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Administrative Assistant

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Saint Louis

AI generated summary

  • You need 4+ years administrative support experience, attention to detail, strong communication skills, collaboration ability, Microsoft Office proficiency, and positive attitude. Lift up to 30 pounds.
  • You will handle office administrative tasks, manage space and meetings, assist with project management, greet visitors, answer phones, maintain supplies, handle mail, and coordinate special projects at a design firm.

Requirements

  • High School Diploma and a minimum of four years of related experience working as an Administrative Support professional required.
  • Associates degree is a plus. Experience working in a professional services firm preferred.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and focus on accuracy with work is a must.
  • Ability to work in highly collaborative and deadline driven environment.
  • Advanced skills in Microsoft Word, Excel, Outlook, Teams and PowerPoint required.
  • Positive, can-do attitude and willingness to dive into projects and tasks.
  • Ability to lift up to 30 pounds.

Responsibilities

  • Independently handles moderately complex administrative activities under general direction and support of office leadership.
  • Manages office space as well as conference room bookings; maintains room set-ups (equipment, furniture placement, etc.); ensures lobby and common areas are neat.
  • May assist in project management, as needed by various architectural and design teams.
  • Collaborates with HR and IT to coordinate new hire orientation.
  • Monitor building entrances and grant entrance to visitors.
  • Reception desk coverage including answering phones, granting building access, and greeting visitors in a courteous and professional manner.
  • Provide parking validation and process parking payments.
  • Screens incoming calls and routes them to appropriate team member.
  • Coordinates in-house and off-site meetings and events, including calendar invites, meeting materials, equipment set-up, and ordering and set-up of food and beverages.
  • Maintains office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies.
  • Prepares outgoing mail; receives, sorts, and distributes incoming mail and packages.
  • Creates, maintains, retains and/or stores files in accordance with firm standards.
  • Assists in review and approval of employee expense reports & reimbursement requests.
  • Maintains office PTO calendar.
  • Organize officewide special projects such as blood drives, flu shots, etc.
  • May handle other responsibilities as needed.

FAQs

What are the requirements for this Administrative Assistant position?

The requirements for this position include a High School Diploma and a minimum of four years of related experience working as an Administrative Support professional. An Associates degree is a plus. Experience working in a professional services firm is preferred. Additionally, strong communication skills, attention to detail, proficiency in Microsoft Office, and the ability to work in a collaborative, deadline-driven environment are necessary.

What are the typical responsibilities of an Administrative Assistant in this role?

Responsibilities include independently handling administrative activities, managing office space and conference room bookings, assisting with project management, coordinating new hire orientation, managing building entrances, reception desk coverage, coordinating meetings and events, maintaining office supply inventory, handling expense reports, and assisting with special projects as needed.

Is this position full-time or part-time?

This position can be filled with either a full-time or part-time schedule. The candidate must be available to work in the office Monday - Thursday and provide occasional coverage for office events in the evenings and on weekends as needed.

What software skills are required for this position?

Advanced skills in Microsoft Word, Excel, Outlook, Teams, and PowerPoint are required for this role.

What is the company culture like at CannonDesign?

CannonDesign is committed to creating an equitable and inclusive work environment for all employees. The company values communication, transparency, and client adoration. They are dedicated to promoting equity, diversity, and inclusion efforts through various initiatives such as their DEI Council and Employee Resource Groups.

We design solutions that help people continuously flourish. Living-Centered Design is how we do it.

Fashion & Arts
Industry
1001-5000
Employees
1945
Founded Year

Mission & Purpose

As an integrated design firm, we do a lot of things. But at our core, we help people continuously flourish. We leverage the heart, passion and intelligence of our more than 1,000 creative thinkers to develop solutions for some of the greatest challenges facing our clients and society. Whether designing for equity in education, accessible healthcare, inclusive communities, new scientific discoveries or the “next big idea” in business, we partner with organizations to help them improve human life. We do this through a design approach we created called Living-Centered Design. Our approach realizes that to create a world where people continuously flourish, we must address the complex interdependencies that exist between people, businesses, communities, society and the environment.