Administrative Assistant III

Orlando Utilities Commission (OUC - The Reliable One)

Jan 9

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Orlando

Requirements

High school diploma or GED
Minimum of five (5) years of experience in a mid to advanced level administrative role
Associates degree from an accredited college or university preferred
Florida public notary license preferred
Working knowledge Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console])

Responsibilities

Provide advanced administrative support accurately and independently to management and department staff.
Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings.
Prepare reports, budgets, and administrative forms.
Maintain employee files and prepare employees’ travel business expense request/report.
Prepare agenda item packages going to the commission.
Maintain American Express procurement card statements.
Collaborate and back-up other administrative staff.
Process invoice payments and approvals.
Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines);
Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail);
Assist in the development of annual operation budget with budget team and accounting;
Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions);
Review, reallocate, and reconcile, procurement card charges;
Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval);
Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes);
Schedule meetings, manage contacts, and coordinate major department functions;
Distribute mail;
Generate and/or edit power point presentations;
Review budget info for multiple business units and follow-up on corrections to be made;
Verify, prepare, and approve vendor invoices in Tungsten Network;
Order and maintain office supplies inventory;
Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department’s tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals;
Enter footprints tickets for equipment, software, new hires, system access and security access;
Provide training to administrative assistants and business unit staff on systems, processes and procedures;
Perform other duties as assigned.

FAQs

What is the job title for this position?

The job title is Administrative Assistant III.

What is the main purpose of the Administrative Assistant III role?

The main purpose of the role is to provide advanced administrative support to management and department staff, handling various administrative functions such as correspondences, scheduling, payroll, and preparing reports.

What qualifications are required for this position?

The position requires a high school diploma or GED, a minimum of five years of experience in a mid to advanced level administrative role, and an associate's degree from an accredited college or university is preferred.

Is a Florida public notary license necessary for this role?

A Florida public notary license is preferred but not required.

What are some of the primary functions of the Administrative Assistant III?

Primary functions include coordinating the development of commission agenda items, managing payroll activities, maintaining office files, scheduling meetings, and providing backup support to other administrative staff.

What is the salary range for this position?

The salary range is $23.70 to $29.62 per hour, commensurate with experience, which estimates to $49,296.00 to $61,609.60 annually.

What benefits does OUC offer?

OUC offers competitive compensation, low-cost medical, dental, and vision benefits, retirement benefits, paid vacation and sick time, educational assistance, paid parental leave, and access to workout facilities, among others.

Where is the job located?

The job is located at Reliable Plaza, 100 W. Anderson St., Orlando, FL 32801.

What software applications should applicants be familiar with?

Applicants should have a working knowledge of software applications such as JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, and Insight [console].

Are there opportunities for professional development?

Yes, OUC provides paid conference and training opportunities, as well as professional assistance programs to support staff development.

Orlando Utilities Commission (OUC - The Reliable One)

1001-5000

Employees

1923

Founded Year

Mission & Purpose

The Orlando Utilities Commission (OUC - The Reliable One) is a municipally-owned public utility providing electric and water services to the citizens of Orlando, Florida, St. Cloud, Florida, and unincorporated Orange and Osceola counties. Established in 1923 by a special act of the Florida Legislature, OUC is the second largest municipal utility in Florida and 14th largest municipal in the country. OUC provides electric, water, chilled water and/or lighting services to 400,000 accounts. The company is governed by a five-member commission (including the Mayor of Orlando), which is responsible for all operating policies. OUC has maintained the best electric reliability in the state of Florida for 21 years in a row, when compared to Florida’s investor-owned utilities. Our power is produced at the OUC-owned Stanton Energy Center via a diverse fuel portfolio, which includes nearly 20 megawatts of solar energy. And, our clean, safe, great-tasting water - which is pumped from the Lower Floridan Aquifer - undergoes more than 20,000 chemical and bacteriological water quality tests each year, including tests for more than 135 regulated and unregulated substances like lead and copper.