Administrative Assistant - Children's Editorial

HarperCollins

Apr 14

Applications are closed

Job
Full-time
Entry Level
Media & Journalism
People, HR & Administration
New York City

Requirements

Minimum 1 year of prior administrative experience preferred
Must be extremely organized, detail-oriented, and demonstrate the ability to problem-solve
Must be able to work independently and set priorities
Must have exceptional written and verbal communication skills
Ability to confidently interact with internal and external executives in a personable and professional manner
Must have strong computer skills; PC familiarity is essential, Mac familiarity is a plus; Knowledge of Excel, Word, Outlook and PowerPoint essential
Must have copy-editing and writing skills
Candidate should enjoy maintaining schedules and organization and keeping the team on-track

Responsibilities

Maintains calendar for two VP, Publishers, and works to keep daily workflow moving and appointments on-schedule.
Supports two VP, Publishers and select editorial directors with administrative tasks including booking travel, expense reports, and office logistics.
Records and distributes minutes at select meetings as necessary.
Maintains imprint publishing pipelines, and other departmental tracking documents.
Arranges in-person meetings with agents, authors, and other partners; reserve and set up conference rooms for these events and in-house team meetings.
Researches competitive data, industry sales figures, and analytic information to support VPs and select editors as necessary in strategic planning initiatives and title specific research.
Process invoices for department.
Orders books for office, Publishers, and author/agents contractual copies for department.
Maintains attendance calendars for the Publishing teams.
Manages in-house storage and libraries.
Handles author mail for department.

FAQs

What are the primary responsibilities of the Administrative Assistant for Children's Editorial at HarperCollins Children's Books?

The primary responsibilities include providing general administrative support to two VP, Publishers.

What specific tasks will the Administrative Assistant be responsible for in this role?

Tasks may include managing calendars, coordinating meetings, handling correspondence, preparing presentations, and organizing travel arrangements.

What qualifications or experience are required for the Administrative Assistant position?

Ideal candidates should have proven administrative experience, excellent organizational and communication skills, proficiency in Microsoft Office, and a passion for children's literature.

Will the Administrative Assistant be working closely with authors, illustrators, and other publishing professionals?

The Administrative Assistant may have the opportunity to interact with authors, illustrators, and other publishing professionals, as they will be supporting the VP, Publishers in their editorial work.

Is there room for growth and advancement within the Children's Editorial department at HarperCollins Children's Books?

There may be potential for growth and advancement within the Children's Editorial department for talented individuals who demonstrate a strong work ethic and a passion for children's publishing.

HarperCollins

Entertainment & Media

Industry

1001-5000

Employees

1817

Founded Year

Mission & Purpose

HarperCollins Publishers is the second-largest consumer book publisher in the world. Headquartered in New York, HarperCollins has publishing operations in 17 countries. With two hundred years of history and more than 120 branded imprints around the world, HarperCollins publishes approximately 10,000 new books every year in 16 languages, and has a print and digital catalog of more than 200,000 titles. Writing across dozens of genres, HarperCollins authors include winners of the Nobel Prize, the Pulitzer Prize, the National Book Award, the Newbery and Caldecott Medals, and the Man Booker Prize. HarperCollins is a subsidiary of News Corp. The house of Mark Twain, the Brontë sisters, Thackeray, Dickens, John F. Kennedy, Martin Luther King Jr., Maurice Sendak, Shel Silverstein, and Margaret Wise Brown, HarperCollins has a long and rich history that reaches back to the early nineteenth century and offers our publishing team a depth of experience that few others can rival—from the modest print shop that James and John Harper opened in 1817 to the global house we are today.