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Administrative Assistant

  • Job
    Full-time
    Entry Level
  • Hospitality & Retail
  • Orange
  • Quick Apply

AI generated summary

  • You need a high school diploma, and ideally a 4-year college degree, to join Jackson Lewis P.C. as an Administrative Assistant.
  • You will provide administrative support to attorneys, including processing invoices, scheduling, document management, and facilities tasks. Additional clerical assignments as directed.

Requirements

  • High school diploma or equivalent required.
  • 4-year college degree preferred.

Responsibilities

  • Process invoices and monthly expense reports in Concur.
  • Under the supervision of the Office Administrator, engage in the support of the attorneys. Duties may include the following:
  • Run conflict checks and open new client engagements as requested.
  • Create engagement letters.
  • Assist in the preparation/revision of correspondence, pleadings, and other documents such as PowerPoint presentations.
  • Assist with scheduling, as requested. Close matters as instructed.
  • Upload documents and emails to Netdocs document management system.
  • Book and organize travel arrangements through the firm’s travel agency, Lawyers Travel.
  • Proofread documents.
  • Other clerical assignments as directed.
  • Perform routine hospitality and facilities tasks, including the following:
  • Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail.
  • Assist with all aspects of document reproduction and processing: copying, scanning, date stamping and preparing binders.
  • Troubleshoot and perform minor repairs of office equipment (e.g., clear paper jams, change toner/ink cartridge).
  • Schedule service calls as needed.
  • Prepare conference rooms for meetings, set up and clean up.
  • Function as liaison with both internal departments and outside agencies.
  • Provide other administrative assistance as appropriate and requested.

FAQs

What are the primary responsibilities of an Administrative Assistant in this role?

The primary responsibilities include processing invoices and expense reports, providing support to attorneys by handling conflict checks and engagement management, preparing and revising legal documents, organizing travel arrangements, assisting with scheduling, and performing routine hospitality and facilities tasks.

What qualifications are required for the Administrative Assistant position?

A high school diploma or equivalent is required, with a 4-year college degree preferred. Additionally, the ideal candidate should be highly motivated, organized, detail-oriented, and have the ability to work on multiple tasks simultaneously.

What are some of the tasks involved in providing support to attorneys as an Administrative Assistant?

Tasks may include running conflict checks, opening new client engagements, creating engagement letters, preparing/revising correspondence and documents, assisting with scheduling, closing matters, proofreading documents, and uploading documents to the document management system.

What are some of the hospitality and facilities tasks that an Administrative Assistant may be responsible for?

Some tasks may include preparing and distributing mail and packages, document reproduction and processing, troubleshooting and performing minor repairs on office equipment, scheduling service calls, preparing conference rooms for meetings, and serving as a liaison with internal departments and outside agencies.

Helping employers mitigate workplace law risk and cultivate high-functioning, engaged, stable and diverse workforces.

Law
Industry
1001-5000
Employees

Mission & Purpose

Founded in 1958, Jackson Lewis is dedicated to representing management exclusively in workplace law. With 800 attorneys practicing in major locations throughout the U.S. and Puerto Rico, Jackson Lewis is included in the AmLaw 100 and Global 100 rankings of law firms. The firm’s wide range of specialized areas of practice provides the resources to address every aspect of the employer/employee relationship. Jackson Lewis has one of the most active employment litigation practices in the world, with a current caseload of over 6,500 litigations and approximately 650 class actions. Jackson Lewis is a founding member of L&E Global Employers’ Counsel Worldwide, an alliance of premier employment law boutique firms and practices in Europe, North America, and the Asia Pacific Region.