Administrative Assistant

Robert Half

Aug 2

Applications are closed

Job
Full-time
Junior (1-2 years)
Dalton

Requirements

Must possess a minimum of 2 years experience in an administrative assistant role within the Textile Manufacturing industry or similar.
Skilled in answering inbound calls and maintaining a professional communication style.
Demonstrable experience in managing email correspondence effectively and promptly.
Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
Experience in scheduling appointments and managing a complex calendar.
Ability to complete expense reports accurately and in a timely manner.
Knowledge of records retention policies and procedures.
Experience in coordinating travel arrangements for senior members of staff.
Proven capability in calendar management and coordinating meetings.
Must have a strong attention to detail and organizational skills.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Willingness to take on new tasks and challenges.
Ability to manage time efficiently and prioritize tasks effectively.
High level of professionalism and integrity.
BILINGUAL Spanish/English would be a HUGE +.

Responsibilities

Manage email inbox for the Director of Human Resources Benefits, including review, escalation, filing, summarizing, and responding.
Take charge of calendar management for the Director of Human Resources Benefits, including arranging meetings and managing time-related priorities.
Ensure a high level of confidentiality in all tasks and communications.
Collaborate with Senior Managers of Human Resources, Associate Experience Managers, and Benefits Operations Manager and their teams.
Oversee records retention and filing, both electronically and physically.
Assist in maintaining the team's scorecard and team SharePoint.
Plan and coordinate team events and vendor meetings.
Maintain comprehensive work instructions for job duties within the team.
Support copying, printing, and distribution of various communications and materials.
Handle facilities service requests and follow-ups.
Coordinate onboarding for new team members, including equipment orders and setup, IT requests, and other related tasks.
Answer phone calls and organize travel arrangements for team members.
Complete and submit expense reports for team members.
Maintain Human Resources department budgets and provide reporting as needed.
Manage central supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
Act as a back-up to the Sr. Benefits Administrator to process invoices.
Support data entry and reporting in various platforms as needed.
Assist with departmental communications, including drafting emails, presentations, and reports as needed.
Maintain and audit security for shared drives, folders, and distribution lists.

FAQs

What are the working hours for the Administrative Assistant position?

The working hours are 8 am to 5 pm, Monday through Friday, with no overtime required.

Is there potential for growth within the company?

Yes, there is tremendous growth potential for full-time hires, with opportunities to work in an environment that promotes consistent learning and growth.

What is the required experience for this Administrative Assistant role?

A minimum of 2 years of experience in an administrative assistant role within the Textile Manufacturing industry or a similar field is required.

Can I apply for this position if I am bilingual in Spanish and English?

Yes, being bilingual in Spanish and English would be a huge plus for this position.

What types of software skills are required for the role?

Proficiency in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word, is required.

Will I be responsible for managing travel arrangements for team members?

Yes, part of the responsibilities includes coordinating travel arrangements for team members.

What benefits does the company offer?

The company offers a full benefits package including medical, vision, dental, and life and disability insurance, as well as a 401K plan with company match.

Is there a need for handling confidential information?

Yes, a high level of confidentiality is required in all tasks and communications.

How do I apply for the Administrative Assistant position?

You can submit your resume and call the office at 423-265-5561 for an immediate interview.

What type of tasks will I be responsible for related to departmental communications?

You will assist with drafting emails, presentations, and reports as needed.

Robert Half

Helping you find skilled candidates, in-demand jobs, and solutions you need to do your best work yet.

Human Resources

Industry

10,001+

Employees

1948

Founded Year

Mission & Purpose

Robert Half is a global staffing firm that specialises in placing skilled professionals in accounting, finance, technology, legal, creative, and administrative roles. Their ultimate mission is to connect talented individuals with leading companies, ensuring both businesses and employees achieve their full potential. The company's purpose is to provide personalised recruitment services, helping clients find the right talent and job seekers find fulfilling careers, all while maintaining a high standard of ethical practices and industry expertise.