FAQs
What is the primary responsibility of the Administrative Assistant in this role?
The primary responsibility is to directly support Senior Leaders in managing their accountabilities, which includes communications, scheduling meetings, managing the office, and ensuring specific assignments are completed.
What type of experience is required for this position?
Relevant experience in managing an executive’s office, scheduling, or within a voice process is required.
Are there any preferred qualifications for this position?
While not specified, a background in business support and operations is generally preferred. Candidates with strong communication and organizational skills will also stand out.
What tools and software should candidates be proficient in?
Candidates should have strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
What kind of meetings will the Administrative Assistant coordinate?
The Administrative Assistant will coordinate complex executive meetings across various leaders, teams, and time zones.
Is a degree required for this role?
Yes, a Bachelor’s or Master’s degree in any discipline is required.
What is the work schedule for this role?
The role is full-time, with working hours from 4:45 PM to 1:15 AM.
Will I need to coordinate travel arrangements?
Yes, the Administrative Assistant will help coordinate both domestic and international travel arrangements and reservations as needed.
How will this position engage with other team members?
The Administrative Assistant will work collaboratively with corporate colleagues, employees, advisors, and external clients on behalf of the Leader's office.
What qualities are essential for success in this role?
Candidates should possess the ability to influence others, work under pressure, manage changing priorities, and handle calendar management effectively with exceptional communication skills.