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Administrative Assistant

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Fieldfisher

10d ago

  • Job
    Full-time
    Junior & Mid Level
  • Legal
  • Belfast

AI generated summary

  • You should have office administration or call center experience, good IT skills (Word, Outlook), strong communication abilities, and GCSEs in Maths and English. PowerPoint and Excel are a plus.
  • You will process expenses and invoices, prepare client documents, assist with billing, conduct property and utility searches, manage electronic filing, update databases, book meeting rooms, and conduct research.

Requirements

  • Experience gained in an office as an administrator or customer service (call centre) background
  • Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be an advantage but are not essential)
  • Good communication skills, with the ability to liaise effectively at all levels across the business
  • GCSE Maths and English

Responsibilities

  • Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.
  • Preparation of client registration documents, engagement/assignments letters, conflict checks and AML.
  • Raising billing guides and assisting with the billing process.
  • Property searches using the Land Registry portal.
  • Utility searches using our electronic search agents.
  • Electronic filing.
  • Upkeep and maintenance of the firms Interaction database including inputting business cards/data as appropriate.
  • Updating Alerters/Blogs/Website.
  • Booking meeting rooms.
  • Conducting research.

FAQs

What type of previous experience is required for this Administrative Assistant role?

Experience in an office as an administrator or in customer service (call centre) background is required.

What IT skills are needed for this position?

Good IT skills are necessary, with proficiency in Word and Outlook; knowledge of PowerPoint and Excel is an advantage but not essential.

Is there a focus on inclusiveness and diversity in the recruitment process?

Yes, Fieldfisher is dedicated to removing accessibility barriers and maximizing inclusion for individuals with disabilities and neurodiversity in the recruitment process.

What kind of support does Fieldfisher offer for personal and career development?

Fieldfisher provides bespoke support for personal and career development through access to various areas of the firm, funding for professional development qualifications, and structured career plans.

What benefits does Fieldfisher offer to its employees?

The benefits package includes private health insurance, life assurance, income protection, flexi-gym discounts, season ticket loans, bike-to-work loans, and more.

Where is the Fieldfisher Belfast office located?

The Fieldfisher Belfast office is located in the vibrant and modern Titanic Quarter, a 10-minute walk from the city centre.

Are there opportunities for team-building and social events at Fieldfisher?

Yes, Fieldfisher encourages team-building and has various clubs and networks for social interaction, including quiz nights, book clubs, fitness challenges, and more.

What is the work environment like at Fieldfisher?

The work environment is open plan, fostering a sense of camaraderie with hybrid working and hot-desking arrangements available.

How can applicants submit their application for this role?

Applicants can submit their CV by entering their email address on the job advert and pressing the 'apply now' button.

Is the recruitment process ongoing or does it have a specific deadline?

The recruitment process is ongoing, with applications being reviewed on a rolling basis until the position is filled.

Fieldfisher

A law firm built around people

Law
Industry
1001-5000
Employees
1989
Founded Year

Mission & Purpose

Fieldfisher is an enterprising European law firm built around people. We have market-leading practices in our four key sectors of energy and natural resources, technology, financial services and life sciences. Fieldfisher helps clients keep pace with an unpredictable and continually evolving world, with a sector-diverse team of specialist dispute resolution lawyers on hand to assist with conflicts, whatever the size or subject matter. Our network spans over 1,500 people across 25 international offices, all of which offer clients highly commercial, pragmatic advice. We are based in Belgium, China, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Spain, the UK and the US. Fieldfisher was highly commended for its approach to legal services in the European FT Innovative Lawyers Awards 2019.

Culture & Values

  • Putting People First means colleagues, clients and communities at the forefront of all we do, wherever we are, whoever we are.

  • Embracing ESG means we collectively recognise our role in leaving things better than we found them.

  • Collaboration as the catalyst for success, means it is up to all of us to do the right thing, at the right time in the right way.

Benefits

  • Cycle to Work scheme

  • Dental insurance*

  • Discounted gym memberships

  • Employee assistance programme

  • Eye tests

  • Flu vaccination

  • Health cash plan*

  • Private medical insurance (incl. dependents)*