Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Assistant, Awards

image

NBCUniversal

10d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Media & Journalism
  • Universal City
  • Quick Apply

AI generated summary

  • You need at least 1 year of publicity experience, a relevant degree, MS Office skills, strong communication, social media knowledge, and a passion for film. Hybrid role with travel and overtime.
  • You will handle travel coordination, manage schedules, liaise with journalists, assist at events, monitor social media, and oversee interns in a fast-paced publicity environment.

Requirements

  • Minimum of 1-year direct publicity experience as an intern or professional (at an agency, studio or network)
  • Must be able to travel and work overtime, and on weekends as necessary
  • Bachelor’s Degree (degree in media, journalism or communications is preferred)
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint
  • Excellent written and verbal communication skills
  • Ability to work as part of a team and independently on assigned projects
  • Motivated self-starter who is comfortable working in a fast-paced, dynamic environment and is skilled at multi-tasking
  • Reliable and resourceful
  • Personable, social and enthusiastic
  • Prior experience working on film publicity and awards campaigns
  • Working knowledge of specialty and independent films
  • A genuine love and affection for film and global pop culture
  • Working knowledge of trends in social media landscape
  • Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Responsibilities

  • Administer clerical duties such as correspondence, calendar, travel and expenses, scheduling
  • Coordinate Talent, Filmmaker, and Executive Travel for publicity campaigns: book cars, flights, trains, private charters, and hotels
  • Oversee compilation of breaks from various media sources and distribute breaks, reviews, reactions, and tune-ins to filmmakers and key executives
  • Create, maintain, and send Talent and Filmmaker schedules
  • Liaise and maintain relationships with journalists to pitch interview opportunities, schedule interviews, send screening invitations
  • Assist at press days, press and awards screenings, junkets, premieres, Q&A’s, special events and film festivals. This includes after-hours and weekend events.
  • Create and maintain key publicity documents including master publicity department calendar, film campaign timelines, memos and schedules
  • Monitor social media for relevant breaks, information and activity
  • Organize film screenings for press and representatives
  • Coordinate with Talent reps to arrange hair, makeup and styling and work with glam representatives to negotiate rates
  • Coordinate day-to-day activities of interns and participate in internship recruitment with other assistants

FAQs

Do we support remote work?

Yes, we support remote work but in a hybrid format, contributing from the office a minimum of three days per week.

What is the salary range for this position?

The salary range for the Administrative Assistant, Awards position is $56,000 to $62,000 annually.

Is this position temporary or permanent?

This position is a temporary assignment of approximately 12 months.

What qualifications are required for this role?

A minimum of 1 year of direct publicity experience as an intern or professional (at an agency, studio or network) is required.

Are there any specific educational requirements for this position?

A Bachelor’s Degree is preferred, particularly in media, journalism or communications.

Will I need to travel for this job?

Yes, the role requires the ability to travel and work overtime, and on weekends as necessary.

What kind of skills are desired for this position?

Desired skills include proficiency in Microsoft Outlook, Word, Excel, PowerPoint, excellent communication skills, ability to work independently and as part of a team, and a genuine love for film and global pop culture.

Is there an opportunity for professional development in this role?

Yes, the role includes coordinating day-to-day activities of interns and participating in internship recruitment, which may provide opportunities for professional development.

What benefits does NBCUniversal offer for this position?

This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, and various discounts and perks.

Are there any specific diversity and inclusion initiatives at NBCUniversal?

Yes, NBCUniversal has initiatives focused on diversity, equity, and inclusion, informed by employees, audiences, park guests, and communities to foster an inclusive culture.

NBCUniversal

Here you can create the extraordinary. Join us. Follow @WorkAtNBCU on Instagram, Twitter and Facebook for more.

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.