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Administrative Assistant - Children's Editorial

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1mo ago

đź’Ľ Graduate Job

New York

AI generated summary

  • You need 1 year admin experience, be organized, detail-oriented, problem-solver, strong communication skills, computer savvy, and enjoy maintaining schedules.
  • You will support VPs and editors with administrative tasks, maintain calendars, handle meeting logistics, research industry data, process invoices, order books, manage libraries, and handle author mail.

Graduate Job

Media & Journalism, People, HR & Administration•New York


  • HarperCollins Children's Books is currently seeking an Administrative Assistant to provide general administrative support to two VP, Publishers.


  • Minimum 1 year of prior administrative experience preferred
  • Must be extremely organized, detail-oriented, and demonstrate the ability to problem-solve
  • Must be able to work independently and set priorities
  • Must have exceptional written and verbal communication skills
  • Ability to confidently interact with internal and external executives in a personable and professional manner
  • Must have strong computer skills; PC familiarity is essential, Mac familiarity is a plus; Knowledge of Excel, Word, Outlook and PowerPoint essential
  • Must have copy-editing and writing skills
  • Candidate should enjoy maintaining schedules and organization and keeping the team on-track

Education requirements


Area of Responsibilities

Media & Journalism
People, HR & Administration


  • Maintains calendar for two VP, Publishers, and works to keep daily workflow moving and appointments on-schedule.
  • Supports two VP, Publishers and select editorial directors with administrative tasks including booking travel, expense reports, and office logistics.
  • Records and distributes minutes at select meetings as necessary.
  • Maintains imprint publishing pipelines, and other departmental tracking documents.
  • Arranges in-person meetings with agents, authors, and other partners; reserve and set up conference rooms for these events and in-house team meetings.
  • Researches competitive data, industry sales figures, and analytic information to support VPs and select editors as necessary in strategic planning initiatives and title specific research.
  • Process invoices for department.
  • Orders books for office, Publishers, and author/agents contractual copies for department.
  • Maintains attendance calendars for the Publishing teams.
  • Manages in-house storage and libraries.
  • Handles author mail for department.


Work type

Full time

Work mode



New York