  • Support language project managers with grant-related administration

FAQs

What is the primary role of the Administrative Assistant at Doyon Foundation?

The primary role of the Administrative Assistant is to provide administrative support to ensure the efficient operation of the Doyon Foundation, working across multiple teams including operations, scholarship programs, and language revitalization.

What qualifications are required for this position?

Candidates must have a high school diploma or equivalent, at least two years of administrative assistant experience, proficiency in Microsoft Office programs, the ability to type at least 45 wpm, and a valid driver's license with proof of state-required insurance.

What type of benefits does Doyon Foundation offer?

Doyon Foundation offers a comprehensive benefits package including paid holidays, paid time off, health insurance, 401(k) plan with employer match, life insurance, tuition assistance, and support programs like an Employee Assistance Program.

Is experience with Alaska Native culture preferred?

Yes, a knowledge or desire to learn about the cultural heritage of Doyon shareholders is preferred and valued in applicants.

Will I need to perform tasks outside of the essential functions listed?

Yes, employees may be required to follow additional job-related instructions and perform other duties as requested by authorized personnel.

How does Doyon Foundation handle reasonable accommodations for employees with disabilities?

Doyon Foundation is committed to providing reasonable accommodations according to applicable state and federal laws for qualified individuals with physical or mental disabilities.

What is the work environment like for the Administrative Assistant position?

The work is primarily performed in a professional office setting, which may involve interacting with a diverse range of people. The job is generally sedentary with some light lifting required.

Does Doyon Foundation offer tuition assistance?

Yes, Doyon Foundation offers tuition assistance to eligible employees as part of its benefits package.

Are there opportunities for growth and advancement within the foundation?

While not explicitly detailed in the job description, opportunities for advancement may exist within the organization, especially considering its focus on enhancing educational and career opportunities.

What does the preference statement indicate for job applicants?

The preference statement indicates that Doyon grants hiring preference to qualified Doyon Shareholders first, and then to qualified shareholders of other Alaska Native corporations, in all phases of employment and training.

https://www.doyon.com/careers/

Energy
Industry
501-1000
Employees
1972
Founded Year

Mission & Purpose

Doyon, Limited, the Native regional corporation for Interior Alaska, is a for-profit corporation with more than 20,000 shareholders. Established under the 1971 Alaska Native Claims Settlement Act (ANCSA), Doyon is the largest private landowner in Alaska, with more than 12.5 million acres allocated to the corporation under ANCSA. Doyon's mission is to continually enhance our position as a financially strong Native corporation in order to promote the economic and social well-being of our shareholders and future shareholders, to strengthen our Native way of life, and to protect and enhance our land and resources. Learn more about our mission, values and vision at www.doyon.com. As one of the top Alaska-owned businesses, Doyon operates a diverse family of companies, including more than a dozen for-profit businesses across the nation in the areas of oil field services, utility management, engineering management, information technology services, land and natural resource development, facility management, construction and tourism. Headquartered in Fairbanks, Alaska, Doyon is led by a 13-member board of directors and a team of senior managers. The corporation currently employs over 800 individuals worldwide and over 550 employees in Alaska.