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Administrative Assistant, A&R Admin

đź’Ľ Graduate Job

New York

🤑 $42K
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Applications are closed

Graduate Job

People, HR & Administration•New York


  • The Administrative Assistant position is a unique role where the individual will have responsibilities in the A&R Administration and Business & Legal Affairs departments. This role requires a well-organized and pro-active individual.


  • Strong proficiency in software applications: Microsoft Office (Microsoft Word, PowerPoint, Excel, Outlook).
  • Detail oriented, organized, and accurate.
  • Bachelor's Degree is strongly preferred.
  • A basic understanding of financial and accounting principles is desired.
  • A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills.
  • Strong written and verbal communication, organization and time management skills are required. The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously is critical.
  • This candidate must have a professional, confident, and calm demeanor and must be able to create and maintain very strong relationships.
  • The use of discretion and the maintenance of confidentiality are also required

Education requirements


Area of Responsibilities

People, HR & Administration


  • The Assistant will help to ensure the efficient day-to-day operations of both departments by successfully accomplishing the following responsibilities:
  • Provide general administrative support to the Business & Legal Affairs and A&R Administration Departments. This includes, but is not limited to, sending out drafts and execution copies of recording agreements, assisting in travel arrangements, and preparing travel and expense reports.
  • Assist the A&R Administration team in the day-to-day administration of recording projects such as set-up of royalty accounts, preparation of SAG-AFTRA/AFM union session reports and assist with maintaining project summaries for third party royalty obligations.
  • Prepare producer declarations, video production and remix agreements.
  • Responsible for the vendor creation requests and vendor call verification.
  • Issue purchase orders to vendors, obtain necessary approvals for invoices and costs, and process invoices.
  • Work closely with various internal departments – Accounts Payable; Video Department; and Royalty Department.


Work type

Full time

Work mode



New York


42000 USD


  • You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
  • A modern office environment designed to foster productivity, creativity, and teamwork
  • Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
  • An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
  • Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
  • We invest in your professional growth & development
  • Time off for a winter recess