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Administrative Assistant

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Pfizer

4d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • New York
  • Quick Apply
    7d left

AI generated summary

  • You need a relevant degree, 4+ years admin experience, strong communication and project management skills, Microsoft proficiency, and ability to handle confidential info. Pfizer experience preferred.
  • You will provide administrative support, manage calendars and travel, coordinate meetings, handle confidential matters, assist with projects, and collaborate with vendors and other teams.

Requirements

  • Undergraduate degree (BS/BA) or equivalent experience
  • 4+ years of relevant administrative experience
  • Ability to work effectively in a team-based environment and partner with internal/external stakeholders
  • Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
  • Strong verbal and written communication skills - ability to mobilize team members and engage leadership
  • Demonstrated project management experience
  • Business acumen, Decision making, and demonstrated flexibility
  • Ability to navigate internal organization/processes
  • Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
  • Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint & Box. Ability and willingness to handle special projects
  • Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent
  • Pfizer experience preferred 5+ years of experience as an executive administrative assistant or coordinator experience

Responsibilities

  • Provide administrative support to the Real World Evidence Platform CMAO with meeting planning, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
  • Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
  • Provide administrative support to Real World Evidence Platform CMAO, including calendar, travel and expense report support, and meetings.
  • Provide support for various Medical and Leadership Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
  • Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
  • Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
  • Lead or support different Medical optional projects and initiatives.
  • Handle confidential matters on a regular basis.
  • Coordinate and provide key information to other business units as requested, and as appropriate.
  • Manage document resources on SharePoint site.
  • Support project management and KOL engagement as requested.
  • Assist with onboarding of new colleagues as requested.
  • Update team organizational charts and distribution lists as requested. Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.
  • Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.

FAQs

What is the role of the Administrative Assistant in the Real World Evidence Platform CMAO?

The Administrative Assistant provides comprehensive administrative support, including complex calendar management, meeting planning, travel coordination, and expense report management.

What are the basic qualifications required for this position?

The basic qualifications include an undergraduate degree or equivalent experience, 4+ years of relevant administrative experience, effective teamwork skills, strong communication abilities, and proficiency in Microsoft Office applications and specific Pfizer applications.

What are some preferred qualifications for applicants?

Preferred qualifications include Pfizer experience and 5+ years of experience as an executive administrative assistant or coordinator.

Is there a possibility of flexible work hours in this position?

Yes, the position may require flexible work hours, including early mornings or occasional overtime as needed, though it is not likely to be frequent.

When is the last day to apply for this position?

The last day to apply for this position is October 11, 2024.

What kind of benefits does Pfizer offer for this role?

Pfizer offers comprehensive benefits, including a 401(k) plan with matching contributions, paid vacation, health benefits including medical, dental, and vision coverage, as well as paid leave for caregiving and parental needs.

Will there be opportunities for project management in this role?

Yes, the role includes responsibilities for project management and supporting various initiatives and projects within the Medical Team.

Is there an employee referral bonus for this position?

Yes, this position is eligible for an employee referral bonus.

What is the salary range for this position?

The salary for this position ranges from $31.99 to $53.31 per hour, in addition to eligibility for overtime and other pay premiums.

Does this position require work authorization in the United States?

Yes, this position requires permanent work authorization in the United States.

Pfizer

Pharmaceutical Manufacturing

Science & Healthcare
Industry
10,001+
Employees
1849
Founded Year

Mission & Purpose

Pfizer is a global biopharmaceutical company dedicated to discovering, developing, and delivering innovative healthcare solutions. They are committed to improving the health and well-being of people around the world. Pfizer's mission is to be a leading force in the fight against diseases and to provide access to safe, effective, and affordable medicines. Their purpose is to make a positive impact on society by advancing medical science, developing breakthrough therapies, and collaborating with healthcare professionals and partners to address unmet medical needs. With a focus on research, development, and the production of pharmaceutical products, Pfizer plays a vital role in shaping the future of healthcare and improving patient outcomes.