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Administrative Assistant

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Astrion

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Washington

AI generated summary

  • You need a Public Trust clearance, 2+ years experience, strong communication skills, proficiency in Microsoft Office and SharePoint, and ability to adapt to changing priorities in a fast-paced environment.
  • You will provide administrative support, manage office functions, coordinate with external contacts, and prepare meeting agendas while ensuring program compliance with FAA policies.

Requirements

  • SECURITY CLEARANCE: Ability to complete and pass a Public Trust Security Investigation
  • EDUCATION: Bachelor’s degree preferred
  • CERTIFICATIONS: N/A
  • EXPERIENCE LEVEL: 2 or more years of directly related experience required
  • Self-motivated, hard-working independent thinker that requires minimal supervision
  • Ideal candidate is a customer-service oriented problem solver with the ability to work independently and as part of diverse teams
  • Excellent people skills - able to work with teams of varying sizes, technical abilities, and levels of authority with both internal corporate staff and teammates
  • An ability to work with many personality types and style preferences at the same time and help provide a constructive work environment
  • Exceptional oral and written communication skills, organizational, critical thinking and analysis, meeting facilitation, and interpersonal skills are essential
  • Must be flexible in adapting to deadlines and changing priorities, has a pro-active attitude and a disciplined work ethic
  • A demonstrated flexibility of schedule and ability to handle last minute, short turnaround items
  • This includes an ability to quickly assess a situation or deliverable and then implement the most beneficial changes possible in the available time
  • Must be comfortable handling a diverse range of simultaneous assignments while receiving direction from numerous customers
  • Must be even-keeled and successful working in a stressful, ever-changing environment
  • The ability to rebound and adapt quickly to sudden changes in deliverable requirements or deliverable expectations
  • Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once
  • Proficiency in Microsoft Office Suite, including Excel, Project, PowerPoint, Word
  • Proficiency in using Microsoft SharePoint
  • Proficiency in setting up and operating video conferencing systems

Responsibilities

  • - Works with minimal supervision. Provides expertise in general clerical, secretarial, receptionist, word processing, filing and record keeping, and non-complex analysis.
  • - Performs administrative and management support services for a wide range of office functions.
  • - Provides administrative support in the management of personnel, financial, operations and technical programs. Position requires substantial coordination and interfacing with other offices.
  • - Serves as primary office contact for the organization, interacting with NAS customers, other organizations, and external lines of business on a day-to-day basis.
  • - Supports all aspects of program/project management involving planning, developing, organizing, coordinating, and conducting organizational activities to ensure FAA operational policies, processes, and program elements are integrated and documented.
  • - Prepares agendas and plans for meetings (e.g., booking meeting space, arranging conference lines).

FAQs

What is the location of the Administrative Assistant position?

The position is located at the Federal Aviation Administration in Washington, DC.

What are the required qualifications for this role?

The required qualifications include the ability to complete and pass a Public Trust Security Investigation, a preferred Bachelor’s degree, and a minimum of 2 years of directly related experience.

Is travel required for this position?

No, travel is not applicable for this position.

What skills are preferred for candidates applying for this position?

Preferred skills include being self-motivated, having excellent people skills, exceptional communication skills, adaptability to deadlines, proficiency in Microsoft Office Suite and SharePoint, and the ability to manage multiple assignments simultaneously.

What are the primary responsibilities of the Administrative Assistant?

Responsibilities include providing clerical support, management support services, acting as the primary office contact, supporting program/project management, and preparing agendas and plans for meetings.

What benefits does Astrion offer to its employees?

Astrion offers competitive salaries, continuing education assistance, professional development allotments, multiple healthcare benefits packages, a 401K with employer matching, and paid time off (PTO) along with a federally recognized holiday schedule.

What type of work environment does Astrion promote?

Astrion promotes a culture of care, empathy, continuous learning, growth, and innovation. It encourages collaboration and empowering teams to drive positive change.

Is a security clearance required for this position?

Yes, the ability to complete and pass a Public Trust Security Investigation is required.

Can I apply for this position if I do not have a Bachelor’s degree?

While a Bachelor’s degree is preferred, candidates with the required experience and qualifications may still be considered.

What qualities should an ideal candidate possess?

The ideal candidate should be independent, customer-service oriented, able to work well under stress, detail-oriented, and flexible in managing changing priorities.

Astrion

Introducing Astrion, a Transformative Evolution of Oasis Systems and ERC

Defence & Aerospace
Industry
501-1000
Employees
2023
Founded Year

Mission & Purpose

At Astrion, we deliver the difference that empowers our customers and nation to take on what's next. We are the transformative evolution of two prominent government services firms, ERC and Oasis Systems, each bringing a rich legacy of dedicated service to our nation's most critical communities. We stand as a partner for progress, providing cutting-edge services that boost preparedness, optimize performance, and ensure success in the air, on the ground, and beyond.

Culture & Values

  • Be Present:

    In a world that moves at a relentless pace, we emphasize the importance of being fully engaged in the present moment. We value focused attention, active listening, and a commitment to the task at hand and accountability. This ensures that each member of our team contributes meaningfully, fostering a collaborative and dynamic work environment.

  • Be Human:

    Astrion is more than a company; it’s a community. We embrace the humanity in each individual, valuing empathy, understanding, and genuine connections. By recognizing and respecting the unique qualities that each person brings, we cultivate a culture of inclusivity, kindness, and mutual support.

  • Be Curious:

    Curiosity is the spark of innovation. We encourage an inquisitive mindset that drives us to explore new ideas, question the status quo, and seek continuous improvement. This principle is the catalyst for creativity, learning, and the discovery of innovative solutions that propel us forward in a rapidly evolving landscape.

  • Be Adaptable:

    Change is constant, and adaptability is one of our many strengths. We thrive in dynamic environments, embracing challenges as opportunities for growth. Being adaptable at Astrion means we are not just resilient in the face of change; we actively seek it, staying agile and responsive to the evolving needs of our team, customers, and industry.