Administrative Assistant II

IWK Health Centre

18d ago

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Halifax

Requirements

High School Diploma or GED required
Graduate from a recognized Office Administration Program required
Minimum 6 months related administrative assistant experience in a clinical setting required
Previous experience working in an ophthalmology/Eye Care Team environment preferred
Advanced working knowledge of Microsoft Office and database programs preferred
Experience in MEDITECH, Novari, MS Outlook and/or Internet an asset
Minimum keyboarding speed of 60 w.p.m
Experience in computerized medical billing applications preferred
Experience with patient registration an asset
Demonstrated organizational, analytical and interpersonal skills required
Demonstrated initiative and flexibility in meeting workload demands required
Strong communication skills, both written and oral required
Demonstrated ability to work with minimal supervision
Ability to work within a framework of the highest confidentiality
Competency in other languages an asset; French, preferred

Responsibilities

Attend meetings, takes and produces minutes as required
Answers telephone calls, relays messages and refers calls with follow-up as appropriate
Types/transcribes reports, correspondence, photocopy and distributes accordingly
Establishes and maintains office filing system including processing incoming/outgoing mail
Coordinates and schedules appointments, books/coordinates clinics for patients including distribution of appointment letters
Provides reception and registration functions for patients and their families
Arranges travel including booking
Computerized medical billing using Accuro software
Ongoing communication with the Eye Care Team including attending team meetings
Co-ordination of multidisciplinary appointments and surgeries for adults and children
Liaising with internal/external departments, hospitals and agencies regarding patient appointments
Responsible for patient referrals by notifying patients of appointments, maintaining files, and utilization of Meditech scheduling
Some clinic registration using Meditech
And other related duties as assigned
Participates in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning

FAQs

What is the job title for this position?

The job title is Administrative Assistant II.

What company is hiring for this position?

IWK Health is hiring for this position.

Where is the job location?

The job location is in Halifax, Nova Scotia.

What type of employment is being offered?

The position offered is a Permanent Hourly Full-Time (100% FTE).

When is the anticipated start date for this role?

The anticipated start date is as soon as possible (ASAP).

What is the salary range for this position?

The compensation for this position ranges from $23.1933 to $26.2435 per hour.

What are the working hours for this role?

The working hours are Monday to Friday, from 08:00 to 16:00 or 08:30 to 16:30.

What qualifications are required for this position?

A High School Diploma or GED is required, along with graduation from a recognized Office Administration Program and a minimum of 6 months related administrative assistant experience in a clinical setting.

Is experience in ophthalmology preferred for this role?

Yes, previous experience working in an ophthalmology/Eye Care Team environment is preferred.

What software skills are necessary for this position?

An advanced working knowledge of Microsoft Office and database programs is preferred, along with experience in MEDITECH and computerized medical billing applications.

Are there any requirements regarding background checks?

Yes, successful applicants are required to provide a criminal record check (including a Vulnerable Sector Search) before starting employment.

Is competency in other languages beneficial for this position?

Yes, competency in other languages is considered an asset, with French being preferred.

What should internal IWK employees do when applying?

Internal employees should apply through the internal careers page to ensure they are flagged as internal applicants.

Are applicants selected for interviews notified?

Yes, IWK Health only contacts applicants who are selected for an interview or testing.

Will accommodations be provided during the assessment process?

Yes, applicants have the right to request accommodations when invited to the assessment process.

IWK Health Centre

Science & Healthcare

Industry

1001-5000

Employees

Mission & Purpose

IWK Health is an internationally recognized academic health sciences centre located in Halifax, NS dedicated to the highest standards of patient and family-centred care, research and education. The IWK is an integral part of the region’s communities, caring for a population of two million women, children, youth and families across Nova Scotia, Prince Edward Island and New Brunswick, and providing sub-specialty care to residents of Newfoundland & Labrador. As one of two provincial health authorities in Nova Scotia, the IWK is shaping, cultivating and stewarding the health agenda for families and has charted an ambitious course to world-class outcomes. MISSION: To passionately pursue a healthy future for women, children, youth and families VALUES: Safe, Compassionate Care through Leadership, Innovation, Integrity, and Partnerships