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Administrative Assistant

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HENSEL PHELPS

1mo ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Construction & Surveying
    Facilities Management
  • Loveland

AI generated summary

  • You must read and write simple instructions, present information effectively, follow directions, problem-solve, ask questions for improvements, collaborate well, and meet quality standards.
  • You will manage correspondence, schedule appointments, organize meetings, coordinate travel, maintain files, process data, and handle supplies while supporting the manager's administrative needs.

Requirements

  • Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.
  • Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Willingness to take direction and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations.
  • Willingly asks questions and implement new and more effective procedures to document control and management.
  • Works collaboratively with others and fosters a positive work environment related to teamwork.
  • Understands and meets quality standards.

Responsibilities

  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.
  • Composes routine correspondence.
  • Organizes and maintains operational file system and files correspondence and other records.
  • Answers and screens manager's telephone calls and arranges conference calls.
  • Coordinates manager's schedule and makes appointments.
  • Arranges and coordinates travel schedules and reservations.
  • Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Prepares source data for computer entry by compiling, processing customer and account source documents. This includes entering customer and account data.

FAQs

What is the compensation range for the Administrative Assistant position?

The compensation range for the Administrative Assistant position in Loveland, Colorado is $18.00 - $22.00 per hour, depending on experience, along with full benefits.

What are the employment offer contingencies?

Employment offers are contingent upon successful completion of verification of work authorization and employment eligibility, substance abuse screening, physical exams (if applicable), and background checks for badging/security clearances (if applicable).

What benefits are offered with this position?

Hensel Phelps offers generous benefits for full-time employees, including company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, a 401(K) retirement plan, and an employee assistance program (EAP). Employees are also eligible for paid time off beginning upon hire.

What qualifications are required for the Administrative Assistant role?

Qualifications include the ability to read and comprehend instructions and memos, effectively present information, follow directions, deal with standardized problems, ask questions for improved procedures, and work collaboratively in a team environment while meeting quality standards.

What are the essential duties of the Administrative Assistant?

Essential duties include managing incoming and outgoing correspondence, taking dictation, composing routine correspondence, maintaining operational file systems, answering and screening phone calls, coordinating schedules and meetings, arranging travel, and preparing data for computer entry.

What is the physical work classification for this position?

This position is classified as Light Work, which involves exerting up to 25 pounds of force occasionally, with various activities like walking, sitting, reaching, and operating office machinery.

Is Hensel Phelps an equal opportunity employer?

Yes, Hensel Phelps is an equal opportunity employer and is committed to affirmative action to increase employment opportunities for protected veterans and individuals with disabilities, and does not discriminate based on various protected characteristics.

Are there any specific requirements related to background checks?

Yes, background checks are required for badging/security clearances if applicable, and are part of the employment offer contingencies.

What does the work environment look like for an Administrative Assistant?

The work environment primarily involves working in an office setting where the individual will interact with employees and external stakeholders, manage correspondence, and perform administrative tasks with a variety of office machinery.

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HENSEL PHELPS

Delivering EXCELLENCE in all we do. General Contractor providing development, construction and facility services.

Real Estate
Industry
1001-5000
Employees
1973
Founded Year

Mission & Purpose

As an employee-owned company, Hensel Phelps culture is based on dedication and commitment to delivering excellence for our clients and employees. Established in 1937, Hensel Phelps celebrates over three-quarters of a century in the construction industry as a direct result of the performance of our people who focus on providing clients a higher level of service. Hensel Phelps Plans, Builds and Manages a diverse range of domestic and international project types that encompass development, new construction and renovation, facilities management for a variety of project types, including aviation and transportation, commercial office, educational, government, healthcare, mission critical, hospitality and leisure, industrial, justice and public safety, lab and research, multi-residence, museum and library, and more. Hensel Phelps is an industry leader in the successful delivery of projects for both the public and private sectors providing real estate development, construction and facilities management services to support our clients needs.