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Administrative Assistant - Engineering Support

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Sargent & Lundy

10d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Chattanooga

AI generated summary

  • You need a high school diploma, 3 years of admin experience in a production environment, strong communication skills, MS Office proficiency, flexibility, and a Notary License.
  • You will manage administrative tasks, schedule meetings, prepare documents, track expenses, maintain equipment, and ensure office supplies are ordered and organized for projects.

Requirements

  • This position requires a high school diploma (or equivalent) and three years of administrative experience.
  • Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
  • Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
  • Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
  • Some college level education in fields such as English, Writing or Journalism.
  • Experience working in the Engineering and/or power industry field.
  • Hold a Notary License

Responsibilities

  • Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
  • Clerical support including mailing, scanning, faxing and copying to management
  • Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
  • Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
  • Gather the appropriate information to generate reports for the projects you have been assigned
  • Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
  • Coordinate office space needs
  • Assist with time entry and prepare expense reports for approval
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

FAQs

Do we support remote work?

Yes, this position allows for a hybrid work schedule with a mix of 3 days in the office and 2 days working remotely from home.

What are the primary responsibilities of the Administrative Assistant - Engineering Support?

The primary responsibilities include serving as the focal point for administrative and documentation activities, providing clerical support, managing scheduling using Outlook Calendar, writing and editing procedures, generating project reports, and maintaining supplies inventory, among other tasks.

What qualifications are required for this position?

This position requires a high school diploma (or equivalent) and three years of administrative experience, including a background in a production environment, excellent communication skills, and proficiency in Microsoft Office applications.

Is prior experience in a specific field necessary for this position?

While not required, experience working in the Engineering or power industry is valued.

Are there any benefits associated with this job?

Yes, benefits include medical, dental, and vision insurance, life insurance, short- and long-term disability, 401(k), paid time off, tuition reimbursement, and various employee wellness programs.

What is the company’s stance on equal employment opportunity?

Sargent & Lundy is an Equal Opportunity/Affirmative Action employer, ensuring all qualified applicants receive consideration for employment without discrimination based on various protected statuses.

Is there a requirement for a specific typing speed for applicants?

Yes, candidates should have keyboarding skills of 50+ words per minute.

Can the Administrative Assistant be expected to work overtime?

Yes, candidates should be open to occasional overtime.

Are there opportunities for professional development?

Yes, the company offers tuition reimbursement and a First Professional Licensure Monetary Award to support employee development.

Does this position involve managing office supplies?

Yes, one of the responsibilities includes maintaining supplies inventory and placing orders for necessary supplies.

Sargent & Lundy

Empowering great minds to design our future

Energy
Industry
1001-5000
Employees
1891
Founded Year

Mission & Purpose

Sargent & Lundy is one of the world’s longest-standing full-service architect engineering firms. Founded in 1891, the firm is a global leader in power, energy, and decarbonization with expertise in grid modernization, renewable energy, energy storage, nuclear power, fossil power, carbon capture, and hydrogen. Sargent & Lundy delivers comprehensive project services – from consulting, design, and implementation to construction management, commissioning, and operations/maintenance – with an emphasis on quality and safety. The firm serves public and private clients in the power, energy, gas distribution, industrial, and government sectors.