Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Assistant

image

Glumac

13d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Los Angeles

AI generated summary

  • You should have a professional demeanor, excellent English communication skills, 2 years of admin experience, strong problem-solving skills, and knowledge of Office 365, SharePoint, and Bluebeam.
  • You will greet visitors, handle calls, manage mail, coordinate meetings and logistics, maintain office supplies, and assist teams with administrative tasks and project documentation.

Requirements

  • A professional and welcoming front office demeanor.
  • Excellent communication skills, with fluency in both written and spoken English.
  • A positive attitude and enjoyment in interacting with callers and visitors.
  • At least 2 years of experience in administrative support roles.
  • Strong problem-solving skills and analytical abilities.
  • Knowledgeable in Office 365, SharePoint and Bluebeam.

Responsibilities

  • In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional atmosphere. Key responsibilities include:
  • Greeting visitors, determining the purpose of their visit and directing them to the appropriate location.
  • Sorting and distributing incoming mail and packages
  • Answering phone calls to our LA office and at times handling phones for other offices through call forwarding This includes answering, screening, and directing phone calls to staff, and may also include taking messages.
  • Perform basic administrative support tasks such as copies and scanning, data entry, scheduling, etc.
  • Coordinating outgoing courier services, shipping and mail.
  • Coordinate and set-up meetings and events as requested, including catering, set-up, clean-up and coordination of all other logistics (AV needs, supplies) Maintaining office supplies and snacks/drinks/coffee. This includes restocking kitchen with delivered items.
  • Ensuring that the front office space, conference rooms and kitchen area remain clean and welcoming throughout the day.
  • Assist engineering and administrative teams with construction administration, formatting and editing for project specifications and performing graphical quality control of engineering design drawings at project milestones.

FAQs

What is the work schedule for the Administrative Assistant position?

This position is full-time and requires in-office presence.

What are the primary responsibilities of the Administrative Assistant?

Key responsibilities include greeting visitors, sorting and distributing mail, answering phone calls, performing administrative tasks, coordinating meetings and events, maintaining office supplies, and assisting with construction administration.

What skills and qualifications are required for this role?

Candidates should have a professional demeanor, excellent communication skills in English, a positive attitude, at least 2 years of administrative support experience, strong problem-solving skills, and knowledge of Office 365, SharePoint, and Bluebeam.

What is the salary range for this position?

The salary range for the Administrative Assistant position is $45,000 - $85,000, though actual salaries may vary based on location, experience, and performance.

How can I apply for the Administrative Assistant position?

To apply, please submit your resume and cover letter on the Careers section of Glumac's website at https://www.glumac.com/careers/#open-positions.

Is there an opportunity for growth within the company?

Yes, Glumac values employee development and offers opportunities for growth while working on innovative projects in sustainable design.

Are there benefits offered to employees?

While the job description does not specify particular benefits, Glumac's total compensation package may include various employee benefits.

What is the company culture like at Glumac?

Glumac fosters a sense of belonging through meaningful work, prioritizing diversity, inclusion, and equity among its employees.

Is prior experience in sustainable design required for this position?

No, prior experience in sustainable design is not specifically required, but a keenness to engage in sustainable practices will be beneficial.

Will I be contacted if I am not selected for an interview?

Only those selected for an interview will be contacted. Thank you for your interest.

Glumac

We are Engineers for a Sustainable Future.

Real Estate
Industry
201-500
Employees
1971
Founded Year

Mission & Purpose

Glumac, a Tetra Tech Company, is a global leader in building engineering, committed to delivering a low carbon future for all. We provide mechanical, electrical, and plumbing design; sustainable building consulting, carbon consulting, energy modeling, low voltage design, architectural lighting design, and building commissioning. The goal of these teams is to collaborate with architects, contractors, owners and developers, to create healthy, equitable, and resilient communities.