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Administrative Assistant - GIB

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Michael Page

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Banking & Finance
  • New York

AI generated summary

  • You must provide administrative support, manage documents, maintain filing systems, assist with meetings, liaise between departments, handle supplies, ensure compliance, and foster a collaborative environment.
  • You will manage calendars, arrange travel, prepare documents, organize files, coordinate meetings and events, and ensure compliance while maintaining effective communication across departments.

Requirements

  • Provide comprehensive administrative support to senior executives and departmental teams
  • Prepare and edit correspondence, presentations, reports, and confidential documents
  • Maintain organized filing systems and databases, ensuring accuracy and confidentiality
  • Assist with meeting planning, event coordination, and logistical support
  • Act as a liaison between departments and external contacts to ensure smooth work flow
  • Monitor office supply levels and handle procurement or vendor coordination as needed
  • Support compliance with internal policies and regulatory requirements
  • Contribute to a professional, efficient, and collaborative office environment

Responsibilities

  • Provide high-level administrative support to senior executives and team members
  • Manage complex calendars, schedule meetings, and coordinate internal/external appointments
  • Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
  • Prepare, format, and proofread correspondence, reports, and presentations
  • Maintain and organize confidential files, documents, and office records
  • Serve as a liaison between departments and external partners, ensuring clear and professional communication
  • Assist in planning and coordinating team events, meetings, and conference calls
  • Monitor office supply inventory and manage vendor relationships as needed
  • Support compliance with internal policies and financial services regulations
  • Provide comprehensive administrative support to senior executives and departmental teams
  • Prepare and edit correspondence, presentations, reports, and confidential documents
  • Maintain organized filing systems and databases, ensuring accuracy and confidentiality
  • Assist with meeting planning, event coordination, and logistical support
  • Act as a liaison between departments and external contacts to ensure smooth work flow
  • Monitor office supply levels and handle procurement or vendor coordination as needed
  • Support compliance with internal policies and regulatory requirements
  • Contribute to a professional, efficient, and collaborative office environment

FAQs

What type of administrative support will the Administrative Assistant provide?

The Administrative Assistant will provide high-level administrative support to senior executives and team members, including managing calendars, scheduling meetings, and coordinating appointments.

Is travel coordination part of the job responsibilities?

Yes, the role includes arranging domestic and international travel, including itineraries, accommodations, and expense reporting.

What types of documents will the Administrative Assistant be responsible for preparing?

The Administrative Assistant will prepare, format, and proofread correspondence, reports, and presentations, as well as maintain organized filing systems for confidential documents.

Will the Administrative Assistant need to manage office supplies?

Yes, the Administrative Assistant will monitor office supply inventory and manage vendor relationships as needed.

What key skills are required for this position?

The most successful candidate should be highly organized, proactive, have excellent communication skills, and possess a strong sense of discretion.

Is experience with corporate protocols important for this role?

Yes, a solid understanding of corporate protocols is essential, as the candidate will act as a liaison between departments and external contacts.

Will the Administrative Assistant be involved in planning events?

Yes, the role includes assisting in planning and coordinating team events, meetings, and conference calls.

Are there any specific benefits offered for this position?

Yes, the position offers a hybrid schedule, as well as medical, dental, and vision benefits along with competitive pay.

Does the company support diversity and inclusion in the hiring process?

Yes, the company encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants, ensuring a non-discriminatory hiring process.

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Michael Page

Human Resources
Industry
5001-10,000
Employees

Mission & Purpose

Welcome to the Michael Page global company profile. Michael Page has five decades of expertise in professional services recruitment. We were established in London in 1976, and over this period we've grown organically to become one of the best-known and most respected consultancies, with an office network spanning six continents. While size has its advantages, it doesn't define us - the nature of our organic growth means that each new office is integrated into the region that it serves. It also means that as an employer looking to hire, or as a candidate aiming to grow your career you have the best of both worlds; a team that understands the market and geography you operate in, plus the resources and expertise of an international network at your disposal. Our teams are broken down to focus on industry, assignment type, salary level and location, so your hiring requirements or job search will all be handled by a specialist who knows your sector inside-out. We are confident that our expertise can add value to your recruitment or job search process – get in touch to find out more.