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Administrative Assistant

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HCVT

9d ago

  • Job
    Full-time
    Mid Level
  • Accounting & Tax
  • Fort Worth
  • Quick Apply

AI generated summary

  • You must have 3+ years of relevant experience, strong communication skills, excellent organization, Microsoft Office proficiency, and a background in Legal, Financial, or Accounting industries is ideal.
  • You will handle administrative tasks, schedule meetings, process mail, maintain legal documents, plan meetings, and provide support while adhering to firm policies and procedures.

Requirements

  • Strong work history with 3+ years of relevant experience.
  • Professional demeanor and ability to interface with the partner group.
  • A high level of personal integrity and professional ethics.
  • Excellent written and oral communication skills.
  • Superior organizational skills with an excellent attention to detail.
  • Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure.
  • Highly developed skills with Microsoft Office including Word, Excel, Outlook and Power Point (Acrobat a plus).
  • Demonstrated ability to approach challenges with flexibility and a “can-do" attitude.
  • Background in Legal, Financial or Accounting industries would be ideal.

Responsibilities

  • Responsible for general administrative tasks such as presentations, correspondence, filing, travel & expense reports, phone support, greeting visitors on occasion, etc.
  • Acting as liaison for Ft. Worth professionals in order to schedule meetings with client or outside advisor personnel.
  • Processing mail, highlighting action or important items, attaching relevant files or information, and assuming responsibility for responding when appropriate.
  • Responsible for working with designated client business unit teams to maintain structure charts, obtain entity EINs, and prepare/file certain tax elections.
  • Works with client’s legal department and outside legal counsel to maintain final entity and transaction legal documents.
  • Responsible for planning of periodic on-site and offsite meetings (preparing agenda, presentations, coordinating with hotels for necessary set-up, etc.).
  • Maintain knowledge of Firm policies and procedures and answering, refer or directing requests and inquiries.

FAQs

What type of work model does HCVT offer for this position?

HCVT embraces a hybrid work model that offers a balance between in-office collaboration and remote convenience, requiring team members to work a minimum of two days a week in the office.

What are the primary responsibilities of the Administrative Assistant?

The Administrative Assistant will be responsible for general administrative tasks, acting as a liaison for scheduling meetings, processing mail, maintaining legal documents, planning meetings, and answering inquiries related to firm policies and procedures.

What qualifications are needed for the Administrative Assistant position?

Candidates should have a strong work history with 3+ years of relevant experience, excellent communication skills, superior organizational skills, proficiency in Microsoft Office, and ideally a background in the Legal, Financial, or Accounting industries.

What is the interview process for this position?

The initial interview will be a Zoom video screen conducted by a recruiter, followed by a second round of in-person interviews at the Fort Worth office.

How does HCVT ensure a rewarding employee experience?

HCVT invests significantly in training and provides diverse and intellectually stimulating client engagements to help employees develop their skills and advance their careers.

What industries does HCVT serve?

HCVT serves clients across various industries, including Private Equity, Real Estate & Hospitality, Media & Entertainment, Manufacturing & Distribution, and more, including high-net-worth individuals and family offices.

Is there a specific dress code for the Administrative Assistant position?

The job description does not specify a dress code, but a professional demeanor is expected when interfacing with the partner group and clients.

Are there opportunities for career advancement within HCVT?

Yes, HCVT offers significant growth opportunities due to its steady growth since 1991 and continuous expansion of client service offerings.

HCVT

Connecting clients with solutions.

Accounting
Industry
501-1000
Employees
1991
Founded Year

Mission & Purpose

We are a Top 30 CPA firm headquartered in Los Angeles, providing tax, audit and assurance, business management, mergers & acquisition, and valuation advisory services to clients across a wide variety of industries. Our engagement teams are business-focused, and our business model is built on partner access and advice. We have been recognized by Inside Public Accounting as one of the “Best of the Best” firms for a record 17 consecutive years, validating we do the right things for our people, our clients, and our communities. With a team of over 700 members operating from nine offices throughout California, and offices in Arizona, Texas, and Utah, we have the scale and bench strength to meet your needs—whether a business, nonprofit organization or a high net worth individual. We are known in the marketplace as a firm with deep technical skills addressing the most complex tax issues associated with partnerships and pass-through entities. Clarifying and resolving complex issues is what we do. How we do it is what sets us apart from other CPA firms.