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Administrative Assistant

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BlackRock

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago

AI generated summary

  • You need 5+ years of corporate admin experience, strong time management, detail orientation, discretion, proficiency in MS Office, problem-solving skills, and the ability to work independently.
  • You will manage busy schedules, arrange meetings and travel, greet visitors, handle supplies and expenses, produce documents, and collaborate with other assistants for support.

Requirements

  • Minimum five years of corporate administrative experience in role(s) that interfaced with external clients and executive management; college degree preferred
  • Superior time management skills, detail orientation, adaptability, flexibility; able to handle many concurrent assignments/meet deadlines with a high degree of accuracy in a potentially high-pressure environment
  • Able to operate with discretion, keeping sensitive/confidential information private
  • Excellent phone manner and management a must
  • Extensive experience with Microsoft suite: MS Word, Excel, Outlook, PowerPoint
  • Experience and proficiency working with automated expense tracking, online travel etc.
  • Strong problem solving, organizational, interpersonal and communication skills
  • Willingness to take initiative, accept responsibility and produce results; self-starter with the ability to work independently and with minimal guidance

Responsibilities

  • Handle a broad range of duties from day-to-day operational activities to interactions with senior BlackRock and partner firm executives and their assistants.
  • Manage the daily schedule of multiple individuals, anticipate necessary background material; directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time.
  • Meet/greet visitors/clients, answer phones, coordinate conference rooms/meal arrangements.
  • Assist with planning and arrangement of internal team huddle meetings, including securing venue, restaurant reservations, meals, prep of meeting materials, etc.
  • Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
  • Manage inventory of supply stock for the team.
  • Process and track expense reports and reimbursements (with assistance of outside vendor).
  • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling; file and make copies as required.
  • Perform ad hoc projects as needed.
  • Partner with other assistants in the USWA business to provide back up support to teams during assistants paid time off, breaks, etc.

FAQs

Do we support remote work?

Yes, we operate a hybrid work model allowing flexibility to work from home one day a week, while requiring employees to be in the office at least four days per week.

What is the salary range for the Administrative Assistant position?

The salary range for this position is not specified in the job description.

What qualifications are required for the Administrative Assistant role?

A minimum of five years of corporate administrative experience is required, preferably with a college degree. Candidates should also have strong time management, organizational, and communication skills.

What kind of benefits does BlackRock offer?

BlackRock offers a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents, and Flexible Time Off (FTO).

What are the primary responsibilities of the Administrative Assistant?

Responsibilities include managing schedules, handling travel planning, organizing meetings, processing expense reports, and supporting other team members as needed.

Is experience with Microsoft Office Suite necessary for this position?

Yes, extensive experience with Microsoft Office Suite, including MS Word, Excel, Outlook, and PowerPoint, is required.

Will I need to manage confidential information in this role?

Yes, the role requires discretion in handling sensitive and confidential information.

Are there opportunities for professional development at BlackRock?

Yes, BlackRock is dedicated to providing development opportunities to help employees thrive and enhance their skills.

What is the job location for the Administrative Assistant position?

The position is based in BlackRock's Chicago office.

How will I be supported in my role as an Administrative Assistant?

You will receive support from other assistants in the US Wealth Advisory business and will be involved in ad hoc projects, partnering with teams for coverage during absences.

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BlackRock

Global investment manager. Technology provider. Helping more and more people experience financial well-being.

Finance
Industry
10,001+
Employees
1988
Founded Year

Mission & Purpose

BlackRock is a global asset manager and technology provider. Our purpose is to help more and more people experience financial well-being. We help millions of people invest to build savings that serve them throughout their lives. We make investing easier and more affordable. We advance sustainable investing because our conviction is it delivers better outcomes for investors. We contribute to a more resilient economy that benefits more people. Together with our clients, we’re contributing to a more equitable and resilient world – today and for generations to come. That’s why, we’re asking bigger questions – of ourselves, our industry, and the world at large. Questions that challenge convention and give rise to new thinking. Because the bigger questions we ask, the bigger actions we can take. Follow us for global insights shaping the economy, innovative thinking around the path to net zero and more information on culture and careers at BlackRock.

Benefits

  • Financial Well-being

    We help more and more people experience financial well-being – which applies as much to you as it does to our clients. At BlackRock, you’ll have access to our competitive retirement plan as well as financial coaching and educational resources to help you build a sound financial future.

  • Healthcare

    We provide a great selection of benefits and programs to help you manage health care costs, live a healthy lifestyle and find the right care, whenever you need it.

  • Physical well-being

    We know that physical well-being is an important component of maintaining your overall health – both now and in the future. Our comprehensive physical well-being benefits help you stay active, eat better and feel energized.

  • Life management

    We know managing life, work and everything in between can be difficult. So, whether you need a little R&R or time to tend to other matters, Flexible Time Off allows you to take time away from work, stress free, to focus on moments that are important to you.

  • Emotional well-being

    We understand emotional resilience is key to helping you thrive – in your life and at work. Whether you’re looking for ways to handle life’s many challenges, reduce your stress or boost your happiness by volunteering your time in service to others, our resources can help you navigate all kinds of situations.

  • Professional well-being

    Focus on your strengths and build the​ expertise you need to further your career. Our BlackRock Academies, structured training by​ program and employee networks, provide resources for​ meaningful networking, skill building and professional as​ well as personal growth.

  • Pay for Performance

    Our pay for performance approach means your total compensation reflects individual, business and company performance. For our full-time employees, total compensation includes a base salary plus an annual discretionary bonus.